Madera County Board of Supervisors Regular Meeting Agenda for February 7, 2017 – Agenda Items Include Special Election Hearing

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Last Updated: Sunday, 05 February 2017 05:22

Published: Sunday, 05 February 2017 05:20

Madera County Board of Supervisors Regular Meeting Agenda  2/7/2017 9:00 AM   Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 2. CLOSED SESSION:   a. 2581 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 2577 : Request for Closed Session:     Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9(d)(1); CA Department of Transportation v. Madera County, et al., Madera County Superior Court Case No. MCV062237, existing settlement agreement implementation.     AIS Closed Session BOARD LETTER   c. 2556 : Request for Closed Session:     Real Property Negotiator, pursuant to Government Code Section 54956.8, Agency Negotiator Eric Fleming, County Administrative Officer; Under Negotiation: Price, terms, and conditions of sale, exchange, or lease; Assessor's Parcel Number 040-071-001     AIS Closed Session BOARD LETTER   d. 2557 : Request for Closed Session:     Real Property Negotiator, pursuant to Government Code Section 54956.8, Agency Negotiator Eric Fleming, County Administrative Officer; Under Negotiation: Price, terms, and conditions of sale, exchange, or lease; Assessor's Parcel Number 024-141-005     AIS Closed Session BOARD LETTER   e. 2584 : Request for Closed Session:     Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title of Position:  Director of Community and Economic Development     AIS Closed Session BOARD LETTER   f. 2585 : Request for Closed Session:     Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title of Position:  Director of Public Works     AIS Closed Session BOARD LETTER   g. 2586 : Request for Closed Session:     Public Employee Performance Evaluation, pursuant to Government Code Section 54957, Title of Position:  Director of Water and Natural Resources     AIS Closed Session BOARD LETTER   h. 2579 : Request for Closed Session:     Public Employee Appointment, pursuant to Government Code Section 54957, Title of Position:  Veterans Service Officer     AIS Closed Session BOARD LETTER   i. Report by County Counsel on Closed Session items.   10:00 A.M. 3. INVOCATION AND PLEDGE OF ALLEGIANCE   OPEN AND CLOSE MEETING IN MEMORY 4. PUBLIC COMMENT:   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION 5. CONSENT CALENDAR   A. APPROVAL OF MINUTES     1. Minutes of Jan 24, 2017 9:00 AM   B. 2551 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into an Amendment to MCC No. 10570-C-2016, in an amount not to exceed $675,000.00, with Kings View for Mental Health Services Act (MHSA) and Prevention and Early Intervention (PEI) Mental Health WRAP Services, for Fiscal Years 2015-2016 through 2018-2019.     AIS Contract BOARD LETTER       Amendment #1 Kings View - MHSA Prevention & Early Intervention - signed by KV       Scope of Work       Program Budget Sheet- Final       WRAP Budget Justification Final   C. 2564 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into an Agreement with Herbert Cruz, MD, for psychiatrist services, to begin October 1, 2016 and expire June 30, 2017.     AIS Contract BOARD LETTER       contract- dr cruz - signed       Dr. Cruz Scope of Work   D. 2575 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 5     Consideration of approval to re-appoint Lee Smith as the Environmental Primary Member for Madera County on the San Joaquin Valley Air Pollution Control District Citizens Advisory Council for a term ending January 31, 2020.     AIS Regular BOARD LETTER       12 21 16 NOTICE APPT ENVIRONMENTAL PRIMARY MEMBER       RESOLUTION 08 12 09 ESTABLISH CAC   E. 2545 : CORRECTIONS DEPARTMENT     Consideration of entering into an Agreement with California Department of State Hospitals to provide competency treatment for jail inmates found by the Courts to be incompetent to stand trial.     