Thursday, 27 April 2017

Madera County Board of Supervisors Meeting Agenda for March 21, 2017
Regular Meeting
3/21/2017 9:00 AM 
 Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

 madera county logo
Downloads:
 Agenda  Agenda Packet 


  CALL TO ORDER
    Roll Call
1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))
  THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED
2. CLOSED SESSION:
  a. 2687 : Request for Closed Session:
    Conference with Legal Counsel - Anticipated Litigation, pursuant to Government Code Section 54956.9 (d)(2) Significant Exposure to Litigation (One Case)

    document AIS Closed Session BOARD LETTER
  b. Report by County Counsel on Closed Session items.
  10:00 A.M.
3. INVOCATION AND PLEDGE OF ALLEGIANCE
  OPEN AND CLOSE MEETING IN MEMORY OF
4. PUBLIC COMMENT:
  ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION
5. CONSENT CALENDAR
  A. APPROVAL OF MINUTES
    1. Minutes of Mar 7, 2017 9:00 AM
  B. 2647 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 1
    Consideration of approval to re-appoint Jeff Coulthard, District No.1, to the Madera County Mosquito and Vector Control District's Board of Trustees, for a term ending March 21, 2019.

    document AIS Regular BOARD LETTER
      Mosquito and Vector Control - Jeff Coulthard
  C. 2649 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 3
    Consideration of approval to re-appoint Chris Green, District 3 to the Madera County Mosquito and Vector Control District's Board of Trustees, for a term ending March 21, 2019.

    document AIS Regular BOARD LETTER
      Mosquito Support Letter- Dist 3
  D. 2655 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 4
    Consideration of approval to re-appoint Minnie Aguirre, District No.4, to the Madera County Mosquito and Vector Control District's Board of Trustees, for a term ending March 21, 2019.

    document AIS Regular BOARD LETTER
      District 4 - Minnie Aguirre
  E. 2680 : BOARD OF SUPERVISORS DEPARTMENT
    Consideration of approval to reaffirm Resolution No. 2015-101, declaring a local emergency due to the tree mortality disaster that exists in the County and throughout the State.

    document AIS Regular BOARD LETTER
      Resolution No. 2015-101
      State of California - Tree Mortality - Proclamation of a State of Emergency
  F. 2628 : CHILD SUPPORT SERVICES DEPARTMENT
    Purchase of replacement servers and equipment.



1.              Consideration of approval to purchase replacement servers and equipment for the Madera County Child Support office.



2.              Consideration of approval of Receipt of Unanticipated Revenue No. 16-188, in the amount of $100,000.00, derived from State of California Department of Child Support Services (DCSS) - Other-Gov Agencies to Equipment/Furniture>$5000.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      16-188 Child Support IT Equip RUR for attachment
      4500X, 4451, WLC - Madera County - 012417A_Ntwrk
      Graybar Inquiry - 115435046_Rack
      CDW
      Proposal 2071A Madera County CSS_Wiring
      100,000 Funding approval
      Madera - Signed Approval - Network Equipment in CS Main Dist Facility and Cabling
  G. 2660 : CORRECTIONS DEPARTMENT
    Consideration of entering into an Amendment to Madera County Contract No. 10414-C-2015 (State Agreement No. BSCC 975-15) with the Board of State and Community Corrections, in the amount of $869,547.00, for continued participation in the Adult Projects Mentally III Offender Crime Reduction (MIOCR) grant, for Fiscal Years 2015-2018.

    document AIS Contract BOARD LETTER
      STD 213 - Amendment - Madera County - 975-15
      MCC 10414-C-2015 MIOCR Signed Agreement
  H. 2664 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION
    Consideration of entering into an Amendment to Madera County Contract No. 7009-C-2002 with Sierra Historical Sites Association, Inc., for lease of Real Property located in Oakhurst, to extend the lease term to January 31, 2027.

    document AIS Contract BOARD LETTER
      3.21.17 Fresno Flats Lease Amendment_unsigned
  I. 2675 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION
    D&D Ag Services, LLC Lease Surrender Charges:



1.              Consideration of approval of Transfer of Appropriations No. 16-198, in the amount of $97,500.00, transfer from Tobacco Finance Phase II - Appropriation for Contingency to Tobacco Finance Phase II - Cash Flow Loan. 4 Votes Required



2.              Consideration of approval of Receipt of Unanticipated No. 16-199, in the amount of $97,500.00, derived from Tobacco Finance Phase II, to be appropriated to Health & Social Services Project - Land. 4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      10.4.16 Notice of Termination - MCC NO. 9626-C-2012
      16-198 Meisner Termination Fees TOA for attachment
      16-199 Meisner Termination Fees RUR for attachment
  J. 2676 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION
    Consideration of entering into an Amendment to Madera County Contract No. 10004-C-2013 with the Board of State and Community Corrections, amending the AB 900 II Construction Agreement.

