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JCF butterflyAGENDA of Board of Directors for 
Regular Board Meeting

Wednesday, April 21, 2021 

Location:  JCFHD Board Room 

5189 Hospital Road, Mariposa 

Candy O’Donel-Browne, Chair, Linda Pribyl, R.N. Secretary-Treasurer, 
Philip H. De Bry, D.D.S., Brenda Forrest, M.D. and Joseph E.C. Rogers, M.D., Directors 

Mission – To excel in the provision of quality health care services 
Vision – To be the organization of choice for community health care

Closed Session 12:30 p.m.

Regular Board Meeting 2:00 p.m.

  1.         Call to order and roll call

  2.         Open Session:  disclosure regarding Closed Session items pursuant to Government Code §54957.7
4 21 21 JCF

  3.         CLOSED SESSION

12:30 – 1:00 p.m.

A.    Significant exposure to anticipated litigation – 4 potential cases (Government Code §54956.9(b)) 12:30 – 1:00

1:00 – 2:00 p.m.

B.    Medical Staff report to the board by attending providers

C.    Trade Secrets – 3 - (Government Code §54956.87)

D.   Public Employee Evaluation (Government Code §54957(b)(2))

Title:  Chief Executive Officer

              4.         RECONVENE PUBLIC SESSION

Disclosure on reportable action taken during closed session

              5.         2:00 P.M. Board Meeting

A.    Welcome to our guestsguests may voluntarily sign in if they wish to have their name spelled correctly in the minutes of this organization.

B.    AirMethods, Heather Geske, Area Manager, Northern CA, report attached

  6.         Public Comments

Persons wishing to speak on any subject not on the agenda may do so at this time.  This legislative body cannot act on or discuss an item that is not on the agenda according to Government Code §54954.2(3).  Persons wishing to comment on an agenda item are invited to do so when the Board considers that item and the Chair calls for comments.  Thank you for your participation.

              7.         EDUCATION

Therese Williams, Director of PR & Community Outreach

              8.         CONSENT AGENDA

NOTE:  The Consent Agenda consists of items that are generally viewed as non-controversial and routine by JCFHD.  If the Board wishes to discuss an item, it will be removed from the Consent Agenda.  Consent Agenda items are generally approved in one single motion.  This is the appropriate time for the public to advise the Chair of any comments to the Consent Agenda, or to request that the Board consider removing an item from the Consent Agenda.

A.    Approve minutes of the Finance Board meeting of March 31, 2021

B.    Acceptance of minutes of the Policies & Procedures and Bylaws committee meeting of April 15, 2021

              9.         DISCUSSION/ACTION ITEM

A.    Resolution 5-21 removal of Charles Bill, CEO from Protective Life Insurance Company Life and Annuity Division

B.    Contracts and Agreements — review and accept operating agreements, costs and terms on attached spreadsheet

C.    Schedule Joint meeting with Board of Supervisors

Ø  Wednesday, June 23rd from 10-12 or 11-12

D.   Schedule Board Education & Development committee meeting date, Director Rogers

E.    Upon recommendation from Policies & Procedures and Bylaws committee – the following were recommended to be affirmed and/or adopted:

Ø  Adoption of Administration P&P

·       ADM-08 “Staff use of Doctors/Call Mobile”

Ø  Affirmation of COVID Protocols

·       “COVID Personal Protective Equipment Contingency and Crisis Use of N-95 Respirators COVID-19 Outbreak”

·       “COVID Visitation during COVID-19”

Ø  Adoption Human Resources P&Ps

·       HR 1.31 “Student Extern/Intern Shadowing”

Ø  Affirmation of Infection Prevention P&Ps

·       IP-103 “Microbiology Reports”

·       IP-303 “Management of Patients with Clostridium Difficile”

Ø  Affirmation of Pharmacy Protocol and Plan

·       Pharm 4.27 “Community Acquired Pneumonia”

