Monday, 26 June 2017

Madera County Board of Supervisors Meeting Agenda for Tuesday, April 18, 2017
Regular Meeting
4/18/2017 9:00 AM 
 Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

 madera county logo
Downloads:
 Agenda  2777 : Request for Closed Session: 


  CALL TO ORDER
    Roll Call
1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))
  THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED
2. CLOSED SESSION:
  a. 2772 : Request for Closed Session:
    Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units



    document AIS Closed Session Printout
  b. 2774 : Request for Closed Session:
    Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1), State of California vs. Curran Family Limited Partnership, et al. (MCV 070880)



    document AIS Closed Session Printout
  c. 2781 : Request for Closed Session:
    Conference with Legal Counsel - Anticipated Litigation, pursuant to Government Code Section 54956.9 (d)(2),Significant Exposure to Litigation (TWO CASES)





    document AIS Closed Session Printout
  d. 2779 : Request for Closed Session:
    Conference with Legal Counsel - Anticipated Litigation, pursuant to Government Code Section 54956.9 (d)(4) Deciding Whether to Initiate Litigation; One Potential Case



    document AIS Closed Session Printout
  e. 2775 : Request for Closed Session:
    Public Employee Performance Evaluations, pursuant to Government Code Section 54957,Title of Position: Director of Public Works



    document AIS Closed Session Printout
  f. 2776 : Request for Closed Session:
    Public Employee Performance Evaluations, pursuant to Government Code Section 54957,Title of Position: Director of Community and Economic Development



    document AIS Closed Session Printout
  g. 2777 : Request for Closed Session:
    Public Employee Performance Evaluations, pursuant to Government Code Section 54957,Title of Position: Director of Water and Natural Resources



    document AIS Closed Session Printout
  h. Report by County Counsel on Closed Session items.
  10:00 A.M.
3. INVOCATION AND PLEDGE OF ALLEGIANCE
  OPEN AND CLOSE MEETING IN MEMORY OF
4. PUBLIC COMMENT:
  ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION
5. CONSENT CALENDAR
  A. APPROVAL OF MINUTES
    1. Minutes of Apr 4, 2017 9:00 AM
  B. 2696 : AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS & MEASURES
    Consideration of entering into Memorandum of Understanding with the County of Santa Clara for the use of “The Daily”, a computer software system used for compiling, managing and creating agriculture and weights and measures operations and reporting spreadsheets, and authorizing the Chairman and the Agricultural Commissioner to execute.



    document AIS Contract Printout
      The Daily MOU
  C. 2686 : BEHAVIORAL HEALTH SERVICES DEPARTMENT
    Consideration of entering into an Amendment to MCC No. 10287D-C-2016 (State Agreement No. 14-90067) with the California Department of Health Care Services (DHCS), in the maximum amount of $2,887,737.00, for Substance Use Disorder (SUD) funding, for Fiscal Years 2014-2017, and authorize the Chairman to sign.



    document AIS Contract Printout
      A05 STD 213A - FY 2014-17 - Madera 1 approved by CC
      CCC-307 - FY 2014-17 - Madera 2
      A05 CIVIL RIGHTS - FY 2014-17 - Madera 2.1
      A05 Exhibit B, Attachment I A4 - FY 2014-17 - Madera 3
      Exhibit G, Attachment I A2 - Madera 4
  D. 2753 : BEHAVIORAL HEALTH SERVICES DEPARTMENT
    Consideration of entering into an Amendment to MCC No. 10610-C-2016, with Community Action Partnership of Madera County (CAPMC), to modify the Scope of Service, Compensation and Cost, and the Scope of Work to the Flex Funds (Pre-Paid Credit Cards) agreement, for Fiscal Years 2016-2018.



    document AIS Contract Printout
      AGREEMENT
      Exhibit A
  E. 2754 : BEHAVIORAL HEALTH SERVICES DEPARTMENT
    Consideration of entering into an Agreement with Ever Well Health Systems, LLC, for adult residential support and services, beginning April 2017 and ending June 30, 2018.



