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Madera County Board of Supervisors Meeting Agenda for Tuesday, March 13, 2018
Regular Meeting
3/13/2018 9:00 AM 
City of Madera
Madera City Hall Council Chambers   205 W. 4th Street   Madera, CA 93637
madera county logo
 
 
Downloads: Note: Mobile Users Download the Agenda to View
 Agenda  Agenda Packet 
  CALL TO ORDER
    Roll Call
1. ADDITIONS TO THE AGENDA:
  THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED
2. CLOSED SESSION:
  a. 3706 : Request for Closed Session:
   

Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units

    document AIS Closed Session BOARD LETTER
  b. 3797 : Request for Closed Session:Added after posting of Agenda
   

Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1), Name of Case:  Short vs. Brown, et al. (E.D. 2) Cal. No. 18-cv-00421-TLN-KJN

    document AIS Closed Session BOARD LETTER
  c. 3783 : Request for Closed Session:
   

Conference with Legal Counsel - Anticipated Litigation, pursuant to Government Code Section 54956.9 (d)(2),Significant Exposure to Litigation (TWO CASES)

    document AIS Closed Session BOARD LETTER
  d. Report by County Counsel on Closed Session items.
  10:00 A.M.
  OPEN AND CLOSE MEETING IN MEMORY OF:
3. INVOCATION AND PLEDGE OF ALLEGIANCE
  125th ANNIVERSARY: HONORING THE PAST, EMBRACING THE PRESENT AND LOOKING AHEAD TO THE FUTURE
4. PUBLIC COMMENT:
  ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION
5. CONSENT CALENDAR
  A. APPROVAL OF MINUTES
    1. Minutes of Feb 27, 2018 9:00 AM
  B. 3742 : AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS & MEASURES
   

Consideration of entering into Memorandum of Understanding with the California Agricultural Commissioners and Sealers Association (CACASA), in the amount of $7,502.00, for pesticide use report data entry, for January 1, 2018 to  June 30, 2018.

    document AIS Contract BOARD LETTER
      2018 PUR data entry Madera CC
  C. 3765 : BEHAVIORAL HEALTH SERVICES DEPARTMENT
   

Consideration of entering into an Agreement with South Coast Health and Wellness Corporation dba Community Care on Palm, per rate schedule for the provision of mental health residential care for Madera County Behavioral Health Services adult clients for, Fiscal Year 2017-2020.

    document AIS Contract BOARD LETTER
      Contract Signed
  D. 3769 : BEHAVIORAL HEALTH SERVICES DEPARTMENT
   

Consideration of entering into an Agreement with Psynergy Programs, Inc., with the amounts in accordance with the Rate Schedule, per rate schedule for adult residential support and Medi-Cal Specialty services for a six month period ending June 30, 2018.

    document AIS Contract BOARD LETTER
      Psynergy Cover page Jan-June 2018
      Exhibit A
      Exhibit A.1
      Exhibit B
  E. 3741 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 4
   

Consideration of approval to appoint Angelina Herrera Cantu to the Madera County Planning Commission and Airport Land Use Commission, filling the vacancy left by Luis Ceja, for a term ending March 13, 2022.

    document AIS Regular BOARD LETTER
      CEJA, LUIS - RESIGNATION LETTER
      CANTU, ANGELINA - APPLICATION FOR APPOINTMENT
  F. 3736 : COUNTY ADMINISTRATION DEPARTMENT
   

Consideration of approval of Transfer of Appropriations No. 17-070, in the amount of $80,268.00, transfer from Local Law Enforcement Services Account - Appropriation for Contingencies to Contributions To Cities, for Fiscal Year 2017-2018 for the payout of growth money and front-line law enforcement funding to cities.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      17-070 61338 Growth Money Law Enforcement TOA
  G. 3771 : COUNTY ADMINISTRATION DEPARTMENT
   

Senior Congregate Meal Program.

1.              Consideration of entering into an Amendment to MCC No. 10926-C-2017 with Fresno-Madera Area Agency on Aging (Contract No. 18-1455) to accept additional funding in the amount of $40,000.00 for provision of Congregate Nutrition Site Management, for Fiscal Year 2017-2018.

