AGENDA of Board of Directors for
Finance & Regular Board Meeting
Wednesday, February 20, 2019
Location: MPUD – Fire House
5273 Highway 49 North, Mariposa
Candy O’Donel-Browne, Chair, Linda Pribyl, R.N. Secretary-Treasurer,
Philip H. De Bry, D.D.S., Joseph E.C. Rogers, M.D. and Sally Abbott Uribe, Directors
Mission – To excel in the provision of quality health care services
Vision – To be the organization of choice for community health care
Closed Session 1:00 p.m.
Regular Board Meeting 2:00 p.m.
1. Call to order and roll call
2. Open Session: disclosure regarding Closed Session items pursuant to Government Code §54957.7
3. CLOSED SESSION
A. Medical Staff report to the board by attending providers
B. Medical Staff Privileges (Health & Safety Code §32155)
On recommendation from the Medical Executive Committee, the following was granted appointment privileges:
Dharmvir Singh, MD, Internal Medicine/Hospitalist, to Provisional Staff
On recommendation from the Medical Executive Committee, the following were granted re-appointment privileges:
Claude Schutz, DPM, Podiatry, to Consulting Staff
Robert VanFleet, MD, Teleradiology, to Consulting Staff
D. Quality Management monthly report (Health & Safety Code §32155), Laura Donahue, RN, Quality Director
E. Public Employee Evaluation (Government Code §54957(b)(2))
Title: Chief Executive Officer
4. RECONVENE PUBLIC SESSION
Disclosure on reportable action taken during closed session
5. 2:00 P.M. REGULARLy SCHEDULED Board Meeting
A. Welcome to our guests—guests may voluntarily sign in if they wish to have their name spelled correctly in the minutes of this organization.
B. Employee of the month for March, Normelyn “Normie” East, CNA III, Acute
C. AirMethods, Heather Geske, Area Manager, Northern CA
6. EDUCATION
Cindy McAfee, Director of Clinic Operations
7. Public Comments
Persons wishing to speak on any subject not on the agenda may do so at this time. This legislative body cannot act on or discuss an item that is not on the agenda according to Government Code §54954.2(3). Persons wishing to comment on an agenda item are invited to do so when the Board considers that item and the Chair calls for comments. Thank you for your participation.
8. CONSENT AGENDA
NOTE: The Consent Agenda consists of items that are generally viewed as non-controversial and routine by JCFHD. If the Board wishes to discuss an item, it will be removed from the Consent Agenda. Consent Agenda items are generally approved in one single motion. This is the appropriate time for the public to advise the Chair of any comments to the Consent Agenda, or to request that the Board consider removing an item from the Consent Agenda.
A. Approve minutes of the Regular Board meeting of January 30, 2019
B. Accept minutes of the Policies & Procedures and Bylaws committee of February 6, 2019
9. DISCUSSION/ACTION ITEM
A. Upon recommendation from Policies & Procedures and Bylaws committee – the following were recommended to be affirmed and/or adopted:
Ø Adoption of Disaster P&P
· “Drills, Exercises and Real Events”
Ø Adoption of Health Information Management P&P
· 6001 “Coding Compliance”
Ø Adoption of Human Resources P&Ps
· HR 1.1 “Equal Employment Opportunity”
· HR 1.2 “Employee Relations Philosophy”
· HR 1.3 “Recruitment/Employment Requisitions”
· HR 1.4 “Recruitment/Hiring”
· HR 1.5 “Hiring – Rate of Pay”
· HR 1.8 “Applications/Resumes”
· HR 1.10 “Physical Examination/Tuberculosis Screening, Pre & Post Employment”
Ø Adoption of Maintenance P&Ps
· MN-3 “Auxiliary Generator”
· MN-6 “Fire Alarms, Doors, Sprinkler Systems and Smoke Detectors”
Ø Affirmation of Pharmacy P&Ps
· Pharm 4.10 “Verbal and Telephone Orders”
· Pharm 4.12 “Intravenous Injection Phenergan”
· Pharm 4.14 “Fax-Back Medication Review”
Ø Adoption of Purchasing P&Ps
· AP-2 “Store Room”
· AP-2.1 “Storage Building”
· AP-4 “Purchasing Organization”
· AP-6 “Storing and Lifting Safety”
· AP-11 “Stores/Purchase Requisitions”
· AP-13 “Adding and Deleting Items from Inventory”
· AP-14 “Minimum and Maximum Inventory”
· AP-15 “Split Shipments”
· AP-17 “Vendors and Contracts”
· AP-20 “Pricing Policy – Patient Chargeable Items”
· AP-21 “Department Orientation”
B. Assign Director to vacated position on Policies & Procedures Committee
