Madera County Board of Supervisors Meeting Agenda for Tuesday, November 7, 2017

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Last Updated: Saturday, 04 November 2017 04:51

Published: Saturday, 04 November 2017 04:50

Madera County Board of Supervisors Meeting Agenda for Tuesday, November 7, 2017 Regular Meeting 11/7/2017 9:00 AM  Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. ADDITIONS TO THE AGENDA:   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 2. CLOSED SESSION:   a. 3178 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 3468 : Request for Closed Session:     Conference with Legal Counsel - Existing Litigation, Government Code Section 54956.9 (d)(1),Canandaigua Wine Company, Inc. vs. County of Madera (F071174 and F071889)     AIS Closed Session BOARD LETTER   c. 3467 : Request for Closed Session:     Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1),  Avila et al v State of California et al (1:15-CV-00996-JAM-EPG).     AIS Closed Session BOARD LETTER   d. 3459 : Request for Closed Session:     Public Employment/Public Employee Appointment, pursuant to Government Code Section 54957, Title of Position:  Veterans Service Officer     AIS Closed Session BOARD LETTER   e. 3494 : Request for Closed Session:     Conference with Legal Counsel - Anticipated Litigation, pursuant to Government Code Section 54956.9 (d)(4) (Decision whether to initiate litigation):  One Case     AIS Closed Session BOARD LETTER   f. 3476 : Request for Closed Session:     Conference with Legal Counsel - Anticipated Litigation, pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9:Significant Exposure to Litigation (ONE CASE)     AIS Closed Session BOARD LETTER   g. Report by County Counsel on Closed Session items.   10:00 A.M. 3. INVOCATION AND PLEDGE OF ALLEGIANCE   OPEN AND CLOSE MEETING IN MEMORY OF 4. PUBLIC COMMENT:   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION 5. CONSENT CALENDAR   A. APPROVAL OF MINUTES     1. Minutes of Oct 24, 2017 9:00 AM   B. 3404 : AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS & MEASURES     Consideration of entering into Memorandum of Understanding with the California Agricultural Commissioners and Sealers Association (CACASA), in the amount of $7,502.00, for pesticide use report data entry, for July 1, 2017 to  December 31, 2017.     AIS Contract BOARD LETTER       Madera PUR MOU 2017-18 CC   C. 3419 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into Agreement with Turning Point of Central California, Inc., in an amount not to exceed $528,328.00, for the operation of Hope House, for Fiscal Year 2017-2018.     AIS Contract BOARD LETTER       Contract - Turning Point Hope house - CRM 34328 Final   D. 3478 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval to appoint Sara Bosse, Director of Public Health to the Fresno-Kings-Madera Regional Health Authority, effectively immediately for an indefinite term.     AIS Regular BOARD LETTER       2017 Certificate of Appointment and Oath of Office Sarah Bosse FKMRHA       2017 Sarah Bosse FKMRHA Certificate of Appointment and Oath of Office   E. 3483 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval to reaffirm Resolution No. 2015-101, declaring a local emergency due to the tree mortality disaster that exists in the County and throughout the State.     AIS Regular BOARD LETTER       Resolution No. 2015-101       State of California- Tree Mortality- Proclamation of a State of Emergency   F. 3473 : CHOWCHILLA WATER DISTRICT     Consideration of approval to appoint Vincent Taylor and Dan Maddalena to the Chowchilla Water District Board of Directors, for terms ending November 1, 2021.     AIS Regular BOARD LETTER       Chowchilla Water District Request for Appointment, dated 10/20/2017   G. 3396 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Consideration of approval to adopt a Resolution approving an amendment to the Planning Commission Rules of Order.     AIS Resolution BOARD LETTER       Resolution   H. 3424 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION     Consideration of approval of Grant of Easement and Agreement with the City of Madera for an easement for trail, sidewalk, public utility and other municipal services across County-owned property, Assessor's Parcel Number 013-120-011, on North Gateway Drive.     AIS Contract BOARD LETTER       Project Location       Vern McCullough Trail       City of Madera Request       11.7.17 Easement Agreement   I. 3475 : COUNTY ADMINISTRATION DEPARTMENT/RISK MANAGEMENT & LEGAL SERVICES DIVISION     Consideration of approval of the Response to the 2016-2017 Grand Jury Report entitled "Madera County Department of Corrections".     AIS Regular BOARD LETTER       11.7.17 Grand Jury Report Madera County Dept of Corrections       BOS Grand Jury Response Madera County Dept of Corrections   J. 3495 : NEW STONE WATER DISTRICT     Consideration of approval to appoint Al Lion, Jr. and Pearl Lion to the New Stone Water District Board of Directors, for a 4-year term ending January 26, 2022.     