2.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-073 in the amount of $40,000.00, derived from Fresno-Madera Area Agency on Aging grant award, to be appropriated to Community Action Partnership - Professional and Specialized Services for FY 2017-2018.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      FMAAA Exhibit B - Title III B-III C-III D-VII Amended Budget
      17-073 FMAAA SNP 17-18 RUR for attachment
      Amendment 1 to 18-1455
      FMAAA Contract 18-1455 For Reference
  H. 3763 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION
   

Consideration of entering into an Agreement with Interwest Consulting Group, Inc., in an amount not to exceed $198,000.00, for building inspection services for the new Public Health and Social Services Complex.

    document AIS Contract BOARD LETTER
      Interwest Building Inspection Agreement
  I. 3754 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
   

Consideration of approval of a Resolution setting maximum pay allowance for County employees involuntarily called into active duty as a result of Military Operations.

    document AIS Resolution BOARD LETTER
      Military Resolution 3.13.2018
  J. 3758 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
   

Consideration of approval of Transfer of Appropriations No. 17-067, in the amount of $62,650.00, transfer from Appropriations for Contingency to Human Resources/Operations Division - Professional and Specialized Expenses, for Fiscal Year 2017-2018 to fund the updated Compensation Study.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      17-067 HR Comp Study Transfer TOA for attachment
  K. 3739 : INFORMATION TECHNOLOGY DEPARTMENT
   

Consideration of entering into an Amendment to MCC No. 8841-C-2009, (Fresno County Agreement No. 09-155), per fee schedule for Communications Facility Site, Equipment Use, and Maintenance with the County of Fresno for routine maintenance, support, and emergency services.

    document AIS Contract BOARD LETTER
      First Amendment to Agreement with Fresno County
  L. 3752 : INFORMATION TECHNOLOGY DEPARTMENT
   

Microwave Radio Upgrade Project - Change Order.

1.              Consideration of approval of Transfer of Appropriations No. 17-071, in the amount of $30,000.00, transfer from Microwave Radio Services - Professional and Specialized Services to Maintenance of Equipment and Equipment/Furniture >$5,000, for Fiscal Year 2017-18.

2.              Consideration of approval to authorize a Change Order to MCC No. 10974-C-2017, for an additional amount of $27,630.30, to include the additional equipment needed to include the Government Center as part of the MPLS network and direct the Chief Information Officer to approve and accept.

    document AIS TOA/RUR BOARD LETTER
      17-071 Microwave Network Upgrade TOA for attachment
      County of Madera MPLS Network Upgrade SO40891678- Nokia Change Order 1 rev 2 (2)
  M. 3696 : PUBLIC HEALTH DEPARTMENT
   

Consideration of approval of Receipt of Unanticipated Revenue No. 17-068, in the amount of $192,377.00, derived from Health Administration - State-Health Tobacco Education, to be appropriated to Permanent Salaries, Retirement, County Health Insurance, Communication Services, Rents & Leases-Building/Land, Office Expense, Miscellaneous Office Supplies, Rent/Lease Other Equipment, Equipment<FA Limit, Transportation/Travel/Education, Professional & Specialized Services, Special Departmental Expense and Interfund Expenses, for Fiscal Year 2017-2018.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      17-068 PHD Oral Health RUR for attachment
  N. 3721 : PUBLIC HEALTH DEPARTMENT
   

Consideration of entering into NACCHO Agreement No. 2018-021402 with the National Association of County and City Health Officials (NACCHO), in the maximum amount of $15,000.00, for the CHIP-NACCHO Grant, for Fiscal Year 2017-2018, and authorize the Public Health Director to sign the Agreement and the Certification of Non-Debarment or Suspension, including any subsequent documents or amendments required for acceptance of funds or execution of this agreement.

    document AIS Contract BOARD LETTER
      Contractor Agreement Packet_CHIP-NACCHO_17-18
  O. 3744 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION
   

Consideration of entering into an Agreement with Willdan Engineering, in an amount not to exceed $150,000.00 per 12 month period, for Acting County Surveyor Services.

    document AIS Contract BOARD LETTER
      Contract
  P. 3757 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION
   

Consideration of approval of a Resolution Summarily Vacating a portion Public Right-of-Way known as Jarrell Court as depicted in the legal description and map, pursuant to authority provided in California Streets and Highways Code Section 8334, et seq.

    document AIS Resolution BOARD LETTER
      Resolution
      Exhibit A
  Q. 3779 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION
   

Countywide Pavement Management System.