    document AIS Contract Printout
      Ever Well Contract Cover Sheet FY17-18 - signed by Ever Well
      Exhibit A
      Exhibit B
  F. 2771 : BOARD OF SUPERVISORS DEPARTMENT
    Consideration of approval to reaffirm Resolution No. 2015-101, declaring a local emergency due to the tree mortality disaster that exists in the County and throughout the State.



    document AIS Regular Printout
      Resolution No. 2015-101
      State of California- Tree Mortality- Proclamation of a State of Emergency
  G. 2734 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION
    Housing Related Parks Program Grant (HRPP).



1.              Consideration of entering into an Agreement with Self Help Enterprises, Inc., in the amount of $189,050.00, for Construction Management Services as it relates to the Housing Related Parks Program Grant.



2.              Consideration of approval of a Resolution authorizing Agreement between the County of Madera and Self Help Enterprises, Inc., for Construction Management Services of the Housing Related Parks Program Grant.



    document AIS Contract Printout
      Exhibit A py-2015-hrpp-guidelines
      Exhibit B for contract 15-HRPP-10977 Fully Executed Standard Agreement
      Exhibit C for contract Parkwood Park
      SHE Signed Contract
      Resolution
  H. 2756 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION
    Consideration of approval of Transfer of Appropriations No. 16-209, in the amount of $81,000.00, transfer from Software Maintenance Fee - Computer/Equipment < $5000 to Equipment/Furniture > $5000, for the upgrade of the Computronix POSSE Software, for Fiscal Year 2016-2017.



    document AIS TOA/RUR Printout
      TOA16-209 software update
  I. 2653 : COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY
    Madera/Mariposa Regional Head Start and Early Head Start Funding.



1.              Consideration of approval of Community Action Partnership of Madera County (CAPMC) 2017-2018 Madera/Mariposa Regional Head Start and Early Head Start Funding Application budgets.



2.              Consideration of approval to ratify the authorization for the Executive Director of CAPMC to submit the application to the U.S. Department of Health and Human Services, Administration of Children, Youth, and Families (ACYF) for funding due March 1, 2017.



3.              Consideration of approval of a Resolution authorizing the Executive Director of CAPMC to submit the application to the U.S. Department of Health and Human Services, Administration of Children, Youth, and Families (ACYF) for funding.



    document AIS Regular Printout
      2017-2018 Resolution
      Exhibit A - Budget
  J. 2778 : COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY
    Proclamation proclaiming April 2017 as Sexual Assault Awareness Month and

consideration of approval to authorize all Madera County employees to break dress code on April 26, 2017 for National Denim Day.



    document AIS Regular Printout
      LETTER FROM CAPMC
      Proclamation - 2017 Sexual Assault Awareness Month
  K. 2728 : CORRECTIONS DEPARTMENT
    Consideration of approval of Transfer of Appropriations No. 16-183, in the amount of $30,000.00, transfer from Department of Corrections - Retire Capital Leases to Equipment and Special Departmental Expense, for Fiscal Year 2016-2017 for the purchase of vehicle equipment (van Insert) and security door lock cores and keys.



    document AIS TOA/RUR Printout
      16-183 Amendment - Dept of Correction TOA for attachment
  L. 2767 : COUNTY ADMINISTRATION DEPARTMENT
    Consideration of approval to accept the proposal by Willdan Financial Services and enter into an Agreement as approved by County Counsel, in an amount not to exceed $63,500.00, to update the County's Development Impact Fee Program and Capital Improvement Plan, and authorize the County Administrative Officer to execute the agreement with direction to provide the executed agreement to the Clerk of the Board.



    document AIS Contract Printout
      Willdan Financial Services Fee Proposal
  M. 2613 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
    Consideration of approval of a Resolution making findings and determinations concerning the application for Industrial Disability Retirement for William R. Lutz.



