Madera County Board of Supervisors Meeting Agenda for Tuesday, October 24, 2017

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Last Updated: Saturday, 21 October 2017 04:24

Published: Saturday, 21 October 2017 04:23

Madera County Board of Supervisors Meeting Agenda for Tuesday, October 24, 2017 Regular Meeting 10/24/2017 9:00 AM  Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 2. CLOSED SESSION:   a. 3177 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 3345 : Request for Closed Session     Conference with Real Property Negotiator, pursuant to Government Code Section 54956.8,Property:Assessor's Parcel Number 054-460-005, area is located on the east side of Road 432, approximately 280 feet south of its intersection with Road 331, Bass Lake; County Negotiator: Eric Fleming, County Administrative Officer; Negotiating Party: Paul Contreras; Under Negotiation: Price & Terms     AIS Closed Session BOARD LETTER   c. 3429 : Request for Closed Session:     Public Employment, pursuant to Government Code Section 54957, Title of Position: Chief of Development Services     AIS Closed Session BOARD LETTER   d. 3446 : Request for Closed Session:     Public Employment/Public Employee Appointment, pursuant to Government Code Section 54957, Title of Position:  Veterans Service Officer     AIS Closed Session BOARD LETTER   e. 3436 : Request for Closed Session:     Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title of Position: Chief Clerk to the Board     AIS Closed Session BOARD LETTER   f. Report by County Counsel on Closed Session items.   10:00 A.M. 3. INVOCATION AND PLEDGE OF ALLEGIANCE   OPEN AND CLOSE MEETING IN MEMORY OF 4. PUBLIC COMMENT:   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION 5. CONSENT CALENDAR   A. APPROVAL OF MINUTES     1. Minutes of Oct 10, 2017 9:00 AM   B. 3432 : ASSESSOR'S DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 17-024, in the amount of $7,500.00, derived from Assessor's Office - State Grant Revenue to Special Departmental Expense, for Fiscal Year 2017-2018.  4 Votes Required     AIS TOA/RUR BOARD LETTER       17-024 Lynda dot com RUR for attachment   C. 3413 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into an Agreement with Psynergy Programs, Inc., with the amounts in accordance with the Rate Schedule, for adult residential support and services, ending December 31, 2017.     AIS Contract BOARD LETTER       Contract-Psynergy Programs, Inc.- CRM 34272 - flat   D. 3414 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into Agreement with Zaks Enterprises LLC D.B.A. Zaks Security One, in an amount not to exceed $55,000.00, for security patrol services at the Behavioral Health Services (BHS) building located at 209 E. 7th Street in Madera, for Fiscal Year 2017-2018.     AIS Contract BOARD LETTER       Contract - Zaks - CRM 34290 - flat   E. 3418 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Presentation of a Proclamation proclaiming October 23 - October 31, 2017 as "National Red Ribbon Week".     AIS Regular BOARD LETTER       2017 Proclamation   F. 3315 : CHILD SUPPORT SERVICES DEPARTMENT     Consideration of entering into an Agreement with Madera Community Hospital (MCH) for the Department of Child Support Services (DCSS) paternity declarations, for Fiscal Years 2017-2024, and authorize the Child Support Services Director or designee to sign.     AIS Contract BOARD LETTER       MCH Purchase agreemeng   G. 3426 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION AND DEPARTMENT OF SOCIAL SERVICES     Consideration of entering into an Amendment to MCC No. 10829-C-2017, with the Madera County Workforce Investment Corporation, for the Department of Social Services for leased property located at 2037 W. Cleveland Avenue, Madera, CA.     AIS Contract BOARD LETTER       10.24.17 Lease Amendment_2037 W Cleveland   H. 3444 : FISH AND GAME FINE COMMITTEE     Fish and Game Fine Committee Funding Recommendations for 2017-2018. 1.              Consideration of approval for funding in the amount of $1,650.00 for Project No. 246, Family Pheasant Hunt. 2.              Consideration of approval for funding in the amount of $825.00 for Project No. 247, 16th Annual Wheelchair-Dependent Persons Pheasant Hunt.     AIS Regular BOARD LETTER       Fish & Game Fine Committee Funding Recommendation Letter, dated 09-29-17   I. 3347 : LIBRARY DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 17-018, in the amount of $5,000.00, derived Museum & Library Services Grant to Office Expense, for Fiscal Year 2017-2018.  4 Votes Required     AIS TOA/RUR BOARD LETTER       17-018 Space Planning Grant RUR for attachment   J. 3348 : LIBRARY DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 17-017, in the amount of $7,500.00, derived from Library - Museum & Library Services Grant to Special Departmental Expense, for Fiscal Year 2017-2018.  4 Votes Required     AIS TOA/RUR BOARD LETTER       17-017 Bilingual Book Purchases RUR for attachment   K. 3442 : MADERA RESOURCE CONSERVATION DISTRICT     Consideration of approval to appoint Catherine Machado to the Madera Resource Conservation District Board of Directors, expiring October 24, 2021.     