AGENDA of Board of Directors for Regular Board Meeting

Wednesday, October 31, 2018 

Location:  MPUD – Fire House
5273 Highway 49 North, Mariposa

Candy O’Donel-Browne, Chair, Linda Pribyl, R.N. Secretary-Treasurer,
Philip H. De Bry, D.D.S., Joseph E.C. Rogers, M.D. and Sally Abbott Uribe, Directors

Mission – To excel in the provision of quality health care services
Vision – To be the organization of choice for community health care

Closed Session 1:00 p.m.

Regular Board Meeting 2:00 p.m.

 

1.            Call to order and roll call

2.            Open Session:  disclosure regarding Closed Session items pursuant to Government Code §54957.7

3.            CLOSED SESSION

A.     Medical Staff monthly report to the board, Aimee Carey, Medical Staff Coordinator

B.     Medical Staff report to the board by attending providers

C.     Medical Staff Privileges (Health & Safety Code §32155)

On recommendation from the Medical Executive Committee, the following were granted appointment privileges:

Parimjit Panesar, M.D., IM/Hospitalist to Provisional Staff

On recommendation from the Medical Executive Committee, the following were granted re-appointment privileges:

Roger Gallant, M.D., Emergency Medicine, to Associate Staff

Khan Nguyen, M.D., Teleneurology to Consulting Staff

D.    Public Employee Evaluation (Government Code §54957(b)(2))

Title:  Chief Executive Officer

4.            RECONVENE PUBLIC SESSION

Disclosure on reportable action taken during closed session

5.            2:00 p.m. Call to Order Regular Scheduled Board Meeting

A.     Welcome to our guests—guests may voluntarily sign in if they wish to have their name spelled correctly in the minutes of this organization.

B.     Employee of the month for November, Denise Beaulieu, CNA, Ward Clerk, Acute Nursing

C.     Sierra Medical Services Alliance/RIGGS, helicopter service, Steve Crabtree, Program Director, progress report

D.    AirMethods, Heather Geske, Area Manager, Northern CA

6.            Education

Priscilla Morales, RN, BSN, PHN, Infection Prevention & Environmental Services

7.            Public Comments

Persons wishing to speak on any subject not on the agenda may do so at this time.  This legislative body cannot act on or discuss an item that is not on the agenda according to Government Code §54954.2(3).  Persons wishing to comment on an agenda item are invited to do so when the Board considers that item and the Chair calls for comments.  Thank you for your participation.

8.            CONSENT AGENDA

NOTE:  The Consent Agenda consists of items that are generally viewed as non-controversial and routine by JCFHD.  If the Board wishes to discuss an item, it will be removed from the Consent Agenda.  Consent Agenda items are generally approved in one single motion.  This is the appropriate time for the public to advise the Chair of any comments to the Consent Agenda, or to request that the Board consider removing an item from the Consent Agenda.

A.     Approve minutes of the Board meeting of September 26, 2018

B.     Approve minutes of the Policies & Procedures and Bylaws committee of October 17, 2018

C.     Approve minutes of the Finance Board meeting of October 24, 2018

9.            DISCUSSION/ACTION ITEMS

A.     Resolution 9-18 changing the date of the November Finance and Regular meeting as well as the December Regular meeting.  Both months and both meetings are combined on one day to Wednesday, December 19, 2018

B.     Upon recommendation from Policies & Procedures and Bylaws committee – the following were recommended to be affirmed and/or adopted:

Ø  Affirmation of Clinics P&P

·         602 – “Controlled Substances Prescriptions, Controlled Substance Acknowledgment, Pain Assessment”

Ø  Affirmation of District Wide Nursing P&P

·         “Foley Catheter Insertion and Removal Guidelines”

Ø  Adoption of Human Resources P&P

·         HR 3.12 “Salaried Employees” 

Ø  Affirmation of Laboratory P&Ps

·         Blood Bank “Blood Bank Transfusion Protocols”

·         Blood Bank “Refrigerator Malfunction”

·         Chemistry “Roche OPTI CCA Arterial Blood Gas”

·         Hematology “Critical Values Hematology”

·         Microbiology “Manual Blood Culture (BACTEC 9050 down)”

·         Microbiology “QC Gram Stain”

·         Miscellaneous “AimTab Ketone Tablets”

·         Miscellaneous “Critical Result Procedure and Values”

·         Miscellaneous “EBA200 S Centrifuge”

·         Miscellaneous “Instrument Down”

·         Proficiency Testing “Proficiency Testing Reports”

·         Serology “QuickVue + Pregnancy Test”

