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Madera County Board of Supervisors Meeting Agenda for Tuesday, June 13, 2017
Regular Meeting
6/13/2017 9:00 AM 
 Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637
 madera county logo
Downloads:
 Agenda  Agenda Packet 


  CALL TO ORDER
    Roll Call
1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))
  THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED
2. CLOSED SESSION:
  a. 2933 : Request for Closed Session:
    Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units
    document AIS Closed Session BOARD LETTER
  b. 2962 : Request for Closed Session:
    Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1), CertainTeed Corporation vs. County of Madera (MCV 071537)
    document AIS Closed Session BOARD LETTER
  c. 2971 : Request for Closed Session:
    Public Employee Appointment/Employment, pursuant to Government Code Section 54957,Title of Position: Director of Public Health
    document AIS Closed Session BOARD LETTER
  d. Report by County Counsel on Closed Session items.
  10:00 A.M.
3. INVOCATION AND PLEDGE OF ALLEGIANCE
  OPEN AND CLOSE MEETING IN MEMORY OF
4. PUBLIC COMMENT:
  ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION
5. CONSENT CALENDAR
  A. APPROVAL OF MINUTES
    1. Minutes of Jun 6, 2017 9:00 AM
  B. 2906 : AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS AND MEASURES
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-250, in the amount of $96,145.00, derived from Ag Commissioner - Mill Assessment (CDPR) PUE and Unclaimed Gas Tax (CDFA) to Equipment/Furniture>5,000 and Special Departmental Expense, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      RUR Mill and Unclaimed Gas Tax revised
  C. 2854 : BOARD OF SUPERVISORS DEPARTMENT
    Consideration of approval to reaffirm Resolution No. 2015-101, declaring a local emergency due to the tree mortality disaster that exists in the County and throughout the State.
    document AIS Regular BOARD LETTER
      Resolution No. 2015-101
      State of California- Tree Mortality- Proclamation of a State of Emergency
  D. 2972 : CLERK OF THE BOARD OF SUPERVISORS DEPARTMENT
    Consideration of approval to direct the Clerk of the Board to bring forward a Resolution to adopt the revised Local Rules of Procedure of the Assessment Appeals Board.
    document AIS Regular BOARD LETTER
      Ordinance No. 538A, 12-20-2016
      BOE Approved - Assessment Appeal Application - updated May 2017
      Proposed update to the 2008 Local Rules of the Assessment Appeals Board - Redlined
  E. 2920 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/ENVIRONMENTAL HEALTH DIVISION
    Consideration of approval of an Agreement with the California State University Fresno, Health Science Department, for Health Science Student Internship and authorize the Environmental Health Deputy Director to sign the Internship Agreement.
    document AIS Contract BOARD LETTER
      Internship Agreement 2017
      Certificate of Liabillity
  F. 2945 : COUNTY ADMINISTRATION DEPARTMENT
    Consideration of approval for the Madera County Brand Guide.
    document AIS Regular BOARD LETTER
      MC_11465_Brand_Standards_R6
  G. 2941 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION
    Consideration of approval of a Resolution to Accept Work and Authorize the filing of Notice of Completion for Madera County Contract No. 10755-C-2016 with Divcon Inc., for the construction of the Madera County Probation Department Juvenile Services Boot Camp Remodel project.
    document AIS Resolution BOARD LETTER
      6.13.17 Resolution_NOC
      6.6.17 NOC_unsigned
      6.13.17 COSC
  H. 2943 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-254, in the amount of $15,000.00, derived from additional revenues from subvented departments and Special Districts, to be appropriated to Grounds Maintenance - MTCE Equipment.  4 Votes Required.
    document AIS TOA/RUR BOARD LETTER
      16-254 6 13 17 Grounds Maintenance RUR for attachment
  I. 2938 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
    Consideration and approval to adopt the Salary Resolution and Fringe Benefit Schedules for the Elected, Classified and Unclassified Service.
    document AIS Resolution BOARD LETTER
      Salary Resolution 6.13.2017
      Salary Schedule 6.13.2017
  J. 2939 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
    Consideration of approval of a Resolution adopting the Schedule of Position Allocations.
    document AIS Resolution BOARD LETTER
      Position Allocation Resolution 6.27.2017
      Schedule of Position Allocations 6.13.17 FINAL
  K. 2959 : COUNTY ADMINISTRATION DEPARTMENT/RISK MANAGEMENT & LEGAL SERVICES DIVISION
    Consideration of approval of the Response to the 2016-17 Grand Jury Report entitled "Madera County Public Guardian/Conservator/Public Administrator."
    document AIS Regular BOARD LETTER
      6.13.17 Grand Jury Response Public Guardian - Attachment 1
      BOS Grand Jury Response Public Guardian
  L. 2963 : COUNTY COUNSEL DEPARTMENT
    Consideration of approval to not authorize the issuance of Tax and Revenue Anticipate Notes on behalf of Yosemite Unified School District and Golden Valley Unified School District and to direct that the Clerk of the Board provide notice to that effect. 
    document AIS Regular BOARD LETTER
      Golden Valley USD and Yosemite USD Governing Board Resolutions
      Letters from Dale Scott & Company and Orrick, herrington & Sutcliffe LLP
      Proposed Notice to Golden Valley USD
      Proposed Notice to Yosemite USD
  M. 2907 : DISTRICT ATTORNEY DEPARTMENT
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-233, in the amount of $260,356.00, derived from VOCA - County Victim Services (XC) Program to Permanent Salaries, Professional and Specialized Services, and Special Departmental Expense, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      16-233 Victim Services Grant RUR for attachment
  N. 2940 : OFFICE OF INFORMATION TECHNOLOGY
    Website Content Management System.