1.              Consideration of entering into an Agreement with Nichols Consulting Engineers, in an amount not to exceed $326,000.00, for Professional Engineering Services to develop and implement a Countywide Pavement Management System and authorize the Chairman to execute the agreement.

2.              Consideration of approval to authorize the Public Works Director to issue the Notice to Proceed for performance of the work.

3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the total contract award amount per established County policy.

4.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.

    document AIS Contract BOARD LETTER
      NCE Contract-Pavement Management System
  R. 3694 : SHERIFF-CORONER'S DEPARTMENT
   

2017-2018 Sheriff Department Budget Adjustments.

1.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-057, in the amount of $8,820.00, derived from Sheriff Bass Lake Seasonal - Sale of Miscellaneous Surplus to Special Departmental Expense, for Fiscal Year 2017-2018.4 Votes Required

2.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-059, in the amount of $2,244.17, derived from Sheriff Explorer Program - Contributions & Donations to Special Departmental Expense, for Fiscal Year 2017-2018.4 Votes Required

3.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-060, in the amount of $3,400.00, derived from Sheriff Canine Program - Contributions and Donations to Professional and Specialized Services, for Fiscal Year 2017-2018.4 Votes Required

4.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-065, in the amount of $25,400.00, derived from Sheriff Administration - Sale of Firearms - to Special Departmental Expense, for Fiscal Year 2017-2018.  4 Votes Required

5.              Consideration of approval of Receipt of Unanticipated Revenue No. 17-066, in the amount of $3,353.88, derived from Sheriff Administration - Miscellaneous Reimbursement Salaries/Benefits to Overtime, for Fiscal Year 2017-2018.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      04030 RUR BASS LAKE $8820 FEB2018
      04037 RUR Explorer Program $2244.17 FEB2018
      04033 RUR CANINE PROGRAM $3,400 FEB2018
      04010 RUR SALE OF GUNS $25,400 MAR2018
      04010 RUR URUBAN SHIELD $3,353.88 MAR2018
  S. 3738 : SHERIFF-CORONER'S DEPARTMENT
   

Consideration of entering into Amendment to MCC No. 10828-C-2017 with Foster Morrison Consulting, LLC, in an amount not to exceed $150,000.00, for a Madera County Local Hazard Mitigation Plan (LHMP) Update.

    document AIS Contract BOARD LETTER
      Amendment to Contract
  T. 3746 : SHERIFF-CORONER'S DEPARTMENT
   

Consideration of approval of Receipt of Unanticipated Revenue No. 17-069, in the amount of $234,370.00, derived from Sheriff-CalOES SHSGP 2017-0083 - Federal-Homeland Security Grant to Equipment<FA Limit, Professional & Specialized Services,  Transportation/Travel/Education, Equipment/Furniture>$5,000, for Fiscal Year 2017-2018.  4 Votes Required

    document AIS TOA/RUR BOARD LETTER
      04039 RUR SHSGP $234,370 FEB 2018
  U. 3780 : SHERIFF-CORONER'S DEPARTMENT
   

Consideration of entering into an Agreement with Blue Ridge Services/Terra-Track as the County of Madera's Tree Mortality Operation Manager.

    document AIS Contract BOARD LETTER
      Tree Mortality Operations Contract
  V. 3755 : SOCIAL SERVICES DEPARTMENT
   

Consideration of entering into an Agreement, in an amount not to exceed $325,600.00, for Psychosocial Assessments for the Resource Family Approval Program, effective April 1, 2018 through June 30, 2020, with the following contractors:

1.              Aspiranet

2.              Golden State Family Services

3.              North Star Family Center

4.              Promesa Behavioral Health

5.              Transitions Children’s Services

6.              Koinonia Family Services

    document AIS Contract BOARD LETTER
      DSS-Psychological Assessment Professional Services
  W. 3759 : SOCIAL SERVICES DEPARTMENT
   

Consideration of entering into a Facilities Use Agreement with Madera County Children and Families Commission, First 5, for the Department of Social Services (DSS) use of the Family Resource Center located at 405 Trinity Avenue, Chowchilla, California, 93610, in the amount of $2,972.17 per month, to implement the Welfare to Work Program, effective April 1, 2018 through June 30, 2021.

    document AIS Contract BOARD LETTER
      First 5 Chowchilla Lease
  X. 3731 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 19A/19B, PARKWOOD/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION
   

Water System Distribution Improvements Project in Maintenance Districts No. 19 A&B, Parkwood.