    document AIS Resolution Printout
      RESOLUTION
  N. 2645 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
    Consideration of approval to amend the list of classifications subject to a pre-employment medical examination.



    document AIS HR/Personnel Printout
      Pre-empl Medical Exams - Updated Required Classifications 4.2017
  O. 2741 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
    Consideration of approval of a Resolution re-appointing Stephanie (Stevie) McNeill as the County's Agricultural Commissioner/Sealer of Weights and Measures to another 4-year term, effective October 15, 2016.



    document AIS Resolution Printout
      RESOLUTION
  P. 2718 : COUNTY CLERK-RECORDER
    Consideration of entering into an Agreement with ACS Enterprise Solutions, LLC, for data conversion services necessary for the Clerk-Recorder System Upgrade Project, and authorizing the County Clerk-Recorder to sign with direction to provide an executed copy to the Clerk of the Board.



    document AIS Contract Printout
      CR2299_Madera_Data_Extract
  Q. 2746 : FIRE DEPARTMENT
    Consideration of approval to authorize the Fire Department to establish a call list for qualified board-up and structural stabilization companies who will come to emergency scenes and provide victim assistance services.



    document AIS Regular Printout
  R. 2743 : FIRST 5 OF MADERA COUNTY
    Proclamation declaring April 24-28, 2017 as the Week of the Young Child.



    document AIS Regular Printout
  S. 2748 : PUBLIC HEALTH DEPARTMENT
    Targeted Case Management Services.



1.              Consideration of entering into an Agreement with California Department of Health Care Services for Targeted Case Management Services to eligible Medi-Cal beneficiaries, and authorize the Chairman to sign.



2.              Consideration of approval to authorize the Public Health Director to sign the accompanying notarized Medi-Cal Provider Agreement and any subsequent documents or amendments to this agreement required for continued provision of services with direction to provide any amended documents to the Clerk of the Board.



    document AIS Contract Printout
      TCM Provider Participation Agreement
      Medi-Cal Provider Agreement
  T. 2750 : PUBLIC HEALTH DEPARTMENT
    Medi-Cal Administrative Activities.



1.              Consideration of entering into an Agreement (State Agreement No. 16-93369) with California Department of Health Care Services, in an amount not to exceed $1,225,000.00,for Medi-Cal Administrative Activities Services, for Fiscal Years 2016-2019, and authorize the Chairman to sign the agreement along with the following documents:



a.              Certification Regarding Lobbying

b.              Contractor Certification, CCC-307

c.              California Civil Rights Laws Certification



2.              Consideration of approval of Resolution authorizing Agreement (State Agreement No. 16-93369) with California Department of Health Care Services for the County-Based Medi-Cal Administrative Activities program.



3.              Consideration of approval to authorize the Public Health Director to sign any subsequent documents or amendments to this agreement required for continued provision of services with direction to provide any amended documents to the Clerk of the Board.



    document AIS Contract Printout
      Medi-Cal Administrative Activities Agreement
      Contractor Certification CCC-307
      California Civil Rights Laws Certification
      State-Required Resolution for MAA Contract
  U. 2724 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION
    Consideration of entering into an Amendment to MCC No. 9856A-C-2017 with Quad Knopf, Inc. (QK), to amend the “Term” for environmental services for the Avenue 16-1/2 Bridge Replacement Project.



    document AIS Contract Printout
      Amendment to Agreement
  V. 2725 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION
    Consideration of entering into an Amendment to MCC No. 9855A-C-2017 with Quad Knopf, Inc. (QK), to amend the “Term” for environmental services for the Road 23 Bridge Replacement Project.



    document AIS Contract Printout
      Amendment to Agreement
  W. 2726 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION
    Consideration of entering into Amendment to MCC No. 9854A-C-2017 with Quad Knopf, Inc. (QK), to amend the “Term” for environmental services for the Road 427 Bridge Replacement Project.



    document AIS Contract Printout
      Amendment to Agreement
  X. 2723 : PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION
    Consideration of entering into an Amendment to MCC No. 10605-C-2016 with Gershman, Brickner & Bratton, Inc. (GBB), to amend the Scope of Services and Compensation and Costs, for professional solid waste consultant services.



    document AIS Contract Printout
      Amendment to MCC# 10605-C-2016
  Y. 2758 : PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION
    Development of a Storm Water Resource Plan.