·       2021-2022 Medication Error Reduction Plan

Ø  Affirmation of Skilled Nursing Facility Protocols

·       SNF 19 “COVID Visitation”

·       SNF-22 “COVID Infection Control Guidance”

Ø  Affirmation of Ultrasound P&P

·       US-08 “Female Pelvis”

F.     Board Bylaws, revision attached

10.          WRITTEN/VERBAL REPORTS

A.    Chief Executive Officer (CEO), Matthew Matthiessen

Ø  CEA survey responses

B.    Chief Nursing Officer (CNO), Gonzo Tafoya, RN (Interim), report attached

Ø  Spacelabs (telemetry) report – included in attached report

C.    Director of Operations (DOO), Ginger Clark, RN, report attached

Ø  Report on call center project

D.   Information Technology (IT), Craig Burchfiel, IT Manager, report attached

E.    Northside Clinic update, Terry Woodward, Plant Operations Manager

F.     New Hospital update, Therese Williams, PR and Outreach Director

G.   JCFH Foundation, Rebecca Swisher, Secretary, March minutes attached

H.   The “Big Dill” program, update, Katrina Anderson, LVN & Therese Williams

I.      Workforce Quality Group, update, Kristen Fournier, RN

11.          AGENDA ITEM(S) FOR FUTURE MEETINGS

A.    Construction timeline

B.    CEO Annual evaluation

C.    Wage Scale, April 28

D.   Follow up on CEA education, Director Rogers

E.    Cost Gallup survey

F.     Compliance Program options

G.   Quarterly Risk Management report, April 28

H.   February Financials, April 28

12.          NEXT MEETING DATES

A.    Regular Board Meeting:  May 19, 2021 @ 2pm

B.    Finance Board Meeting:  May 26, 2021 @ 2pm

C.    Policies & Procedures and Bylaws:  June 10, 2021 @ 2pm

D.   Board Education:  TBD

13.          INFORMATIONAL ITEM(S)

A.    Calendar – May meeting dates and/or rescheduling

B.    Happy Birthday to Director Brenda Forrest on April 24th

14.          ADJOURNMENT

In memory of Guy Clements (SNF Resident), Collin Takash, Judy Van Winkle (Contractor’s mother & Hospice) and Adrianus Vermut (Hospice)

Congratulations on the birth of baby:

Lydia Lenore to parents Ashley & William Tucker

Byron Dean to parents Elizabeth & Dean Mullis

Regular Board Meetings convene at 2:00 p.m. once each month.  Citizens wishing to schedule matters for Board consideration must contact the Clerk of the board in writing stating the action requested.  Appropriate requests will be scheduled before the Board as time allows.  Deadline for submission of written materials is seven days in advance of meeting.  An original and five copies of all supporting materials must be submitted.

Public Presentations: The law provides the opportunity for the public to be heard on any item within the subject matter jurisdiction of the Board, before or during the consideration of that item by the Board.  For all items, including items not on the agenda, the public presentation time at the start of each meeting is appropriate.  The Chair may set time limits as appropriate to manage the Agenda.  State law does not allow action to be taken on any item not on the Agenda.  JCFHD – Board Room is handicapped accessible.

This agenda shall be made available upon request in alternative formats to persons with a disability, in compliance with the Americans with Disabilities Act of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (California Government Code §54954.2).  Persons requesting special accommodations to participate in a District meeting, please contact the Board Clerk at 209-966-3631, x-5101, during regular business hours, at least 48 hours prior to the time of the meeting.

Pursuant to the Brown Act as codified in Government Code §54957.5, any documents pertaining to a non-closed agenda item distributed to a majority of the Board of Directors in less than 72 hours before a Board meeting shall be available for public inspection.  Said documents shall be available for inspection at the John C. Fremont Healthcare District Administrative Office located at 5189 Hospital Road, Mariposa, California, Monday through Friday, except Holidays, between the hours of 9:00 a.m. and 12:00 p.m.

Source: JCF

CASA
of Mariposa County

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