AIS Contract BOARD LETTER       Exhibit A to Restoration of Competency Services to Patient Inmates (00484108x7AD00)       Restoration of Competency Services to Patient Inmates (00484278x7AD00)   F. 2554 : COUNTY OF ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Consideration of approval to adopt the Sideletters of Agreement with the Clerical/Technical, Deputy Probation Officer, Peace Officer, Peace Officer Management, Post Graduate Licensed Professional, Probation Administrators and Probation Management Bargaining Units, reporting of longevity pay and special compensation.     AIS HR/Personnel BOARD LETTER       Clerical-Technical Units       Deputy Probation Officer Unit       Peace Officer Unit       Peace Officer Management Unit       Post Graduate Licensed Professional Unit       Probation Administrators Unit       Probation Management Unit   G. 2576 : FISH AND GAME FINE COMMITTEE, MADERA COUNTY     Consideration of approval for funding in the amount of $298.00 for Project No. 245 - Hensley Lake Upland Habitat Enhancement.     AIS Regular BOARD LETTER       F&G FINE CMTE FUNDING RECOMMENDATION PROJECT NO 245   H. 2562 : INFORMATION TECHNOLOGY DEPARTMENT     Core Business Interiors. 1.              Consideration of entering into a Lease-Purchase Agreement and Escrow Agreement with Government Capital Corporation for the lease of cubicle furniture and related equipment. 2.              Consideration of approval of a Resolution approving the California Municipal Lease-Purchase Agreement No. 7662 and Escrow Agreement with Government Capital Corporation for the purpose of financing "Workstations and Related Equipment", and authorizing the Chairman to sign the Agreement and other necessary documents as may be required for this transaction.     AIS Contract BOARD LETTER       LegalOpinion       Resolution       CaliforniaMunicipalLeasePurchaseAgreement       EscrowAgreement       7230-Madera IT CoreBusiness   I. 2542 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Consideration of approval of a Resolution approving a funding agreement with the California Department of Forestry and Fire Protection dated December 15, 2016, and authorizing the Public Works Director, or his designee, signing authority for the SRA Fire Prevention Fund Grant for Tree Mortality Removal.     AIS Resolution BOARD LETTER       Resolution   J. 2491 : SHERIFF- CORONER'S DEPARTMENT     Consideration of approval of Transfer of Appropriations No. 16-163, in the amount $23,000.00, from Sheriff-State Homeland Security Grant Program (SHSGP) 2015 - EQPT<FA LIMIT to EQPT/FURNITURE>$5,000, for Fiscal Year 2016-2017.     AIS TOA/RUR BOARD LETTER       04032 TOA SHSGP DEC2016   K. 2563 : SOCIAL SERVICES DEPARTMENT     Consideration of entering into an Agreement with Reading and Beyond to utilize Federal fund allocations, plus third party match funds committed by Reading and Beyond to provide Cal Fresh Employment and Training (E&T).     AIS Contract BOARD LETTER       CalFresh SNAP E&T Reading and Beyond   L. 2553 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT 1, HIDDEN LAKES/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Consideration of entering into Amendment to MCC No. 10364A-C-2016 with AECOM, to amend the "Term" and "Scope of Services and Fee for Services", for planning and design of surface water treatment plant improvements for MD-1, Hidden Lakes.     AIS Contract BOARD LETTER       Amendment No 2   10:00 A.M. HEARINGS 6. PUBLIC HEARINGS:   a. 2565 : COUNTY ADMINISTRATION DEPARTMENT     Hearing to consider the approval of the following Resolutions for the Formation of County of Madera Community Facilities District 2017-1; Determine Necessity to Incur Bonded Indebtedness and other debt; call a Special Election and Declare the results of the special election and direct recording of notice of special tax lien and Waive the First Reading of an Ordinance levying special taxes within County of Madera Community Facilities District No. 2017-1 and Set the Second Hearing for February 21, 2017. 1.              Discussion and consideration of approval of a Resolution Approving the Formation of County of Madera Community Facilities District No. 2017-1 (Tesoro Viejo). 2.              Discussion and consideration of approval of a Resolution Determining Necessity to Incur Bonded Indebtedness and Other Debt. 3.              Discussion and consideration of approval of a Resolution Calling a Special Election.               