C. Contracts and Agreements — review and accept operating agreements, costs and terms on attached spreadsheet
D. Construction update
E. Retreat agenda items – Retreat scheduled for Wednesday, February 27, 2019
Ø Directors Rogers & Uribe ACHD (Association of California Healthcare Districts) Leadership Academy reports from January 24th & 25th, 2019
10. Financials
Chief Financial Officer (CFO), Robert Reyes
Ø January 2018 Financial & Statistical Reports
Ø Financial Analysis:
· Mimi Carter, M.D., Fremont Family Physicians, Clinics Medical Director – agreement renews 2/28/2019
· Shahin Laghaee, M.D., Gastroenterologist/Endoscopy, Fremont Specialty Physicians – agreement renews 2/28/2019
· Answer Shaikh, M.D., Oncologist/Hematologist, Fremont Specialty Physician’s – agreement renews 3/31/2019
Ø Other Provider Renewals:
· Jack Caraco, Acupuncturist for Hospice – agreement renews 3/14/2019
· Kirk Ramos, Massage Therapist for Hospice – agreement renews 3/14/2019
11. WRITTEN/VERBAL REPORTS
A. Chief Executive Officer (CEO), Matthew Matthiessen, no report at posting time
Ø Monthly Expense
B. Chief Nursing Officer (CNO), Kristen Clayton, RN, report attached
C. Chief Human Resources Officer (CHRO), Martha Robichaux, report & chart attached
D. Information Technology (IT), Craig Burchfiel, Interim IT Manager, report attached
12. AGENDA ITEM(S) FOR FUTURE MEETINGS
A. Construction timeline
Ø G.L. Hicks Financial, LLC, proposal construction financials
B. Compliance Plan education, Director Uribe
13. NEXT MEETING DATES
A. Policies & Procedures: March 13, 2019 at 1:00 p.m. – JCFHD Board Room
B. Finance: March 20, 2019 at 2:00 p.m., MPUD – Fire House
C. Regular: March 27, 2019 at 2:00 p.m., MPUD – Fire House
14. INFORMATIONAL ITEM(S)
A. Calendar – March meeting dates and/or rescheduling
B. Form 700 – due April 1st
C. Brown Act “reference sheet” Mariposa Gazette on February 7, 2019 (see attached)
15. PUBLIC COMMENTS
Persons wishing to speak on any subject not on the agenda may do so at this time. This legislative body cannot act on or discuss an item that is not on the agenda according to Government Code §54954.2(3). Persons wishing to comment on an agenda item are invited to do so when the Board considers that item and the Chair calls for comments. Thank you for your participation.
16. ADJOURNMENT
In memory of Vynomma Brown (Hospice) and Mary Yates (Hospice)
Finance & Regular Board Meetings convene at 2:00 p.m. on the second to the last Wednesday of each month. Citizens wishing to schedule matters for Board consideration must contact the Clerk of the board in writing stating the action requested. Appropriate requests will be scheduled before the Board as time allows. Deadline for submission of written materials is seven days in advance of meeting. An original and five copies of all supporting materials must be submitted.
Public Presentations: The law provides the opportunity for the public to be heard on any item within the subject matter jurisdiction of the Board, before or during the consideration of that item by the Board. For all items, including items not on the agenda, the public presentation time at the start of each meeting is appropriate. The Chair may set time limits as appropriate to manage the Agenda. State law does not allow action to be taken on any item not on the Agenda. MPUD – Fire House is handicapped accessible.
This agenda shall be made available upon request in alternative formats to persons with a disability, in compliance with the Americans with Disabilities Act of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (California Government Code §54954.2). Persons requesting special accommodations to participate in a District meeting, please contact the Board Clerk at 209-966-3631, x-9, during regular business hours, at least 48 hours prior to the time of the meeting.
Pursuant to the Brown Act as codified in Government Code §54957.5, any documents pertaining to a non-closed agenda item distributed to a majority of the Board of Directors in less than 72 hours before a Board meeting shall be available for public inspection. Said documents shall be available for inspection at the John C. Fremont Healthcare District Administrative Office located at 5189 Hospital Road, Mariposa, California, Monday through Friday, except Holidays, between the hours of 9:00 a.m. and 12:00 p.m.
Source: JCF