1.              Consideration of entering into an Agreement with Wood Rodgers, Inc., in the amount of $450,000.00, for professional engineering and environmental services for the Water System Distribution Improvements Project in MD-19 A&B, Parkwood and authorize the Chairman to execute the agreement.

2.              Consideration of approval to authorize the Public Works Director to issue the Notice to Proceed for each Task in accordance with the provisions of the Contract.

3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the total contract award amount per established County policy.

4.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.

    document AIS Contract BOARD LETTER
      Contract
  Y. 3767 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 8A, NORTH FORK/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION
   

Consideration to adopt a Resolution authorizing commencement of negotiations for potential water system consolidation of the North Fork Community Development Council (CDC) and Water Service for the North Fork Elementary School into the Madera County Maintenance District 8A North Fork (MD-8A) water system.

    document AIS Resolution BOARD LETTER
      Resolution
      Exhibit A- North Fork CDC Resolution
  11:00 A.M. HEARINGS
6. PUBLIC HEARINGS:
  1:30 P.M. IHSS
    NOTE: AUDIO & VIDEO OF THE IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY MEETING IS RECORDED WITHIN THE MEETING OF THE BOARD OF SUPERVISORS, BUT HAS A SEPARATE AGENDA.
7. REGULAR SESSION:
  a. 3756 : SOCIAL SERVICES DEPARTMENT
   

Presentation of Proclamation naming March 2018 as Professional Social Worker Appreciation Month.

    document AIS Regular BOARD LETTER
      2018 - Proclamation Professional Social Worker
  b. 3688 : SHERIFF-CORONER'S DEPARTMENT
   

Armored Vehicle and Airplane.

1.              Discussion and consideration of approval to add a replacement Armored Vehicle and a Cessna 172 Aircraft to the County's Fleet through the 1033 program.

2.              Discussion and consideration of entering into a Hangar Lease Agreement with the City of Madera, in the amount of $105.00 per month plus a $150.00 security deposit, for a month-to-month lease of Hangar No. 13.

    document AIS Contract BOARD LETTER
      Airport Lease Agreement County Counsel Final MAR 8 2018
  c. 3784 : CORRECTIONS DEPARTMENT
   

Information and discussion of Madera County Department of Corrections policies regarding communications with U.S. Immigration and Customs Enforcement, and compliance with the California Values Act (SB 54).

    document AIS Regular BOARD LETTER
      SB 54 (California Values Act) (00559063x7AD00)
  d. 3770 : COUNTY ADMINISTRATION DEPARTMENT
   

Discussion and consideration of approval of a Fund Balance Policy for the General Fund.

    document AIS Regular BOARD LETTER
      Proposed Fund Balance Policy for the General Fund
  e. 3760 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
   

Various Unit Sideletters - 2017-2018 Fiscal Year Re-opener-Tentative Agreements.

1.              Discussion and consideration to ratify the Sideletters of Agreement with the Communications Dispatcher, Correctional Officer, Mid-Management, Post Graduate Licensed Professional, Peace Officer Management, Peace Officer, Probation Administrators, Professional and Service Units regarding tentative agreements for the 2017-2018 Fiscal Year.