·         Serology “TOX/See Drug Screen Controls (Bio Rad)”

·         Urinalysis “Urine Drug Screen Protocol”

Ø  Adoption of Nutrition & Food Services P&P manual

·         Manual purchased through Med-Pass, effective February 2018

Ø  Adoption of SNF P&Ps

·         BC-SNF-01 “Emergency Disaster MARS & Documentation”

·         SNF-01 “Bed Hold”

·         SNF-03 “Physician Orders for Life-Sustaining Treatment”

·         SNF-04 “Refusal of Treatment”

·         SNF-05 “Storage”

·         SNF-06 “Theft & Loss”

·         SNF-07 “Extreme Heat”

·         SNF-08 “Ambient Temperature”

·         SNF-09 “Resident Funds”

Ø  Affirmation of SNF Pharmacy P&P manual

·         Manual provided by PharMerica, effective June 30, 2018

C.     Contracts and Agreements — review and accept operating agreements, costs and terms on attached spreadsheet

D.    Construction update

10.            WRITTEN/VERBAL REPORTS

A.     Chief Executive Officer (CEO), Matthew Matthiessen, no report at posting time

B.     Chief Nursing Officer (CNO), Kristen Clayton, RN, report attached

C.     Chief Human Resources Officer (CHRO), Martha Robichaux, no report at posting time

D.    Information Technology (IT), Ginger Clark, RN, Informatics, IT Manager, reports attached

E.     Employees Association, (EA), Ginger Clark, Interim Secretary, report attached

F.      JCFH Volunteers, Phyllis Linnebur, report attached

11.            AGENDA ITEMS FOR FUTURE MEETINGS

Ø  New Hospital Reports

ü  Construction updates & discussions

ü  G.L. Hicks Financial, LLC proposal

Ø  Compliance Plan education, Director Uribe

Ø  Brown Act “reference sheet”

12.            INFORMATIONAL ITEM(S)

Calendar – November & December meeting dates and/or rescheduling 

13.            PUBLIC COMMENTS

Persons wishing to speak on any subject not on the agenda may do so at this time.  This legislative body cannot act on or discuss an item that is not on the agenda according to Government Code §54954.2(3).  Persons wishing to comment on an agenda item are invited to do so when the Board considers that item and the Chair calls for comments.  Thank you for your participation.

14.            ADJOURNMENT

In memory of Marjorie Carter (previous long-time employee & Hospice), Raymond Cox (Hospice), Jean Dewey, Kenneth Favaretto (SNF Resident & Hospice), Bruno Goulet (Hospice), Thomas Hibpshman (employee’s husband), Patricia McQuillen (employees mother), Tommy Rose (Hospice), Barbara Saye, Jonah Thomas, Morris Thompson (Hospice), Clarence Turner (Hospice), Norman Wearin (Hospice), Albert Williams (employee’s father & father-in-law)

In celebration of the birth of baby:

ü  Kimber Ray to Jessica (employee) & Christopher Miller

Regular Meetings convene at 2:00 p.m. on the last Wednesday of each month, unless otherwise resolved at a prior meeting.  Citizens wishing to schedule matters for Board consideration must contact the Clerk of the board in writing stating the action requested.  Appropriate requests will be scheduled before the Board as time allows.  Deadline for submission of written materials is seven days in advance of meeting.  An original and five copies of all supporting materials must be submitted.

Public Presentations: The law provides the opportunity for the public to be heard on any item within the subject matter jurisdiction of the Board, before or during the consideration of that item by the Board.  For all items, including items not on the agenda, the public presentation time at the start of each meeting is appropriate.  The Chair may set time limits as appropriate to manage the Agenda.  State law does not allow action to be taken on any item not on the Agenda.  MPUD – Fire House is handicapped accessible.

This agenda shall be made available upon request in alternative formats to persons with a disability, in compliance with the Americans with Disabilities Act of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (California Government Code §54954.2).  Persons requesting special accommodations to participate in a District meeting, please contact the Board Clerk at 209-966-3631, x-9, during regular business hours, at least 48 hours prior to the time of the meeting.

Pursuant to the Brown Act as codified in Government Code §54957.5, any documents pertaining to a non-closed agenda item distributed to a majority of the Board of Directors in less than 72 hours before a Board meeting shall be available for public inspection.  Said documents shall be available for inspection at the John C. Fremont Healthcare District Administrative Office located at 5189 Hospital Road, Mariposa, California, Monday through Friday, except Holidays, between the hours of 9:00 a.m. and 12:00 p.m.