AIS Regular BOARD LETTER       NEW STONE WD LETTER OF REQUEST FOR APPOINTMENT TO VACANCIES       NEW STONE DECLARATION OF CANDIDACY   K. 3445 : PUBLIC HEALTH DEPARTMENT     Centers for Disease Control (CDC) Grant from the National Association of County and City Health Officials (NACCHO). 1.              Consideration of entering into Grant Agreement No. 2017-092914 with NACCHO, in the amount of $15,000.00, for the Local Health Department (LHD) Accreditation Support Initiative (ASI) for 2017-2018. 2.              Consideration of authorizing the Public Health Director (or Interim) to sign both the Grant Agreement No. 2017-092914 and the Certification of Non-Disbarment; as well as any subsequent documents required for acceptance of funding or execution of this agreement. 3.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-031, in the amount of $15,000.00, derived from Health-Federal Outreach - Federal Other transfer to Profession & Specialized Services, Travel & Training, and Interfund Expend - Program Indirect, for Fiscal Year 2017-2018.  4 Votes Required     AIS TOA/RUR BOARD LETTER       2017-092914 NACCHO ASI Award       Certification of Non-Disbarment       17-031 PHD NACCHO ASI Award RUR for attachment   L. 3434 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Consideration of approval of Transfer of Appropriations No. 17-33, in the amount of $70,000.00, transfer from the Fairmead Liner Improvement Fund-Cash Flow Payback to Operating Transfer Out, for Fiscal Year 2017-2018.     AIS TOA/RUR BOARD LETTER       Budget Adjustment Authorization   M. 3466 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Cash Flow Loan from DEGS Trust fund to the Flood Control Agency. 1.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-035, in the amount of $200,000, derived from DEGS Trust Fund - Release of Cash Balance transfer to Cash Flow Loan, Fiscal Year 2017-2018.  4 Votes Required 2.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-036, in the amount of $200,000.00, derived from Flood Control - Cash Flow Loan transfer to Professional & Specialized Services, for Fiscal Year 2017-2018.  4 Votes Required                  AIS TOA/RUR BOARD LETTER       Budget Adjustment Authorization-DEGS RUR       Budget Adjustment Authorization_FLOOD RUR   N. 3343 : SHERIFF-CORONER'S DEPARTMENT     Consideration of entering into an Agreement with A & R Mortuary Services, in the amounts as described within fee schedule, to provide for body transport services to the Sheriff-Coroner's Office Morgue, and authorize the Chairman to sign.     AIS Contract BOARD LETTER       A&R Mortuary Services Contract OCT2017   O. 3447 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval of Transfer of Appropriations No. 17-030, in the amount of $42,885.62, transfer from Off Highway Vehicle - Overtime and Domestic Cannabis Eradication Suppression - Overtime to Sheriff Administration - Overtime, for Fiscal Year 2017-2018.     AIS TOA/RUR BOARD LETTER       04046-04066 TOA 17-030 TO 04010 TOA NOV 2017   P. 3450 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 17-029, in the amount of $11,935.94, derived from Sheriff Emergency Operations - FEMA Reimursement to Special Departmental Expense and Contributions-Other Agencies, for Fiscal Year 2017-2018.  4 Votes Required     AIS TOA/RUR BOARD LETTER       04041 RUR 17-029 Title III Funds NOV2017   Q. 3471 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval to reaffirm Resolution No. 2015-087, proclaiming a local emergency created by the severe drought conditions that exist in the County and throughout the State.     AIS Regular BOARD LETTER       Drought Resolution No. 2015-087   R. 3417 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval of Transfer of Appropriations No. 17-026, in the amount of $10,500.00, transfer from Sheriff Emergency Planning - Special Departmental Expense to Equipment/Furniture > $5,000, for Fiscal Year 2017-18.     AIS TOA/RUR BOARD LETTER       TOA $10,500 Thermal Camera OCT 2017   S. 3439 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 8, NORTH FORK/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Consideration of approval of Transfer of Appropriations No. 17-34, in the amount of $16,000.00, transfer from Maintenance District No. 8 North Fork - Appropriations for Contingency to Opt Trans Out Debt Service Fund, for Fiscal Year 2017-2018.  4 Votes Required     AIS TOA/RUR BOARD LETTER       17-034 MD 8 TOA for attachment   T. 3461 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT 10, MADERA RANCHOS/PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS     Improvements on Blanca Ave and Verde Ave in MD-10, Madera Ranchos. 1.              Consideration of entering into an Agreement with Intermountain Slurry Seal, Inc., in the Amount of $71,396.17, for Road Resurfacing on Blanca Ave and Verde Ave. 2.              Consideration of approval to authorize the Public Works Director or Designee to issue the Notice to Proceed. 3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the contract award amount per established County Policy. 4.