Madera County Board of Supervisors Meeting Agenda for January 23, 2018

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Last Updated: Saturday, 20 January 2018 05:38

Published: Saturday, 20 January 2018 05:36

Madera County Board of Supervisors Meeting Agenda for January 23, 2018 Regular Meeting 1/23/2018 9:00 AM  City of Madera Madera City Hall Council Chambers   205 W. 4th Street   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. ADDITIONS TO THE AGENDA:   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 2. CLOSED SESSION:   a. 3651 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 3661 : Request for Closed Session:     Conference with Labor Negotiator, pursuant to Government Code Section 54947.6, Agency Designated Representative: Eric Fleming, County Administrative Officer,Unrepresented Employees: Chiefs of Staff     AIS Closed Session BOARD LETTER   c. 3660 : Request for Closed Session:     Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1)Name of Case: Guadagnini, Gene M. vs. County of Madera (MCV 068305)     AIS Closed Session BOARD LETTER   d. 3662 : Request for Closed Session:     Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1)Name of Case: American Civil Liberties Union of Northern California vs. County of Madera Board of Supervisors (MCV075558)     AIS Closed Session BOARD LETTER   e. Report by County Counsel on Closed Session items.   10:00 A.M.   OPEN AND CLOSE MEETING IN MEMORY OF 3. INVOCATION AND PLEDGE OF ALLEGIANCE   125 YEARS OF MADERA COUNTY HISTORY 4. PUBLIC COMMENT:   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND ARE ENACTED BY ONE MOTION 5. CONSENT CALENDAR   A. APPROVAL OF MINUTES     1. Minutes of Jan 9, 2018 9:00 AM   B. 3655 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval of a letter in support for the Madera County Transportation Commission Trade Corridor Enhancement Program Grant Application.     AIS Regular BOARD LETTER       1-23-18 Letter of support for MCTC Trade Corridor Enhancement Program Grant Application   C. 3631 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 5     Consideration of approval to re-appoint Donald Horal, incumbent as the Industry/Agriculture Primary Member for Madera County on the San Joaquin Valley Air Pollution Control District Citizens Advisory Council for a term ending January 31, 2021; and appoint Johnnie Siliznoff, Industry/Agriculture Alternate Member for Madera County.     AIS Regular BOARD LETTER       SJVAPCD CAC RESOLUTION NO. 08-12-09       INDUSTRY AGRICULTURE PRIMARY AND ALTERNATE MEMBERS TERM EXPIRE 01 31 2018 NOTICE   D. 3656 : COUNTY COUNSEL DEPARTMENT     Consideration of approval to adopt the Conflict of Interest Code for the Madera Irrigation District.     AIS Regular BOARD LETTER       MID RESOLUTION NO. 2017-61       MID CONFLICT OF INTEREST CODE   E. 3636 : VETERANS SERVICE'S DEPARTMENT     Annual County Subvention and Medi-Cal Cost Avoidance Contracts for Veteran Services, for Fiscal Year 2017-2018.1.              Consideration of entering into Agreement with California State Department of Veterans Affairs, for the Annual County Subvention Program.2.              Consideration of entering into Agreement with California State Department of Veterans Affairs, for the Annual Medi-Cal Cost Avoidance Program.     AIS Contract BOARD LETTER       Subvention Agreement       Medi-Cal Cost Avoidance Agreement   F. 3623 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 1, HIDDEN LAKES/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Engineering and Environmental Services for the Water Distribution Improvements Project in MD-1, Hidden Lakes.1.              Consideration of entering into an Agreement with Provost & Pritchard, Inc., in the amount of $250,000.00, for professional engineering and environmental services for the Water System Distribution Improvements Project in MD-1, Hidden Lakes within Madera County and to authorize the Chairman to execute the agreement.2.              Consideration of approval to authorize the Public Works Director to issue the Notice to Proceed for each task in accordance with the provisions of the contract.3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the total contract award amount per established County policy.4.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Contract   G. 3624 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 24, TEAFORD MEADOWS/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Engineering and Environmental Services for the Maintenance District No. 24, Teaford Meadows, (MD-24) Water Improvement Project1.              