1.              Consideration of approval of Transfer of Appropriations No. 16-251, in the amount of $20,900.00, transfer from Information Technology - Permanent Salaries to Professional & Specialized Services, for Fiscal Year 2016-2017.



2.              Consideration of entering into an Agreement with Vision Technology Solutions, LLC, in the amount of $57,850.00, to provide the professional services needed to design, migrate content, install, train and maintain the Website Content Management System (WCMS).
    document AIS TOA/RUR BOARD LETTER
      16-251 Web Content Management System TOA for attachment
      Vision Technology Solutions - Contract
  O. 2946 : OFFICE OF INFORMATION TECHNOLOGY
    Consideration of Approval of Transfer of Appropriations No 16-271, in the amount of $239,000.00, transfer from Information Technology - Permanent Salaries and Retirement to Maintenance of Equipment, Professional & Specialized Services, Transportation/Travel/Education, and Computer Equipment < $5,000, for Fiscal Year 2016-2017.
    document AIS TOA/RUR BOARD LETTER
      16-271 - IT Equipment Replacement TOA for attachment
  P. 2949 : OFFICE OF INFORMATION TECHNOLOGY & COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
    Consideration of entering into an Amendment to MCC No. 10119-C-2014 to accept the Product Enhancement and Rate Increase for the NeoGov Applicant Tracking System.
    document AIS Contract BOARD LETTER
      NeoGov Original Contract - May 2014
      Renewal Sales Order with NEOGOV - CRM 31522 (00509241x7AD00)
  Q. 2960 : SHERIFF-CORONER'S DEPARTMENT
    Consideration of approval to reaffirm Resolution No. 2015-087, proclaiming a local emergency created by the severe drought conditions that exist in the County and throughout the State.
    document AIS Regular BOARD LETTER
      Drought Res
      Drought Sit Rep 6-1-17
  R. 2936 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICTS & COUNTY SERVICE AREAS/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-255, in the amount of $209,700.00, derived from DEGS Trust Fund - Release of Cash Balance to Cash Flow Loan, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Authorization Adjustment_RUR
  S. 2910 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 27, GOLDSIDE/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Transfer of Appropriations No. 16-268, in the amount of $14,000.00 transfer from MD 27-Goldside - Appropriations for Contingencies to Maintenance-Sewer System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_TOA
  T. 2911 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 37, LA VINA/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Transfer of Appropriations No. 16-269, in the amount of $12,000.00, transfer from MD 37-LaVina - Appropriations for Contingencies to Maintenance-Water Systems, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_TOA
  U. 2919 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 42, STILL MEADOWS/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-258, in the amount of $7,000.00, derived from MD 42 Still Meadows - Cash Flow Loan to Maintenance-Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR
  V. 2909 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 6, LAKE SHORE/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Transfer of Appropriations No.16-266, in the amount of $5,000.00, transfer from MD 06-Lake Shore - Appropriation for Contingencies to Maintenance-Water Systems, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_TOA
  W. 2880 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 7, MARINA VIEW/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Transfer of Appropriations No.16-267, in the amount of $28,000.00, transfer from MD 07-Marina View - Appropriation for Contingencies to Maintenance-Water Systems, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_TOA
  X. 2921 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 73, QUARTZ MOUNTAIN/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of  Receipt of Unanticipated Revenue No. 16-259,  in the amount of $14,000.00, derived from MD 73 Quartz Mountain - Cash Flow Loan to Maintenance-Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR
  Y. 2922 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 95, RANCHOS WEST/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-260, in the amount of $24,000.00, derived from MD 95 Ranchos West - Cash Flow Loan to Maintenance Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR
  Z. 2914 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO.36W, EASTIN ARCOLA/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No.16-256, in the amount of $17,000.00, derived from MD 36W Eastin Arcola - Cash Flow Loan to Maintenance-Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR
  AA. 2918 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO.40, SUNSET RIDGE/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-257, in the amount of $11,000.00, derived from MD 40 Sunset Ridge - Cash Flow Loan to Maintenance-Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorizatoin_RUR
  AB. 2912 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO.60A W, DILLON ESTATES/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval  of Transfer of Appropriations No. 16-270, in the amount of $13,000.00, transfer from MD 60A W Dillon Estates - Appropriations for Contingencies to Maintenance -Water Systems, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_TOA
  AC. 2928 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE AREA NO. 1, INDIAN LAKES/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No.16-261, in the amount of $57,000.00, derived CSA-1 W Indian Lakes - Cash Flow Loan to Maintenance-Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR
  AD. 2931 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE AREA NO. 16, SUMNER HILL/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No.16-264, in the amount of $15,000.00, derived from CSA 16 W Sumner Hill - Cash Flow Loan to Maintenance-Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR
  AE. 2929 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE AREA NO. 3, PARKSDALE/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No.16-262, in the amount of $15,000.00, derived from CSA-3 W Parksdale - Cash Flow Loan to Maintenance-Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR
  AF. 2930 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE AREA NO. 3, PARKSDALE/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-263, in the amount of $13,000.00, derived from CSA 3 S Parksdale - Cash Flow Loan to Maintenance-Sewer System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR
  AG. 2935 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE AREA NO. 19, ROLLING HILLS/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION
    Consideration of approval of Receipt of Unanticipated Revenue No. 16-265, in the amount of $36,700.00, derived from CSA 19 W Rolling Hills - Cash Flow Loan to Maintenance-Water System, for Fiscal Year 2016-2017.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      Budget Adjustment Authorization_RUR No. 16-265
  10:00 A.M. HEARINGS
6. PUBLIC HEARINGS:
7. REGULAR SESSION:
  a. 2956 : BOARD OF SUPERVISORS DEPARTMENT
    Presentation of a Proclamation honoring the Nishimoto Family for 89 years of dedicated service and commitment to their community and County.
    document AIS Regular BOARD LETTER
      PROCLAMATION
  b. 2829 : SOCIAL SERVICES DEPARTMENT
    Presentation of a Proclamation proclaiming June 15, 2017 as Elder Abuse Awareness Day in Madera County.
    document AIS Regular BOARD LETTER
      Proclamation for 6-2017
  c. 2834 : SOCIAL SERVICES DEPARTMENT
    Presentation of a Proclamation proclaiming June 13th, 2017 as a day of recognition for the Office of the Public Guardian/Public Administrator in Madera County.
    document AIS Regular BOARD LETTER
      Proclamation for PG 6-2017
  d. 2944 : FIRE DEPARTMENT
    Fire Protection Reimbursement.