AIS Regular BOARD LETTER       Madera RCD Request for Appointment, dated 08-18-17   L. 3443 : MADERA WATER DISTRICT     Consideration of approval to certify the General District Election results of the Madera Water District held on August 29, 2017 re-appointing Gilbert Rascon and Kevin Herman to the Board of Directors for terms ending in December 2021.     AIS Regular BOARD LETTER       Letter and certificate from Ms. Aldridge, dated 09-25-17   M. 3405 : PUBLIC HEALTH DEPARTMENT     Children's Medical Services (CMS) Plan for Fiscal Year 2017-2018. 1.              Consideration of approval of the Fiscal Year 2017-2018 CMS Plan. 2.              Consideration of approval to authorize the Chairman of the Board to sign both the California Children's Services (CCS) Certification and the Child Health and Disability Prevention (CHDP) Certification statements that is included in the CMS Plan.     AIS Contract BOARD LETTER       Madera County FY1718 CMS Plan   N. 3420 : SHERIFF-CORONER'S DEPARTMENT     Consideration of entering into an Agreement with Ambrosini Helicopters, Inc., for flight services to the Sheriff-Coroner's Office per fee schedule.     AIS Contract BOARD LETTER       Ambrosini Helicopters Contract CC Approved- OCT2017   O. 3406 : SHERIFF-CORONER'S DEPARTMENT AND DEPARTMENT OF CORRECTIONS     Consideration of approval of a Memorandum of Understanding between the Madera County Sheriff's Department and Madera County Department of Corrections, for inmate transportation.     AIS Contract BOARD LETTER       Inmate Transportation MOU (00531653x7AD00)   P. 3433 : SOCIAL SERVICES DEPARTMENT     Resource Family Approval (RFA) Program. 1.              Consideration to adopt a Resolution approving Agreement No. 16-5025 with the California Department of Social Services (CDSS) for Resource Family Approval (RFA) Program legal consultation and representation, effective January 1, 2017 through June 30, 2019. 2.              Consideration of entering into State Agreement No. 16-5025 the California Department of Social Services (CDSS) for Resource Family Approval (RFA) Program legal consultation and representation, and authorize the Social Services Director or designee to execute all documents deemed necessary to carry out the terms of the agreement.     AIS Contract BOARD LETTER       CRM 34025 - Resolution Authorizing CDSS Contract_Standard Agreement 16-5025   Q. 3400 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 1, HIDDEN LAKES/TREASURER-TAX COLLECTOR DEPARTMENT     Consideration of approval of a Resolution authorizing the issuance and sale of a Grant Anticipation Note, not to exceed the principal amount of $383,000.00, to provide short term cash advance for a planning and feasibility study for potential replacement or expansion of the surface water treatment plant and storage tank for Maintenance District No. 1, Hidden Lakes.     AIS Resolution BOARD LETTER       MD1 Resolution       California State Water Resources Control Board Agreement   R. 3401 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 19A AND B, PARKWOOD/TREASURER-TAX COLLECTOR DEPARTMENT     Consideration of approval of a Resolution authorizing the issuance and sale of a Grant Anticipation Note, not to exceed the principal amount of $500,000.00, to provide short term cash advance for a planning and feasibility study and new distribution main replacement for Maintenance District No. 19 A and B, Parkwood.     AIS Resolution BOARD LETTER       Resolution       California State Water Resources Control Board Agreement   S. 3412 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 28, RIPPERDAN/COUNTY SERVICE AREA NO. 19, ROLLING HILLS/COUNTY SERVICE AREA NO. 3, PARKSDALE AND 3B PARKSDALE/SELF HELP     Consideration to adopt a Resolution of Intent to consider increased water and/or water/sewer service rates on property within Maintenance Districts 28 Ripperdan (MD-28), County Service Areas 19 Rolling Hills (CSA-19), 3 Parksdale (CSA-3) and 3B Parksdale/Self Help (CSA-3B).     AIS Resolution BOARD LETTER       Resolution of Intent   T. 3384 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 37, LA VINA/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Maintenance District No. 37 (LaVina). 1.              Consideration to adopt a Resolution authorizing the Public Works Director or designee to execute a financial assistance application for a financing agreement from the State Water Resources Control Board. 2.              Consideration to adopt a Resolution of Madera County Maintenance District 37 (LaVina) authorizing the Public Works Director or designee to sign financing agreement, amendments, and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); to approve claims for reimbursement; to execute budget and expenditure summary; to sign the final release form; to sign the certification of project completion; and pledging and dedicating net water revenues from payment of DWSRF financing.     