2.              Discussion and consideration to ratify the Sideletters of Agreement with the Communications Dispatcher, Correctional Officer, Mid-Management, Post Graduate Licensed Professional, Peace Officer Management, Peace Officer, Probation Administrators, Professional and Service Units regarding union access to their members during New Employee Orientation (AB 119).

    document AIS HR/Personnel BOARD LETTER
      Comm. Dispatcher Unit TA
      Correctional Officer Unit TA
      Mid-Mgmt Unit TA
      Peace Officer Unit TA
      Peace Officer Mgmt Unit TA
      Post Graduate Licensed Professional Unit TA
      Probation Administrators Unit TA
      Professional Unit TA
      Service Unit TA
      Comm. Dispatcher Unit NEO
      Correctional Officer Unit NEO
      Mid-Mgmt Unit NEO
      Peace Officer Unit NEO
      Peace Officer Mgmt Unit NEO
      Post Graduate Licensed Professional Unit NEO
      Probation Administrators Unit NEO
      Professional Unit NEO
      Service Unit NEO
  f. 3762 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION
   

Discussion and consideration of approval to ratify the Sideletters of Agreement with the Peace Officer and Peace Officer Management Units to provide for a two and one-half percent (2.5%) monthly incentive for those employees in the Deputy Sheriff (Basic and Intermediate), Sheriff's Corporal, Sheriff's Sergeant, Sheriff's Lieutenant and Sheriff's Commander classifications who are certified as Emergency Medical Technicians.

    document AIS HR/Personnel BOARD LETTER
      Peace Officer Unit EMT
      Peace Officer Mgmt Unit EMT
  g. 3737 : DISTRICT ATTORNEY DEPARTMENT
   

Discussion and consideration to adopt a Resolution appointing Deloris Harris as a Retired Annuitant to the position of Eligibility Worker III, waiving the CalPERS 180 day wait period from date of retirement, and making Findings in support thereof, effective March 14, 2018.

    document AIS HR/Personnel BOARD LETTER
      Resolution Waiving 180 Rule - D. Harris - CRM 36349 (00555863x7AD00)
  h. 3766 : ECONOMIC DEVELOPMENT COMMISSION, MADERA COUNTY
   

Discussion and consideration of approval of the Madera County Economic Development Commission (MCEDC) Fiscal Year 2018/2019 Basic Service Level Budget.

    document AIS Regular BOARD LETTER
      EDC STAFF SUMMARY
      EDC PROJECTED EXPENSES
  i. 3745 : PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION
   

Letter of Intent to Participate in an Eligible Project of the Deferred Maintenance Project (DMP)

1.              Discussion and consideration to adopt the Resolution of Intent to participate in the Deferred Maintenance Project to received State funds under the Control Section 6.10 of the Senate Bill 826 (Stats. 2016, Ch. 23).

2.              Discussion and consideration to authorize the Public Works Director to submit the Letter of Intent to participate in the Deferred Maintenance Project, and subsequent documents, applications as needed to receive state cost share funds.

    document AIS Resolution BOARD LETTER
      DMP Applicant Representatives Form 2-20-18
      DMP Letter of Intent 2-20-18
      Resolution
  j. 3768 : BOARD OF DIRECTORS SPECIAL DISTRICTS/COUNTY SERVICE AREA NO. 19, ROLLING HILLS/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION
   

Discussion and direction regarding a water rate increase, which is necessary if the water system owned by CSA-19 Rolling Hills is to remain in County ownership, or privatizing the municipal water system of CSA-19 Rolling Hills by a sale to a private water company.

    document AIS Regular BOARD LETTER
      Extracted Comparison Summary
      American Water_Proposal
      Bakman Water_Proposal
      California Water_Proposal
  k. 3786 : BOARD OF DIRECTORS OF THE GROUNDWATER SUSTAINABILITY AGENCY/WATER AND NATURAL RESOURCES DEPARTMENT
   

Madera Subbasin Coordination Committee.

1.              Discussion and consideration of approval to designate Supervisor Brett Frazier as the Representative and Supervisor David Rogers as an Alternate to represent the Madera County Madera Subbasin Groundwater Sustainability Agency (GSA) on the Madera Subbasin Coordination Committee.

2.              Discussion and consideration as the Board of the Madera Subbasin Groundwater Sustainability Agency (GSA) to adopt the Charter for the Madera Subbasin Coordination Committee, dated February 28, 2018.

    document AIS Regular BOARD LETTER
      Madera Subbasin Coordination Committee Charter (2 28 2018)
8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff
9. SUPERVISORS AND STAFF REPORTS
  CLOSED SESSION: CONTINUE FROM 9:00 A.M. SESSION
10. ADJOURNMENT