1.              Discussion and consideration of approval of a Resolution approving Fire Protection Agreement No. 4CA03528 by and between the County of Madera and the State of California Department of Forestry and Fire Protection (CAL FIRE), and authorizing the Chairman to sign on behalf of the County of Madera.

2.              Discussion and consideration of entering into State Agreement No. 4CA03528 with the California Department of Forestry and Fire Protection (CAL FIRE), in the amount of $26,112,318, for fire service and operations, for Fiscal Years 2017-2018, 2018-2019, 2019-2020, and 2020-2021.
    document AIS Contract BOARD LETTER
      2017-18_Resolution_Schedule_A_Agrement
      LG1 (pages 1-17)
      Schedule A 4142 (pages 18-24)
      lgrp_exhibitd_e (pg 25)
  e. 2947 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION
    Discussion and consideration of the request of Manna House to waive the necessary fees for Entitlements (Tentative Parcel Map, Negative Declaration, and Final Parcel Map).
    document AIS Regular BOARD LETTER
      Manna House Fee Waiver Request
  f. 2866 : COUNTY ADMINISTRATION DEPARTMENT
    County Grind Coffee Kiosk Project.



1.              Discussion and direction to staff to proceed with the next phase of the County Grind Coffee Kiosk project, delay the project, or terminate the project. 



2.              Discussion and consideration of approval of Transfer of Appropriations No. 16-245, in the amount of $133,000.00, transfer from Tobacco Fin Phase II Pool Fund - Appropriations for Contingency to Operating Transfers Out - Capital Project.  4 Votes Required



3.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 16-246, in the amount of $133,000.00, derived from Tobacco Fin Phase II Pool Fund, to be appropriated to Starbucks Coffee Kiosk - Buildings & Improvements.  4 Votes Required
    document AIS TOA/RUR BOARD LETTER
      16-245 6 13 17 Coffee Kiosk rev TOA for attachment
      16-246 6 13 17 RUR Coffee Kiosk for attachment
      Vision and Operations Standards
      Final Madera STARBUCKS Menu 6 15 16
8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff
9. SUPERVISORS AND STAFF REPORTS
  CLOSED SESSION: CONTINUE FROM 9:00 A.M. SESSION
10. ADJOURNMENT