BOARD OF DIRECTORS 

POLICIES & PROCEDURES and 
BYLAWS COMMITTEE 

Wendy Ryder-Priola, Committee Chair 

Suzette Prue, Attending Director 

Tuesday, January 3, 2023 @ 11:00 a.m. 

Location:  JCFHD Board Room, 5189 Hospital Road, Mariposa 

This agenda shall be made available upon request in alternative formats to persons with a disability, in compliance with the Americans with Disabilities Act of 1990 (42 U.S.C. §12132) and the Ralph M. Brown Act (California Government Code §54954.2).  Persons requesting special accommodations to participate in a District meeting, please contact the Board Clerk at 209-966-3631, extension 5101, during regular business hours, at least 48 hours prior to the time of the meeting.

AGENDA

1. Introduction of guests

2. General public input for agenda and non-agenda items

3. Approval of previous meeting minutes was completed at the previous Board meeting

4. Review and discuss policies and procedures:

• Adoption of Education P&P
• EDU-005 “Continuing Education Units”

• Affirmation of Hospice P&P
• HOSP 4001 “Hospice Infection Prevention and Control Plan”

• Adoption of IT & Security P&Ps
• IS 1.0 “Information Systems Defined”
• IS 1.1 “Use of Information Systems General”
• IS 1.2 “Closed Circuit Television (CCTV) Monitoring/Digital Cameras”
• IS 1.3 “Use of Copyrighted Information”
• IS 1.4 “Electronic Mail System”
• IS 1.4.1 “Use of Email”
• IS 1.4.2 “Corporate Email Signature”
• IS 1.5 “Internet Access and Use”
• IS 1.5.1 “Social Media”
• IS 1.7 “Security”
• IS 1.7.1 “Use of Personal Wireless Communication Devices”
• IS 1.7.2 “Security Encryption Software”
• IS 1.7.3 “Clean Desk”
• IS 1.7.4 “Firmware Versions Update”
• IS 1.7.5 “Audit Controls and System Activity Review”
• IS 1.7.6 “ Secured Disposal of Hardware”
• IS 1.7.7 “Device and Media Control”
• IS 1.7.8 “Facility Controls and Access Validation”
• IS 1.7.9 “Security Management Process”
• IS 1.7.11 “Protection from Malicious Software”
• IS 1.8 “Malware Viruses”
• IS 1.9 “Privacy and Security Education”
• IS 1.10 “IT Tech Support”
• IS 1.11 “After Hours IT Support”
• IS 1.12 “Remote Access”
• IS 1.15 “Access Authorization”
• IS 1.16 “Onboarding of Registry and Traveler”
• IS 1.17 “Security Credentials”
• IS 1.18 “Isolation Health Clearinghouse”
• IS 1.19 “Telecommuting”
• IS 2.1 “Violations Sanctions”
• IS 3.1 “Business Associate”
• IS 4.1.1 “Secure Text Messaging”
• IS 4.2 “Back-up and Restoring Files”
• IS 4.3 “Approved Platform”
• IS 4.7 “Workstation and Mobile Device Use”
• IS 5.1.0 “Access Control Unique Using Identification”
• IS 5.1.1 “Access Control Encryption and Decryption”
• IS 5.1.2 “Audit Controls and System Activity Review”
• IS 5.1.3 “Contingency Plan Emergency Mode Operations and Disaster Recovery”
• IS 5.1.4 “Data Integrity Encryption Data in Transit”
• IS 5.1.5 “Hardware Inventory”
• IS 5.1.6 “Isolation Health Clearinghouse”
• IS 5.1.7 “Mobile Device Management”
• IS 5.1.8 “Security Evaluation Frequency”
• IS 5.1.9 “Security Incident and Handling”
• IS 5.1.10 “Workforce Security Termination Procedures”
• IS 5.1.11 “Systems Development Life Cycle for Secure Software Applications”

• Affirmation of Ryan White P&Ps
• RW 1 “Flow Sheet Documentation”
• RW 2 “Health Care Maintenance Documentation”
• RW 3 “New Patient Blood Work”
• RW 4 “Nurses Responsibility”
• RW 5 “Patient Coordinators Responsibility”
• RW 6 “Routine Blood Work”
• RW 7 “Scheduling”
• RW 8 “Six and Twelve Month Eligibility and Certification Process”
• RW 9 “HIV Partner Services”
• RW 10 “Grievance”

5. Discussion and possible action regarding recommendation to Board concerning the Bylaws for the JCF Healthcare District Board of Directors; options include leaving the Bylaws as-is, suggesting revisions to all or certain portions of the Bylaws for Board discussion and vote, or suggesting a repeal of the Bylaws (which may also include proposing adoption of a new set of Bylaws) for Board discussion and vote.

6. Agenda item(s) for future meeting(s)

           C-01 “Physician Allied Health Appoint Reappoint”

7. Set next meeting date

8. Adjourn

Source: JCF