AIS Resolution BOARD LETTER       Resolution_Signing Authority       Resolution_Pledged Revenue   U. 3385 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 36, EASTIN ARCOLA/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Maintenance District No. 36 (Eastin Arcola). 1.              Consideration to adopt a Resolution authorizing the Public Works Director or designee to execute a financial assistance application for a financing agreement from the State Water Resources Control Board. 2.              Consideration to adopt a Resolution of Madera County Maintenance District 36 (Eastin Arcola) authorizing the Public Works Director or designee to sign financing agreement, amendments, and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); to approve claims for reimbursement; to execute budget and expenditure summary; to sign the final release form; to sign the certification of project completion; and pledging and dedicating net water revenues from payment of DWSRF financing.     AIS Resolution BOARD LETTER       Resolution_Signing Authority       Resolution_Pledged Revenue   V. 3386 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 28, RIPPERDAN/PUBLIC WORKS DEPARTMENT/ADMINISTATION DIVISION     Maintenance District No. 28 (Ripperdan). 1.              Consideration to adopt a Resolution authorizing the Public Works Director or designee to execute a financial assistance application for a financing agreement from the State Water Resources Control Board. 2.              Consideration to adopt a Resolution of Madera County Maintenance District 28 (Ripperdan) authorizing the Public Works Director or designee to sign financing agreement, amendments, and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); to approve claims for reimbursement; to execute budget and expenditure summary; to sign the final release form; to sign the certification of project completion; and pledging and dedicating net water revenues from payment of DWSRF financing.     AIS Resolution BOARD LETTER       Resolution_Signing Authority       Resolution_Pledged Revenue   W. 3387 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 58, SIERRA HIGHLANDS/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Maintenance District No. 58 (Sierra Highlands). 1.              Consideration to adopt a Resolution authorizing the Public Works Director or designee to execute a financial assistance application for a financing agreement from the State Water Resources Control Board. 2.              Consideration to adopt a Resolution of Madera County Maintenance District 58 (Sierra Highlands) authorizing the Public Works Director or designee to sign financing agreement, amendments, and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); to approve claims for reimbursement; to execute budget and expenditure summary; to sign the final release form; to sign the certification of project completion; and pledging and dedicating net water revenues from payment of DWSRF financing.     AIS Resolution BOARD LETTER       Resolution_Signing Authority       Resolution_Pledged Revenue   X. 3388 : BOARD OF DIRECTORS SPECIAL DISTRICTS/COUNTY SERIVCE AREA NO. 14, CHUK-CHANSE/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     County Service Area No. 14, Chuk-Chanse (CSA-14). 1.              Consideration to adopt a Resolution authorizing the Public Works Director or designee to execute a financial assistance application for a financing agreement from the State Water Resources Control Board. 2.              Consideration to adopt a Resolution of Madera County Service Area No. 14 (Chuk-Chanse) authorizing the Public Works Director or designee to sign financing agreement, amendments, and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); to approve claims for reimbursement; to execute budget and expenditure summary; to sign the final release form; to sign the certification of project completion; and pledging and dedicating net water revenues from payment of DWSRF financing.     AIS Resolution BOARD LETTER       Resolution_Signing Authority       Resolution_Pledged Revenue   10:00 A.M. HEARINGS 6. PUBLIC HEARINGS:   a. 3397 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Hearing to adopt an Ordinance amending Chapter 2.42 of Title 2 of the Madera County Code, pertaining to the Madera County Planning Commission.     AIS Ordinance BOARD LETTER       Title 2 Ordinance   b. 3402 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Hearing to adopt an Ordinance amending Sections 1.24.020 and 1.24.060 of Title 1 of Madera County Code pertaining to legal boundary changes to Supervisorial Districts One (1) and Five (5).     AIS Ordinance BOARD LETTER       Ordinance       Memo from Madera County Clerk-Recorder & Registrar of Voters       Mid-Term Supervisorial Redistricting Powerpoint   1:30 P.M. IHSS     NOTE: AUDIO & VIDEO OF THE IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY MEETING IS RECORDED WITHIN THE MEETING OF THE BOARD OF SUPERVISORS, BUT HAS A SEPARATE AGENDA. 