1.              Consideration of entering into an Agreement with Fall Creek Engineering Inc., in the amount of $114,963.00, for the Development of the Storm Water Resource Plan.



2.              Consideration of approval to authorize the Public Works Director to issue the Notice to Proceed.



3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 15% of the contract award amount per established County policy.



    document AIS Contract Printout
      Madera County SWRP RFQ
      Contract
  Z. 2737 : SHERIFF-CORONER'S DEPARTMENT
    Cooperative Law Enforcement Services.

1.              Consideration of entering into a Master Agreement (FS Agreement No. 17-LE-11051360-029) with the United States Forest Service (USFS), to provide Law Enforcement Services at Bass Lake and Mammoth Pool and to suppress the manufacturing and trafficking of controlled substances in the Sierra National Forest through December 31, 2021, and authorize the Chairman and the Sheriff or Sheriff’s designee to endorse the document.

2.              Consideration of entering into an Agreement (Exhibit A - FS Agreement No. 17-LE-11051360-029 MOD 1) with United States Forest Service (USFS), for an amount of $22,000.00, for the 2017 Annual Operating and Financial Plan for the Law Enforcement Services at Bass Lake and Mammoth Pool, for October 1, 2016 through September 30, 2017, and authorize the Chairman and the Sheriff or Sheriff’s designee to endorse the document.

3.              Consideration of entering into an Agreement (Exhibit B - FS Agreement No. 17-LE-11051360-029 MOD 002) with United States Forest Service (USFS), for an amount of $20,000.00, for the 2017 Controlled Substance Annual Operating and Financial Plan, for the Law Enforcement Services at Bass Lake and Mammoth Pool, for October 1, 2016 through September 30, 2017, and authorize the Chairman and the Sheriff or Sheriff’s designee to endorse the document.



    document AIS Contract Printout
      USFS 5 year Agr Exh A Exh B 2017-2018
  AA. 2761 : SHERIFF-CORONER'S DEPARTMENT
    Consideration of approval to reaffirm Resolution No. 2015-087, proclaiming a local emergency created by the severe drought conditions that exist in the County and throughout the State.



    document AIS Regular Printout
      Resolution No. 2015-087
      Drought Sit Rep 4-1-17
  AB. 2720 : TREASURER-TAX COLLECTOR DEPARTMENT
    Host Compliance.



1.              Consideration of approval of Receipt of Unanticipated Revenue No. 16-207, in the amount of $15,120.00, derived from General Fund - Hotel Motel Tax to Tax Collector - Professional & Specialized Services, for Fiscal Year 2016-2017.  4 Votes Required



2.              Consideration of entering into an Agreement with Host Compliance for Short-Term Rental Compliance Monitoring and Associated Services.



    document AIS Contract Printout
      RUR NO. 16-207
      AGREEMENT
  AC. 2715 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 8A, NORTH FORK/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION
    Consideration of approval of a Resolution transferring 1.0 sewer and water unit from APN 060-160-032 to APN 060-160-038 and 1.0 sewer and water unit from APN 060-160-036 to APN 060-160-037 in Maintenance District No. 8A, North Fork.



    document AIS Resolution Printout
      Resolution
  AD. 2721 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 8A, NORTH FORK/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION
    Consideration of entering into an Agreement with DS Services of America, Inc., dba Sparkletts (DS Services), in the amount of $57,408.00 for procurement of Bottled Water, for Fiscal Year 2017-2018.



