AGENDA of Board of Directors for
Regular Board Meeting
Wednesday, September 21, 2022
Location: 5189 Hospital Road,
Mariposa, CA 95338
Board Room maximum (COVID) occupancy is 9 people
Linda Pribyl, R.N., Chair, Candy O’Donel-Browne, Secretary-Treasurer,
Teresa Johnson, Suzette Prue and Joseph E.C. Rogers, M.D., Directors
Anne Branham, Legal Counsel, Best Best & Krieger Attorney at Law
Mission – To excel in the provision of quality health care services
Vision – To be the organization of choice for community health care
5 Pillars: People by Katrina Anderson, Service by VACANT, Quality by Kristen Fournier,
Finance by Matthew Matthiessen & Shahri Taj, Growth by Therese Williams
Closed Session 1:00 p.m.
Regular Board Meeting 2:00 p.m.
1. Call to order and roll call
2. Open Session: disclosure regarding Closed Session items pursuant to Government Code §54957.7
3. CLOSED SESSION
A. Report Involving Trade Secrets (Government Code §54956.87)
Ø Discussion will concern service line viability – three departments
Estimated date of public disclosure: November 2022
B. Public Employee Evaluation (Government Code §54957(b)(2))
Title: Chief Executive Officer
4. RECONVENE PUBLIC SESSION
Disclosure on reportable action taken during closed session
5. 2:00 P.M. Board Meeting
Welcome to our guests—guests may voluntarily sign in if they wish to have their name spelled correctly in the minutes of this organization.
6. ANNOUNCEMENTS
Therese Williams, Director of Public Relations & Community Outreach
Ø Mariposa County Fair report
7. Public Comments
Persons wishing to speak on any subject not on the agenda may do so at this time. This legislative body cannot act on or discuss an item that is not on the agenda according to Government Code §54954.2(3). Persons wishing to comment on an action item are invited to do so when the Board considers that item and when the Chair calls for comments. Thank you for your participation.
8. EDUCATION
A. Ashley Dunworth, Manager Nutrition & Food Services
B. Board of Supervisors, Rosemarie Smallcombe
9. MINUTES
A. Approve minutes of the Finance Board meeting of August 31, 2022
B. Acceptance of Policies & Procedures and Bylaws committee of September 9, 2022
10. DISCUSSION/ACTION ITEM
A. Resolution 23-22, adopting AB 361, Virtual meeting requirement for October, attached
B. Grand Jury Board response, Matthew Matthiessen, Chief Executive Officer, see attached
C. Upon recommendation from the Policies & Procedures committee the following were recommended to the affirmed and/or adopted:
Ø Adoption of Administration P&Ps
· ADM-02 “Signature Authority”
· ADM-23 “Investments”
Ø Affirmation of District Wide Protocol
· COVID IP-509 “Post COVID Infection or Exposure and Return to Work for Healthcare Personnel”
Ø Adoption of Home Health P&P – “wildfires” was added to the list of possible disasters
· Emergency/Disaster Management
Ø Adoption of Hospice P&P – “wildfires” was added to the list of possible disasters
· Emergency/Disaster Management
Ø Affirmation of Infection Prevention P&Ps and Protocol
· IP-201 “Fit Testing”
· IP-502 “Influenza Immunization”
· IP-504 “Testing of Health Care Personnel for SARS CoV-2”
· IP-508 “Screening and Immunization”
Ø Adoption of Medical Staff P&P
· C-01 “Physician Allied Health Appoint Reappoint”
Ø Affirmation of Pharmacy P&Ps
· Pharm 2.1 “Drug Room Physical Plant Environment”
· Pharm 2.6 “Drug Recall”
· Pharm 3.1 “Controlled Substance Ordering Receipt and Storage”
Ø Affirmation of Quality Plan
· Quality Assurance Performance Improvement & Patient Safety Plan 2022
11. WRITTEN/VERBAL REPORTS
A. Labor Union update, Matthew Matthiessen, Chief Executive Officer
B. ACHD (Association of California Healthcare Districts) Board Self-Evaluation
Due September & presented at the October 19, 2022 regular board meeting
All self-evaluations have been turned in. ACHD formulating report for next month
C. CEO annual evaluation
Due by October & presented at the November 2022 regular board meeting
D. New Board Member Orientation – selection of date
Ø Brown Act training
Ø New Board Member binders have been distributed
E. Brown Act training for Board Members, CEO & Board Clerk
Ø Independent online study
F. Interim Chief Nursing Officer (CNO), Lisa Hoyle, RN
G. Director of Human Resources, Julie Adair, report attached
H. Information Technology (IT), Craig Burchfiel, IT Manager, report attached
I. JCFH Foundation, Jill Harry, Secretary, August minutes attached
J. Chief Executive Officer (CEO), Matthew Matthiessen
12. AGENDA ITEM(S) FOR FUTURE MEETINGS
A. Board Self-Evaluation due September and presented 10/19/2022
B. CEO Annual Evaluation due October and presented at the November board /meeting
/Gary Hicks, G.L. Hicks Financial, LLC, to speak in December, regarding Hospital Construction update
C. California Advancing and Innovating Medi-Cal (CalAIM)
13. NEXT MEETING DATES/CALENDAR
A. Regular Board Meeting: October 19, 2022 @ 2pm
B. Finance Board Meeting: October 26, 2022 @ 2pm
C. Policies & Procedures and Bylaws committee: November 2, 2022 @ 2pm
14. ADJOURNMENT
In memory of Joseph Barnett (Hospice), Gene Bower (Hospice), Vivian Hartman (former Volunteer), Susie Johnson (former employee), Laura Miller (Hospice), Teresa White (Hospice)
Regular Board Meetings convene at 2:00 p.m. once each month. Citizens wishing to schedule matters for Board consideration must contact the Clerk of the board in writing stating the action requested. Appropriate requests will be scheduled before the Board as time allows. Deadline for submission of written materials is seven days in advance of meeting. An original and five copies of all supporting materials must be submitted.
Public Presentations: The law provides the opportunity for the public to be heard on any item within the subject matter jurisdiction of the Board, before or during the consideration of that item by the Board. For all items, including items not on the agenda, the public presentation time at the start of each meeting is appropriate. The Chair may set time limits as appropriate to manage the Agenda. State law does not allow action to be taken on any item not on the Agenda.
In compliance with the Americans with Disability Act, if you require special accommodations to participate in a board meeting, please contact the District at 209-966-3631, x-5101 at least 47 hours prior to the meeting.
This agenda shall be made available upon request in alternative formats to persons with a disability, in compliance with the Americans with Disabilities Act of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (California Government Code §54954.2). Persons requesting special accommodations to participate in a District meeting, please contact the Board Clerk at 209-966-3631, x-5101, during regular business hours, at least 48 hours prior to the time of the meeting.
Pursuant to the Brown Act as codified in Government Code §54957.5, any documents pertaining to a non-closed agenda item distributed to a majority of the Board of Directors in less than 72 hours before a Board meeting shall be available for public inspection. Said documents shall be available for inspection at the John C. Fremont Healthcare District Administrative Office located at 5189 Hospital Road, Mariposa, California, Monday through Friday, except Holidays, between the hours of 9:00 a.m. and 12:00 p.m.
Source: JCF