7. REGULAR SESSION:   a. 3437 : SHERIFF-CORONER'S DEPARTMENT     Discussion and consideration of approval to hire Deputy Soto at the "D" step for the Deputy Sheriff position, effective November 1, 2017.     AIS HR/Personnel BOARD LETTER   b. 3408 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Discussion and consideration to adopt a Resolution appointing Sara Bosse as Madera County Public Health Director, effective November 1, 2017.     AIS Resolution BOARD LETTER       Resolution - Appointing Sara Bosse - November 2017   c. 3298 : COUNTY ADMINISTRATION DEPARTMENT     Quarterly update presentation regarding the 2017-2018 operational priorities for the Board of Supervisors.     AIS Regular BOARD LETTER   d. 3113 : COUNTY ADMINISTRATION DEPARTMENT     Madera County Public Information Team. Discussion and consideration of approval to establish the Madera County Public Information Team as outlined in the Madera County Strategic Communication Plan and consideration to: 1.              Adopt the Madera County Strategic Communication Plan. 2.              Adopt the amended 2017 Social Media Policy (Last revised January 25, 2011). 3.              Set salary incentives for the Public Information Team as follows, effective October 1, 2017: a.              Team Lead (Deputy CAO - HR):                                          Additional 7% b.              District Chiefs of Staff:                                                        Additional 6% c.              Department Leads for Unrepresented Classes:              Additional 3% 4.              Authorize the Human Resources/Operations Division to continue discussions with labor organizations to provide additional salary incentives for Department Leads in Represented Classes. 5.              Enter into an Agreement with Hootsuite Media US, Inc., in an amount not to exceed $24,475.00 per year, to provide for the management of social media posts, for Fiscal Years 2017-2020, and authorize the Chairman to sign.     AIS Contract BOARD LETTER       PP Public Information Team (PIT)       2017-Madera Co Strategic Comm Plan- FINAL- 10-24-17       Revised Social Media Policy - Final 2017 Clean Version (00 (2)       Social Media Policy - Final Version - January 25 2011       Hootsuite Media US, Inc. Contract   e. 3422 : COUNTY ADMINISTRATION DEPARTMENT     Discussion and consideration to adopt a Resolution of declaration of surplus property and Notice of Intention to set the Public Hearing on November 21, 2017 at 10:00 A.M. for the sale of Real Property, located in Madera, California, Assessor's Parcel Number, 049-085-023.     AIS Resolution BOARD LETTER       10.24.17 Resolution of Intent to Sell       Parcel Map   f. 2869 : ANIMAL SERVICES DEPARTMENT     Introduction of an Ordinance amending Chapter 6.04 of Title 6 of the Madera County Code pertaining to Animal Services fees and consideration to adopt a Resolution modifying the Animal Services Fee schedule;  Waive the Reading and Set the Public Hearing for November 7, 2017 at 10:00 A.M.     AIS Ordinance BOARD LETTER     a. Animal Services Fee Ordinance     b. Animal Services Fee Resolution   g. 3431 : COUNTY-CLERK RECORDER/DIVISION OF ELECTIONS AND CLERK OF THE BOARD OF SUPERVISORS     Introduction of an Ordinance adding a section to Title 2.09 to enact electronic filing of campaign documents and Statement of Economic Interest Forms (SEI)-Form 700 with an opt-in program;Waive the Reading and Set the Hearing for November 7, 2017 at 10:00 A.M. 1.              Candidates and committees have the option of filing electronically or by paper with a mandate for electronic filing by January 1, 2018; 2.              Conflict of Economic Interest Statements (SEI) 700 form filers have the option of filing electronically or by paper with a mandate for electronic filing by January 1, 2020.     AIS Ordinance BOARD LETTER       Ordinance re Electronic Filing of Campaign Disclosure Statements   h. 3415 : SOCIAL SERVICES DEPARTMENT     Discussion and consideration to adopt a Resolution repealing Resolution No. 2011-151 regarding County General Assistance and approving Policies and Standards for the General Assistance (GA) program.     AIS Resolution BOARD LETTER       General Assistance and Standards   i. 3421 : WATER AND NATURAL RESOURCES DEPARTMENT     Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 17-028, in the amount of $56,438.00, derived from Water & Natural Resources - State-Water Grant to Temporary Salaries, for Fiscal Year 2017-2018.  4 Votes Required     AIS TOA/RUR BOARD LETTER       RUR   j. 3425 : BOARD OF DIRECTORS GROUNDWATER SUSTAINABILITY AGENCY/WATER AND NATURAL RESOURCES DEPARTMENT     Discussion and consideration to create Advisory Committees for the three County Groundwater Sustainability Agencies, and to establish a structure for the role and conduct of the Advisory Committees.     AIS Regular BOARD LETTER 8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 9. SUPERVISORS AND STAFF REPORTS   CLOSED SESSION: CONTINUE FROM 9:00 A.M. SESSION 10. ADJOURNMENT