AGENDA of Board of Directors for
Finance & Regular Board Meeting
Wednesday, November 20, 2019
Location: JCFHD Board Room
5189 Hospital Road, Mariposa
Candy O’Donel-Browne, Chair, Linda Pribyl, R.N. Secretary-Treasurer,
Philip H. De Bry, D.D.S., Joseph E.C. Rogers, M.D. and Brenda J. Forrest, M.D. Directors
Mission – To excel in the provision of quality health care services
Vision – To be the organization of choice for community health care
Closed Session 1:00 p.m.
Regular Board Meeting 2:00 p.m.
1. Call to order and roll call
2. Open Session: disclosure regarding Closed Session items pursuant to Government Code §54957.7
3. CLOSED SESSION
A. Quality Management monthly report (Health & Safety Code §32155), Laura Donahue, RN, Quality Director
B. Medical Staff report to the board by attending providers
C. Significant exposure to anticipated litigation – 1 potential case (Government Code §54956.9(b))
D. Public Employee Evaluation (Government Code §54957(b)(2))
Title: Chief Executive Officer
4. RECONVENE PUBLIC SESSION
Disclosure on reportable action taken during closed session
5. 2:00 P.M. REGULARLy SCHEDULED Board Meeting
A. Welcome to our guests—guests may voluntarily sign in if they wish to have their name spelled correctly in the minutes of this organization.
B. Employee of the month for November, Farshad Mohammadi Pour, Ultrasound Tech, will not be in attendance
C. AirMethods, Heather Geske, Area Manager, Northern CA
D. Medical Staff report and suggestions
6. Public Comments
Persons wishing to speak on any subject not on the agenda may do so at this time. This legislative body cannot act on or discuss an item that is not on the agenda according to Government Code §54954.2(3). Persons wishing to comment on an agenda item are invited to do so when the Board considers that item and the Chair calls for comments. Thank you for your participation.
7. EDUCATION
A. Tom Wilkinson, Mariposa County Adult Detention Facility
B. Town Hall education, Colin Coffey
8. Financials
Chief Financial Officer (CFO), Joseph O’Malley
Ø October 2019 Financial & Statistical Reports
9. CONSENT AGENDA
NOTE: The Consent Agenda consists of items that are generally viewed as non-controversial and routine by JCFHD. If the Board wishes to discuss an item, it will be removed from the Consent Agenda. Consent Agenda items are generally approved in one single motion. This is the appropriate time for the public to advise the Chair of any comments to the Consent Agenda, or to request that the Board consider removing an item from the Consent Agenda.
A. Approve minutes of the Finance & Regular Board meeting of October 23, 2019
B. Approve minutes of Special Board meeting of November 8, 2019
10. DISCUSSION/ACTION ITEM
A. CEO compensation & appraisal
B. Westamerica Bank: add Joseph O’Malley, Chief Financial Officer as a signer on all accounts – keeping Matthew Matthiessen, Chief Executive Officer, Martha Robichaux, Chief Human Resources Officer and Thomas Wilkinson, Chief Nursing Officer as signers.
C. Northside Clinic update
D. Tramutola, LLC messaging to community update
E. FlowHealth update
F. Contracts and Agreements — review and accept operating agreements, costs and terms on attached spreadsheet for October & November
G. Construction update
H. Board Education & Development committee meeting
Ø Appoint committee members
Ø Schedule next meeting
11. BOARD REPORTS
A. Director Pribyl, ACHD (Association of California Healthcare Districts) Annual Conference of October 9 – 11, 2019
B. Director Rogers, ACHD (Association of California Healthcare Districts) Annual Conference of October 9 – 11, 2019
12. WRITTEN/VERBAL REPORTS
A. Chief Executive Officer (CEO), Matthew Matthiessen, no report at posting
Ø CEO monthly expenses
B. Chief Human Resources Officer (CHRO), Martha Robichaux, report & chart attached
C. Information Technology (IT), Craig Burchfiel, IT Manager, report attached
D. JCFH Volunteers, Phyllis Linnebur, report attached
13. AGENDA ITEM(S) FOR FUTURE MEETINGS
A. Construction timeline
Ø Assign Directors to Construction Oversight Committee
B. Agreement Renewal: Mimi Carter, MD, Family Practice, Fremont Family Physicians, renews March 31, 2020
C. Chief Nursing Officer (CNO) report
D. Employees Association, (EA) report for November & December
E. JCFH Foundation report for October & November
14. NEXT MEETING DATES
A. Policies & Procedures and Bylaws: December 4, 2019
B. Finance & Regular: December 18, 2019 at 2:00 p.m.
C. Joint Board of Supervisors/JCFHD Board: January 22, 2020 at 10:00 a.m.
15. INFORMATIONAL ITEM(S)
Calendar – December meeting dates and/or rescheduling
A. December 3rd CEA Communicate Like a Leader
B. December 3rd CEA Critical Thinking
C. December 9th CEA Your Role as a Leader
D. December 9th CEA Critical Thinking
E. December 10th CEA Conflict Resolution
F. December 10th CEA Leading Change
G. December 17th CEA Conflict Resolution
H. December 17th CEA Leading Change
16. PUBLIC COMMENTS
Persons wishing to speak on any subject not on the agenda may do so at this time. This legislative body cannot act on or discuss an item that is not on the agenda according to Government Code §54954.2(3). Persons wishing to comment on an agenda item are invited to do so when the Board considers that item and the Chair calls for comments. Thank you for your participation.
17. ADJOURNMENT
In memory of Bruce Bratt (Hospice), Tammy Krulee (Hospice), Doris Richards (former Volunteer & Hospice), Carolyn Scott (Hospice) and Fay Turner (Hospice)
In celebration of the birth of baby Carson Stewart to parents Ruth Maddox (employee) & Chandler Cramer
Regular Board Meetings convene at 2:00 p.m. on the last Wednesday of each month. Citizens wishing to schedule matters for Board consideration must contact the Clerk of the board in writing stating the action requested. Appropriate requests will be scheduled before the Board as time allows. Deadline for submission of written materials is seven days in advance of meeting. An original and five copies of all supporting materials must be submitted.
Public Presentations: The law provides the opportunity for the public to be heard on any item within the subject matter jurisdiction of the Board, before or during the consideration of that item by the Board. For all items, including items not on the agenda, the public presentation time at the start of each meeting is appropriate. The Chair may set time limits as appropriate to manage the Agenda. State law does not allow action to be taken on any item not on the Agenda. JCFHD Board Room is handicapped accessible.
This agenda shall be made available upon request in alternative formats to persons with a disability, in compliance with the Americans with Disabilities Act of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (California Government Code §54954.2). Persons requesting special accommodations to participate in a District meeting, please contact the Board Clerk at 209-966-3631, Option 9, during regular business hours, at least 48 hours prior to the time of the meeting.
Pursuant to the Brown Act as codified in Government Code §54957.5, any documents pertaining to a non-closed agenda item distributed to a majority of the Board of Directors in less than 72 hours before a Board meeting shall be available for public inspection. Said documents shall be available for inspection at the John C. Fremont Healthcare District Administrative Office located at 5189 Hospital Road, Mariposa, California, Monday through Friday, except Holidays, between the hours of 9:00 a.m. and 12:00 p.m.
Source: John C. Fremont Healthcare District