a.  Conduct Special Election. 4.              Discussion and consideration of approval of a Resolution Declaring Results of Special Election and Directing Recording of Notice of Special Tax Lien. 5.              Hearing to introduce an Ordinance levying special taxes within County of Madera Community Facilities District No. 2017-1; Waive the Reading and Set the Second Hearing for February 21, 2017.     AIS Resolution BOARD LETTER       Resolution Approving Formation of CFD 2017-1 Tesoro Viejo       EXHIBITS TO RESOLUTION APPROVING FORMATION OF CFD NO 2017-1       Resolution Determining Necessity to Incur Bonded Indebtedness       Resolution Calling Special Election       EXHIBIT A TO RESOLUTION CALLING A SPECIAL ELECTION       Resolution Declaring Results of Special Election       EXHIBIT A TO RESOLUTION DECLARING RESULTS OF SPECIAL ELECTION       Ordinance Levying Special Taxes re Tesoro Viejo CFD 7. REGULAR SESSION:   a. 2548 : ANIMAL SERVICES DEPARTMENT     Presentation and discussion by the Friends of Madera Animal Shelter (FMAS) on the activities and accomplishments at the Madera County Animal Shelter.     AIS Regular BOARD LETTER   b. 2568 : SHERIFF-CORONER'S DEPARTMENT     Discussion and consideration of entering into an Agreement with Foster/Morrison Consulting Company, in an amount not to exceed $108,665.00, for a Madera County Local Hazard Mitigation (LHMP) Update.     AIS Contract BOARD LETTER       Professional Services Agreement for RFP No. 16-422 (00482867x7AD00)   c. 2515 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     2017 Holiday Sideletter of Agreement - Various Units. 1.              Discussion and consideration to adopt the Sideletters of Agreement with the Clerical, Communications Dispatcher, Correctional Officer, Deputy Probation Officer, Mid-Management, Peace Officer, Peace Officer Management, Post Graduate Licensed Professional, Probation Administrators, Probation Management, Professional, Service, and Technical Units regarding a proposed one-time amendment to the observed 2017 holiday schedule for the month of December. 2.              Discussion and consideration to extend the terms of the Sideletters of Agreement in Recommended Action #1 to current, eligible unrepresented employees, including appointed Department Heads.     AIS HR/Personnel BOARD LETTER       2017 Holiday Schedule Sideletter - Clerical-Technical Units       2017 Holiday Schedule Sideletter - Communications Dispatcher Unit       2017 Holiday Schedule Sideletter - Correctional Officer Unit       2017 Holiday Schedule Sideletter - Deputy Probation Officer       2017 Holiday Schedule Sideletter - Mid-Management Unit       2017 Holiday Schedule Sideletter - Peace Officer Unit       2017 Holiday Schedule Sideletter - Peace Officer Management Unit       2017 Holiday Schedule Sideletter - PGLP Unit       2017 Holiday Schedule Sideletter - Probation Administrators Unit       2017 Holiday Schedule Sideletter - Probation Management Unit       2017 Holiday Schedule Sideletter - Professional Unit       2017 Holiday Schedule Sideletter - Service Unit   d. 2555 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION AND ASSESSOR'S DEPARTMENT     Discussion and consideration of approval to amend the Classification Plan by adding the classes of Chief of Assessment Services and Senior Cadastral Drafting Technician, and direction to: 1.              Set the salary ranges for each class as follows: a.              Chief of Assessment Services:  Range 292 (MB2 1115), $5,392 - $6,554 per month ($64,705 - $78,649 annually). b.              Senior Cadastral Drafting Technician:  Range 242 (TB2 1214), $4,160 - $5,057 per month ($49,924 - $60,683 annually). 2.              Designate the Chief of Assessment Services class as overtime exempt, and the Senior Cadastral Drafting Technician class as overtime eligible, pursuant to the Fair Labor Standards Act. 3.              Allocate the Chief of Assessment Services class to the Mid-Management Unit, and the Senior Cadastral Drafting Technician class to the Technical Unit, for bargaining purposes.  4.              