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with public contract code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Contract   U. 3462 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 10, MADERA RANCHOS/PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS     Construction Improvements on Road 37 from Avenue 15 to Avenue 16. 1.              Consideration of entering into an Agreement with Agee Construction Corporation, in the amount of $30,094.30, for construction improvements on Road 37 from Avenue 15 to Avenue 16. 2.              Consideration of approval to authorize the Public Works Director or Designee to issue the Notice to Proceed. 3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the contract award amount per established County Policy. 4.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with public contract code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       CONTRACT   V. 3463 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 10, MADERA RANCHOS/PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Road Improvements in MD-10 Madera Ranchos. 1.              Consideration of entering into an Agreement with Talley Oil, Inc., in the amount of $83,736.84, for construction improvements in Maintenance District No. 10 Madera Ranchos. 2.              Consideration of approval to authorize the Public Works Director or Designee to issue the Notice to Proceed. 3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the contract award amount per established County Policy. 4.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with public contract code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       CONTRACT   W. 3441 : BOARD OF DIRECTORS SPECIAL DISTRICTS/SERVICE AREA NO. 16, SUMNER HILL/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Consideration of approval of Transfer of Appropriations No. 17-032, in the amount of $10,000.00, transfer from Appropriations for Contingency to Professional & Specialized Services, for Fiscal Year 2017-2018.  4 Votes Required     AIS TOA/RUR BOARD LETTER       Budget Adjustment Authorization   X. 3465 : BOARD OF DIRECTORS GROUNDWATER SUSTAINABILITY AGENCY/WATER AND NATURAL RESOURCES DEPARTMENT     Consideration to adopt a Resolution to amend the Boundaries of the Madera County Chowchilla Subbasin Groundwater Sustainability Agency.     AIS Resolution BOARD LETTER       GSA Boundary Resolution       GSA_417_chow_ExhibitsA       GSA_417_chow_ExhibitsC       MCC NO. 10863-C-2017   10:00 A.M. HEARINGS 6. PUBLIC HEARINGS:   a. 2869 : ANIMAL SERVICES DEPARTMENT     Hearing to consider adoption of an Ordinance amending Chapter 6.04 of Title 6 of the Madera County Code pertaining to Animal Services fees and consideration to adopt a Resolution modifying the Animal Services Fee schedule.     AIS Ordinance BOARD LETTER       Animal Services Fee Ordinance       Animal Services Fee Resolution   b. 3458 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Hearing to consider denial of an appeal of the Planning Commission's decision to approve the application of AT&T Mobility c/o Complete Wireless Consulting, Inc. for a Conditional Use Permit (CUP #2017-011) to allow a new 104’ tall monopole and associated equipment to bring internet access as well as improved telecommunications services to nearby residents, businesses, farms, and travelers.  The property is owned by Roque Property, LLC and is located on the south side of Island Drive, approximately 0.90 mile northeast of its intersection with Highway 145 (17650 Island Drive), Madera.  The property is zoned ARE-20/MHA (Agricultural, Rural, Exclusive-20 Acre/Manufactured Housing Architectural Review Overlayed) District.  Size:  5.33 Acres.  APN:  035-010-019.  A draft Mitigated Negative Declaration (MND #2017-20) has been prepared concerning the proposed project in compliance with provisions of the California Environmental Quality Act (CEQA) and is available together with the Initial Study at the Madera County Community and Economic Development, Planning Division.     AIS Resolution BOARD LETTER       Board Letter Exhibits       Appeal Request Letter & Receipt       Denial Resolution CUP#2017-011 (Signed)       Shows - Letter of Support to deny appeal, dated 11-01-17       Roque - Letter of Support to deny appeal, dated 11-01-17   c. 3431 : COUNTY-CLERK RECORDER/DIVISION OF ELECTIONS AND CLERK OF THE BOARD OF SUPERVISORS     Hearing to consider adoption of an Ordinance adding a section to Title 2.09 to enact electronic filing of campaign documents and Statement of Economic Interest Forms (SEI)-Form 700 with an opt-in program. 1.              Candidates and committees have the option of filing electronically or by paper with a mandate for electronic filing by January 1, 2018; 2.              Conflict of Economic Interest Statements (SEI) 700 form filers have the option of filing electronically or by paper with a mandate for electronic filing by January 1, 2020.     