    document AIS Contract BOARD LETTER
      First Amendment to AB 900 Phase II BSCC Agreement
  K. 2683 : MADERA DISTRICT FAIR
    Consideration of approval to waive the Annual Device Registration Fees for Madera District Fair's Animal Scales used for the sole purpose of weighing the youth's 4-H and Future Farmers of America (FFA) project animals for the period ending June 30, 2017.

    document AIS Regular BOARD LETTER
      MADERA DISTRICT FAIR - LIVESTOCK SCALES, rec'd 02-21-17
  L. 2670 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of a Transfer of Appropriations No. 16-197, in the amount of $27,263.00, from Measure A - Project CO-R200-02 to Professional and Specialized Services, for Fiscal Year 2016-2017.

    document AIS TOA/RUR BOARD LETTER
      Transfer of Appropriations No. 16-197
  M. 2617 : SHERIFF-CORONER'S DEPARTMENT
    Consideration of approval to reaffirm Resolution No. 2015-087, proclaiming a local emergency created by the severe drought conditions that exist in the County and throughout the State.

    document AIS Regular BOARD LETTER
      Drought Sit Rep 3-1-17
      RES 2015-087
  N. 2625 : SHERIFF-CORONER'S DEPARTMENT
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-191, in the amount of $237,011.00, derived from Sheriff-CalOES SHSGP 2016-0102 - Federal-Homeland Security Grant to Equipment<FA Limit, Professional & Specialized Services, Special Departmental Expense, Transportation/Travel/Education, Equipment/Furniture>$5,000, for Fiscal Year 2016-2017. 4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      Reciept of Unanticipated Revenue No. 16-191
  O. 2635 : SHERIFF-CORONER'S DEPARTMENT
    Budget Adjustments.



1.              Consideration of approval of Transfer of Appropriations No. 16-192, in the amount of $29,840.00, transfer from Domestic Cannabis Eradication Suppression Program - Overtime to Sheriff Admin - Overtime, for Fiscal Year 2016-2017.



2.              Consideration of approval of Transfer of Appropriations No. 16-193, in the amount of $25,447.00, transfer from Off Highway Motor Vehicle Program - Overtime to Sheriff Admin - Overtime, for Fiscal Year 2016-2017.

    document AIS TOA/RUR BOARD LETTER
      Transfer of Appropriations No. 16-192
      Transfer of Appropriations No. 16-193
  P. 2637 : SHERIFF-CORONER'S DEPARTMENT
    Consideration of approval of Transfer of Appropriations No. 16-184, in the amount of $24,053.00, transfer from Sheriff Morgue Operations - Permanent Salaries to Equipment>$5000, for Fiscal Year 2016-2017.

    document AIS TOA/RUR BOARD LETTER
      Transfer of Appropriations No. 16-184
  Q. 2638 : SHERIFF-CORONER'S DEPARTMENT
    Consideration of approval of Transfer of Appropriations No. 16-185, in the amount of $37,600.00, transfer from Sheriff Administration - Permanent Salaries to Equipment>$5000, for Fiscal Year 2016-2017.

    document AIS TOA/RUR BOARD LETTER
      Transfer of Appropriations No. 16-185
  R. 2650 : SHERIFF-CORONER'S DEPARTMENT
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-194, in the amount of $41,187.60, derived from Sheriff-Administration - Law Enforcement Services to Overtime, for reimbursement of law enforcement services at State Center Community College District, Madera for Fiscal Year 2016-2017.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      Receipt of Unanticipated Revenue No. 16-194
  S. 2606 : TREASURER-TAX COLLECTOR DEPARTMENT
    Introduction of an Ordinance revising the fee schedule for services provided by the office of the Treasurer-Tax Collector, and authorizing future adjustment of certain fees based on consumer price index.  Waive the Reading and Set the Hearing for April 4, 2017 at 10:00 A.M.