    document AIS Contract Printout
      Attachment 1
      Contract
  10:00 A.M. HEARINGS
6. PUBLIC HEARINGS:
  a. 2698 : AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS & MEASURES
    Hearing to consider adoption of an Ordinance amending Section 9.92.030 and adding Section 9.92.035 and Section 9.94.045 of the Madera County Municipal Code pertaining to the discharge of firearms on public and private properties in Madera County.



    document AIS Ordinance Printout
      Ordinance Amending MC Code Relating to Discharge of Firearms
      Redlined MC Code relating to Firearms
7. REGULAR SESSION:
  a. 2719 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 1
    Presentation of a Proclamation recognizing Riley's Brewing Co. for the award of Best of the Valley, Best Newcomer for 2016 by the California Restaurant Association.



    document AIS Regular Printout
      PROCLAMATION
  b. 2749 : FIRE DEPARTMENT
    Presentation of a Proclamation recognizing April 23, 2017 through April 29, 2017 as "Paid Call Firefighter Recognition Week."



    document AIS Regular Printout
  c. 2747 : FIRE DEPARTMENT
    Presentation of a Proclamation recognizing Paid Call Firefighter, Jerome Riggs, for 44 years of dedicated service.



    document AIS Regular Printout
  d. 2765 : COUNTY ADMINISTRATION DEPARTMENT
    Presentation from Five Creative Group and direction to staff regarding updates to the County seal and brand development.



    document AIS Regular Printout
  e. 2714 : COUNTY ADMINISTRATION DEPARTMENT
    Fire Equipment Purchase.



1.              Discussion and consideration of approval of a Resolution authorizing the County Administrative Officer or Designee to place orders for fire equipment.



2.              Consideration of approval of Transfer of Appropriations No. 16-213, in the amount of $10,000.00, transfer from Fire Prevention - Professional & Specialized Services - CDF to Fire Prevention - Eqpt/Furniture >$5,000, for Fiscal Year 2016-17 for the purchase deposit of one water tender.



    document AIS TOA/RUR Printout
      16-213 Fire Prevention Water Tender Deposit TOA for attachment
      Resolution Authorizing Purchase of Fire Equipment
  f. 2745 : FIRE DEPARTMENT
    Discussion and consideration of approval to Eliminate one (1) Account Clerk I/II position from the Fire Department and add one (1) Account Technician I/II position, and direct Human Resources to amend the Position Allocation.



    document AIS HR/Personnel Printout
  g. 2752 : INFORMATION TECHNOLOGY DEPARTMENT
    Microsoft Enterprise Agreement.



1.              Discussion and consideration of entering into a Microsoft Enterprise Agreement (EA) Software Licensing Program for the 36 month duration of the contract.



2.              Discussion and consideration of approval to complete appropriate enrollment forms, agreements and licensing True-Ups on behalf of the County of Madera and to authorize the Office of Information Technology (OoIT) Director to sign.



    document AIS Contract Printout
      Enterprise Quote
      MicrosoftEnterpriseAgreement
  h. 2751 : PUBLIC WORKS DEPARTMENT
    Discussion and direction to staff regarding Public Works Department Fees.



    document AIS Regular Printout
      EXHIBIT A
      EXHIBIT B
  i. 2757 : WATER & NATURAL RESOURCES DEPARTMENT
    Triangle T Water District.



1.              Discussion and direction on holding an election to form the Triangle T Water District per Section 34400 of the California Water Code.



2.              Discussion and consideration of entering into a Memorandum of Understanding (MOU) with the Triangle T Water District to allow the District to form their own Groundwater Sustainability Agency (GSA) in accordance with the Sustainable Groundwater Management Act.



    document AIS Contract Printout
      Triangle T MOU
8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff
9. SUPERVISORS AND STAFF REPORTS
  CLOSED SESSION: CONTINUE FROM 9:00 A.M. SESSION
10. ADJOURNMENT
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