Amend the Classification Plan by eliminating the classes of Assessment Office Manager and Supervising Cadastral Drafting Technician. 5.              Reclassify and reallocate the following employee from the position of Supervising Drafting Cadastral Technician to the position of Chief of Assessment Services: Bonnie Hendrickson. 6.              Direct the Human Resources/Operations Division of County Administration to amend the Position Allocation within the Assessor's Office (Org Key #00400) as follows, effective February 1, 2017: a.              Eliminate 1.0 FTE allocated to the class of Assessment Office Manager. b.              Eliminate 1.0 FTE allocated to the class of Supervising Cadastral Drafting Technician. c.              Add 1.0 FTE and allocate it to the class of Chief of Assessment Services. d.              Reduce the 2.0 FTEs allocated to the class series of Cadastral Drafting Technician I/II by one (1) position to reflect 1.0 FTE. e.              Add 1.0 FTE and allocate it to the class of Senior Cadastral Drafting Technician.     AIS HR/Personnel BOARD LETTER       Chief of Assessment Services - 01.17       Senior Cadastral Drafting Technician - 01.17   e. 2535 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION AND DEPARTMENT OF SOCIAL SERVICES     DSS Lease - Employment Services. 1.              Discussion and consideration of entering into an Agreement with Madera County Workforce Investment Corporation for lease of Real Property at 2037 W. Cleveland Avenue, for the Department of Social Services, for a lease term expiring February 28, 2020. 2.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 16-177, in the amount of $120,492.56, derived from Social Services Administration - Federal CalWORKs Admin and Social Services Administration - State CalWORKs Admin, to be appropriated to Social Services Administration - Office Expense and Rents & Leases. 4 Votes Required     AIS Contract BOARD LETTER       16-177 Social Services CalWORKs Admin RUR for attachment       DSS Letter (2)       2.7.17 Lease Agreement   f. 2552 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION AND DEPARTMENT OF CORRECTIONS     County Jail - HVAC System. 1.              Discussion and consideration of entering into an Agreement with Kitchell CEM, Inc., in the amount of $351,360.00, for design services regarding upgrades to the County Jail's Central Plant, and replacement of various HVAC systems and equipment. 2.              Discussion and consideration of approval of Transfer of Appropriations No. 16-180, in the amount of $445,360.00, transfer from Prov/Contingency - Appropriations for Contingency to General Fund - Cash Flow Loan. 4 Votes Required. 3.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No.16-181, in the amount of $445,360.00, derived from General Fund - Cash Flow Loan, to be appropriated to Jail Central Plant - Building & Improvements. 4 Votes Required. 4.              Discussion and consideration of approval to authorize staff to release a Request for Proposals for construction services following completion of the design to upgrade the Central Plant.     AIS Contract BOARD LETTER       2.7.17 Kitchell Contract       Madera Jail HVAC Assessement_012617       16-180 Jail HVAC Contingencies TOA for attachment       16-181 Jail HVAC Central Plant RUR for attachment   g. 2519 : SOCIAL SERVICES DEPARTMENT     Continuum of Care Reform (CCR). 1.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 16-178, in the amount of $46,488.45, derived from Social Services - Federal, Social Services - State and Operating Transfer In to Permanent Salaries and Retirement, for Fiscal Year 2016-2017, for the implementation of the Continuum of Care Reform (CCR). 4 Votes Required 2.              Discussion and consideration of approval to amend the Department of Social Services Position Allocation by adding three (3) FTE positions to the allocation: ETW I/II/III or EW I/II/III or VT or VA from one hundred forty one (141) to one hundred forty four (144) positions.     AIS TOA/RUR BOARD LETTER       16-178 - Social Services RUR for attachment 8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 9. SUPERVISORS AND STAFF REPORTS   CLOSED SESSION: CONTINUE FROM 9:00 A.M. SESSION   1:30 P.M. IHSS 10. ADJOURNMENT