AIS Ordinance BOARD LETTER       Ordinance re Electronic Filing of Campaign Disclosure Statements 7. REGULAR SESSION:   a. 3451 : SHERIFF-CORONER'S DEPARTMENT     Discussion and consideration of approval to hire Ryan Videgain at the "E" Step, Deputy Sheriff II/Intermediate effective December 1, 2017.     AIS HR/Personnel BOARD LETTER   b. 3438 : SOCIAL SERVICES DEPARTMENT     Presentation of Proclamation naming November 2017 as "National Adoption Month".     AIS Regular BOARD LETTER       Proclamation- National Adoption Month 2017   c. 3491 : BOARD OF SUPERVISORS DEPARTMENT     Discussion and consideration of approval to set the salary step placement of Madera County’s Veterans Service Officer.     AIS HR/Personnel BOARD LETTER   d. 3457 : COUNTY ADMINISTRATION DEPARTMENT     Health & Social Services Office Complex. 1.              Presentation of Schematic Design documents for the Health & Social Services Office Facility Complex.               2.              Discussion and consideration of approval of a Resolution, approving the execution of property purchase Agreements related to the construction and leasing of County buildings for the Public Health and Social Services Departments. 3.              Discussion and consideration of approval of a Resolution, approving the execution of a City of Madera Agreement for Outside City Limits Water and Sewer Connections, Site Work Advance Agreement, Agreement for Liquidated Damages, a Purchase Option Addendum, and Leases related to the construction and leasing of County buildings for the Public Health and Social Services Departments.               4.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 17-038, in the amount of $100,000.00, derived from Miscellaneous Revenue, to be appropriated to Health & Social Services Project - Buildings & Improvements. 4 Votes Required 5.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 17-040, in the amount of $6,000,000.00, derived from Health Realignment Funds, to be appropriated to Operating Transfers Out - Capital Project. 4 Votes Required 6.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 17-041, in the amount of $6,000,000.00, derived from Health Realignment Funds, to be appropriated to Health & Social Services Project - Buildings & Improvements. 4 Votes Required     AIS Contract BOARD LETTER       17-038 HSS Partial Project Management RUR for attachment       Resolution RE Leases, City Agreement, Etc.       Resolution RE Purchase Agreements       City of Madera Agreement       17-040 Health Department - Bldg Project RUR for attachment       17-041 HSS Building Project RUR for attachment       Purchase Option Addendum       Agreement Re Liquidated Damages - Bldg A       Agreement Re Liquidated Damages - Bldg B       Agreement Re Liquidated Damages - Bldg C       Agreement Re Liquidated Damages - Bldg D       Site Work Advance Agreement - Bldg B       Site Work Advance Agreement - Bldg C       Site Work Advance Agreement - Bldg D       Lease - Building A       Lease - Building B       Lease - Building C       Purchase Agreement - Bldg A       Purchase Agreement - Bldg B.       Purchase Agreement - Bldg C       Lease - Building D       Purchase Agreement - Bldg D   e. 3449 : OFFICE OF INFORMATION TECHNOLOGY     Discussion and consideration of entering into an Agreement with Adaptive Integration, Inc., in the amount of $483,300.00, for the purchase of audio visual multimedia and room control systems equipment, professional services, and five year parts and labor warranty as part of the Board of Supervisors Chamber’s Audio Visual Modernization project.     AIS Contract BOARD LETTER       AdaptiveIntegrationContract   f. 3454 : WATER AND NATURAL RESOURCES DEPARTMENT     Temperance Flat Reservoir Project. 1.              Discussion and direction regarding Memorandum of Understanding for coordination, cooperation, and cost sharing on pre-construction activities related to the Temperance Flat Reservoir Project. 2.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-039, in the amount of $100,000.00, derived from General Fund - Appropriations for Contingencies to Water & Natural Resources Department - Contributions to Other Agencies, for Fiscal Year 2017-2018.  4 Votes Required     AIS Resolution BOARD LETTER       Resolution Sample -Temperance Flat MOU       Temperance Flat MOU - Scope of Work_2017       Temprance+jpg       17-039 WR Temperance Flat TOA for attachment   g. 3456 : WATER AND NATURAL RESOURCES DEPARTMENT     Introduction of an Ordinance amending Chapters 13.101 and 13.28 of Title 13 of Madera County Code pertaining to the installation of water flow meters and water level meters regulations and adoption of a Resolution adopting the revised fees for the water flow meter permit;  Waive the Reading and Set the Public Hearing for November 21, 2017 at 10:00 A.M.     AIS Ordinance BOARD LETTER       Meters Presentation 11.07.2017       Exhibit Ordinance       Ordinance Exhibit B       Ordinance Exhibit A       Track Changes Exhibits A and B       Resolution -Fees Flow Meter Permit 8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 9. SUPERVISORS AND STAFF REPORTS   CLOSED SESSION: CONTINUE FROM 9:00 A.M. SESSION 10. ADJOURNMENT