    document AIS Ordinance BOARD LETTER
      2017 Fee Cost Study Increases
      Ordinance Revising Fee Schedule
  T. 2677 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of a Receipt of Unanticipated Revenue No. 16-203, in the amount of $4,000.00, from  DEGS Trust - Release of Cash Balance to Cash Flow Loan, for Fiscal Year 2016-2017.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      Receipt of Unanticipated Revenue No. 16-203
  U. 2678 : BOARD OF SUPERVISORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 36, EASTIN ARCOLA/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No.16-202, in the amount of $4,000.00, from MD36 Eastin Arcola - Cash Flow Loan to Maintenance of Water System, for Fiscal Year 2016-2017.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      Receipt of Unanticipated Revenue No. 16-202
  10:00 A.M. HEARINGS
6. PUBLIC HEARINGS:
  a. 2662 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION
    Hearing to consider a proposal by the County of Madera for a Zoning Ordinance Text Change (CZ #2014-012) to amend Title 18 to include Agritourism, a Winery Ordinance, restructure of the Roadside stand and restructure the Agricultural Zone District Ordinances.

    document AIS Ordinance BOARD LETTER
      Exhibits
      Presentation
      Ordinance with Exhibits
  b. 2663 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION
    Hearing to consider a proposal by the County of Madera for a Zoning Ordinance Text Change (CZ #2016-012) to amend Title 18 to include revisions to the Definitions related to housing, Residential Zone Districts for increased clarity and change the name of a second single family dwelling to an Accessory Dwelling Unit as per State law.

    document AIS Ordinance BOARD LETTER
      Exhibits
      Presentation
      Ordinance with Exhibits
7. REGULAR SESSION:
  a. 2546 : SOCIAL SERVICES DEPARTMENT
    Presentation of Proclamation naming March 2017 as Professional Social Worker Appreciation Month.

    document AIS Regular BOARD LETTER
      2017 - Proclamation- March 2017 Professional Social Worker Appreciation Month
  b. 2602 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION
    Discussion and direction to staff of the status of the temporary Impact Fee Reduction.

    document AIS Regular BOARD LETTER
      Exhibits
      Fee Report Presentation
  c. 2666 : COUNTY ADMINISTRATION DEPARTMENT
    Security Services.



1.              Discussion and consideration of approval of Transfer of Appropriations No. 16-201, in the amount of $205,575.00, from Prov/Contingency - Appropriations for Contingency to Special Payments - Professional & Specialized Services, for Fiscal Year 2016-2017.  4 Votes Required



2.              Discussion and direction to staff for the scope of security services to be acquired for the upcoming fiscal year.



    document AIS TOA/RUR BOARD LETTER
      16-201 Special Payments Security Services TOA for attachment
  d. 2640 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
    Discussion and consideration of approval to amend the Classification plan for the Department of Public Health, with direction to: 



1.              Add the classification of Assistant Public Health Director.



2.              Set the salary range for Assistant Public Health Director as follows:



a.              Range 399 (MB2 1115), $9,194 - $11,175 per month ($110,334 -$134,111 annually, $53.05 - $64.48 per hour).



3.              Designate the Assistant Public Health Director class as overtime exempt, pursuant to the Fair Labor Standards Act.



4.              Allocate the Assistant Public Health Director class to the Mid-Management Unit, for bargaining purposes. 



5.              Eliminate the class of Nutritional Services Director.



6.              Direct the Human Resources/Operations Division of County Administration to amend the Position Allocation within the Public Health Department (Org Key #06870) as follows, effective April 1, 2017:



a.              Eliminate 1.0 FTE allocated to the class of Nutritional Services Director.

b.              Add 1.0 FTE and allocate it to the class of Public Health Program Manager.

    document AIS HR/Personnel BOARD LETTER
      Assistant Public Health Director 03.17
  e. 2659 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
    Discussion and consideration of approval to grant Harkiran Sandhu, Deputy Director of Social Services, with additional compensation in the amount of $1,816.87/month, pursuant to County Code Section 2.60.310.

    document AIS HR/Personnel BOARD LETTER
  f. 2667 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION
    Construction of improvements for Road 40 from Avenue 10 to Avenue 12.



1.              Consideration of entering into Amendment to Madera County Contract No. 10643-C-2016 with Avison Construction, Inc., for construction of improvements for Road 40 from Avenue 10 to Avenue 12 in Madera County, to increase the contract amount from $1,578,968.00 to $1,828,968.00.



2.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the amended agreement amount per established County policy.



3.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.

    document AIS Contract BOARD LETTER
      Amendment to Agreement
  g. 2619 : SOCIAL SERVICES DEPARTMENT
    Discussion and consideration of approval to hire Frank Schnadarle at the “E” step for the Staff Services Manager position, effective April 1, 2017.

    document AIS HR/Personnel BOARD LETTER
8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff
9. SUPERVISORS AND STAFF REPORTS
  CLOSED SESSION: CONTINUE FROM 9:00 A.M. SESSION
10. ADJOURNMENT
tobacco april
Solar
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