Consideration of entering into an Agreement with NV5, Inc., in the amount of $273,154.00, for professional engineering and environmental services for Water System Improvements Project for MD-24, Teaford Meadows within Madera County and authorize the Chairman to execute the agreement.2.              Consideration of approval to authorize the Public Works Director to issue the Notice to Proceed for each task in accordance with the provisions of the contract.3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the total contract award amount per established County policy.4.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       NV5 Contract   H. 3627 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 46, AHWAHNEE/MUNICIPAL SERVICES DIVISION     Engineering and Environmental services for the Maintenance District No. 46 (MD-46) Ahwahnee Water Improvements Project.1.              Consideration of entering into an Agreement with Wood Rodgers, Inc., in the amount of $370,488.00, for professional engineering and environmental services for the Water System Improvements Project for MD-46, Ahwahnee in Madera County, and to authorize the Chairman to execute the agreement.2.              Consideration of approval to authorize the Public Works Director to issue the Notice to Proceed for each task in accordance with the provisions of the Contract.3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the total contract award amount per established County policy.4.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Contract   I. 3629 : BOARD OF DIRECTORS SPECIAL DISTRICTS/SERVICE AREA NO. 16, SUMNER HILL/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Consideration of approval of Transfer of Appropriations No. 17-053, in the amount of $19,500.00, transfer from CSA 16, Sumner Hill - Appropriation for Contingency to Equipment/Furniture>$5,000, for Fiscal Year 2017-2018.     AIS TOA/RUR BOARD LETTER       17-053 CSA 16 Sewer Pumps TOA for attachment   10:00 A.M. HEARINGS 6. PUBLIC HEARINGS:   a. 3585 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS     Hearing to consider adoption of a Resolution Vacating segments of existing road right-of-ways on Road 12 & Ave 24 ½.     AIS Resolution BOARD LETTER       Resolution No. 2017-187       Resolution-Vacating Right of Way - Road 12 and Avenue 24 1-2 - (final)       Notice of Public Hearing & Affidavit 7. REGULAR SESSION:   a. 3649 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 3     Discussion and consideration to adopt a Resolution certifying that Madera County has eligible matching funds for the project and authorizing the County Administrative Officer, or his designee, to submit an application for Land and Water Conservation Fund Grant-In-Aid program assistance, conduct all negotiations and submit and execute all related grant documents.     AIS Regular BOARD LETTER       RESOLUTION   b. 3647 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Establishment of Vacation Cash Out Program & Adoption of Sideletters.1.              Discussion and consideration to adopt the Sideletters of Agreement with the Correctional Officer, Dispatcher, Post Graduate Licensed Professional and Probation Administrators Bargaining Units to establish a Vacation Cash Out Program, effective March 2018.2.              Discussion and consideration to adopt the Sideletters of Agreement with the Peace Officer and Peace Officer Management Bargaining Units to establish a modified Vacation Cash Out Program, effective March 2018.3.              Discussion and consideration to extend the terms of the Sideletters of Agreement in Recommended Action #1 to eligible and current Unrepresented employees to establish a Vacation Cash Out Program, effective March 2018.     AIS HR/Personnel BOARD LETTER       CO Unit - Vacation Cashout Sideletter       Dispatcher Unit - Vacation Cashout Sideletter       PGLP Unit - Vacation Cashout Sideletter       Probation Administrators Unit - Vacation Cashout Sideletter       Peace Officer Unit - Vacation Cashout Sideletter       Peace Officer Mgmt Unit - Vacation Cashout Sideletter   c. 3635 : SHERIFF-CORONER'S DEPARTMENT     Discussion and consideration of approval to fill the Sheriff Public Information Officer (PIO) at the "D" Step, effective January 1, 2018.     AIS HR/Personnel BOARD LETTER 8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 9. SUPERVISORS AND STAFF REPORTS   CLOSED SESSION: CONTINUE FROM 9:00 A.M. SESSION 10. ADJOURNMENT