Madera County Board of Supervisors Meeting Agenda for June 7, 2016

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Last Updated: Sunday, 05 June 2016 06:35

Published: Sunday, 05 June 2016 06:35

Madera County Board of Supervisors Meeting Agenda for June 7, 2016 Regular Meeting 6/7/2016 8:30 AM  Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 2. CLOSED SESSION:   a. 1744 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 1747 : Request for Closed Session:     Public Employee Performance Evaluations, pursuant to Government Code Section 54957, Title of Position: County Administrative Officer     AIS Closed Session BOARD LETTER   c. 1792 : Request for Closed Session     Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1), Verizon California, Inc. vs. State Board of Equalization (Case Number 34-2011-00116029)     AIS Closed Session BOARD LETTER   d. 1798 : Request for Closed Session:     Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1), Guadagnini, Gene M. vs. County of Madera     AIS Closed Session BOARD LETTER   e. 1799 : Request for Closed Session:     Conference with Legal Counsel - Anticipated Litigation, pursuant to Government Code Section 54956.9 (d)(2),Significant Exposure to Litigation (ONE CASE)     AIS Closed Session BOARD LETTER   f. Report by County Counsel on Closed Session items.   9:30 A.M. 3. INVOCATION AND PLEDGE OF ALLEGIANCE 4. CONSENT CALENDAR 5. PUBLIC COMMENT: 6. REGULAR SESSION:   a. 1801 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 1     Presentation of Proclamation recognizing Donald Eugene Chase for his dedication and commitment as a Paid Call Firefighter/Volunteer at Station 19 in Madera Ranchos from October 2, 1979 until his retirement on May 16, 2015.     AIS Regular BOARD LETTER       2016 Donald Eugene Chase (2)   b. 1749 : SOCIAL SERVICES DEPARTMENT     Presentation of Proclamation proclaiming June 15, 2016 as Elder Abuse Awareness Day in Madera County.     AIS Regular BOARD LETTER       PROCLAMATION - Elder Abuse   c. 1781 : COUNTY CLERK-RECORDER & REGISTRAR OF VOTERS     Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 15-105, in the amount of $130,000.00, derived from Recorder - Documentary Transfer Tax to Special Departmental Expense, for Fiscal Year 2015-2016 for the purpose of funding Phase I of the Clerk-Recorder System Upgrade, and authorize the County Clerk-Recorder to enter into an agreement with Tyler Technologies.     AIS TOA/RUR BOARD LETTER       15-105 Clerk-Recorder RUR for attachment       Tyler Plan Narrative   d. 1800 : COUNTY ADMINISTRATION DEPARTMENT/RISK MANAGEMENT & LEGAL SERVICES DIVISION     Legal Services with Lozano Smith, LLP. 1.              Discussion and consideration of approval of Request for Transfer of Appropriations No. 15-107, in the amount of $1,100,000.00, transfer from Appropriations for Contingency - Appropriations for Contingencies to County Counsel - Professional & Specialized Services and Judgments and Damages, for Fiscal Year 2015-2016. 4 Votes Required 2.              Discussion and consideration of entering into Amendment to Agreement No. 10440-C-2015 with Lozano Smith, LLP, increasing the cap on compensation from $550,000.00 to $950,000.00.     AIS TOA/RUR BOARD LETTER       PRESENTATION       6.7.16 Lozano Smith Amendment - TOA       6.7.16 Lozano Smith Amendment - Agreement   e. 1811 : FIRE DEPARTMENT     Fire Protection Reimbursement. 1.              Discussion and consideration of approval of a Resolution approving Fire Protection Agreement No. 4CA03088 by and between the County of Madera and the State of California Department of Forestry and Fire Protection (CAL FIRE), and authorizing the Chairman to sign on behalf of the County of Madera. 2.              Discussion and consideration of entering into State Agreement No. 4CA03088 with the California Department of Forestry and Fire Protection (CAL FIRE), in the amount of $5,860,010.00, for fire service and operations, for Fiscal Year 2016-2017.     AIS Contract BOARD LETTER       RESOLUTION       AGREEMENT - EXHIBIT A   f. 1754 : PROBATION DEPARTMENT     Discussion and consideration of entering into anAgreement with Streets 2 Schools to provideDomestic Violence Counseling to Domestic Violence offenders, and authorize the Chairman to sign the agreement.     AIS Contract BOARD LETTER       MOU S2S DV Counseling 5 2016   g. 1758 : TREASURER-TAX COLLECTOR DEPARTMENT     Discussion and consideration of approval of Resolution advising the Madera Irrigation District of the charges to be made for collection of District assessments and other terms.     AIS Resolution BOARD LETTER       BOS RESOLUTION - MID ASSESSMENTS       MID RESOLUTION NO. 2016-27       MID Amended Resolution No. 2016-27   h. 1668 : ANIMAL SERVICES DEPARTMENT     First Hearing to consider an Ordinance amending Madera County Code, Part III of Chapter 6.04 of Title 6 pertaining to licensing and vaccination of animals.  (Waive the Reading and Set the Second Hearing for June 21, 2016 at 10:00 A.M.)     AIS Ordinance BOARD LETTER       Ordinance Amendment - Animal Licensing       Ordinance Amendment - Animal Licensing - REDLINE       Pre-Adoption Summary of Ord re Chapter 6 04 Animal Licensing 7. 10:00 A.M. HEARINGS:   a. 1698 : BOARD OF DIRECTORS SPECIAL DISTRICTS/ASSESSMENT DISTRICT NO. 89-1, BASS LAKE/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Hearing to consider a Resolution approving the estimate of expenditures and making a determination to levy and collect a Special Assessment for Road Maintenance purposes for Assessment District No. 89-1, Pines Tract, Bass Lake for Fiscal Year 2016-2017.     AIS Resolution BOARD LETTER       RESOLUTION NO. 2016-064       Resolution-Levy and Collect Assessment   b. 1706 : BOARD OF EQUALIZATION     Hearing of objections to assessment of lands by the Assessor of the Chowchilla Water District and Resolution setting tax rate for Fiscal Year 2016-2017.     AIS Resolution BOARD LETTER       CWD BOARD LETTER       CWD RESOLUTION 2016-07       CWD 2016-2017 ASSESSED VALUATION       ASSESSMENT BOOK - VOLUME 1       ASSESSMENT BOOK - VOLUME 2       BOE RESOLUTION   c. 1833 : BOARD OF SUPERVISORS DEPARTMENT     Hearing to consider of approval of a Resolution, for purposes of Section 147(f) of the Internal Revenue Code of 1986, the issuance of multifamily housing revenue bonds by the Golden State Finance Authority to finance the acquisition, rehabilitation and equipping of a multifamily housing project located within Madera County.  4 Votes Required     AIS Resolution BOARD LETTER       Village of Madera Executive Summary       May 14, 2016 Madera Tribune Public Notice       RESOLUTION 8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 9. SUPERVISORS AND STAFF REPORTS   CLOSED SESSION: CONTINUE FROM 8:30 A.M. SESSION 10. ADJOURNMENT   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION 11. CONSENT CALENDAR ITEMS   A. APPROVAL OF MINUTES     1. Minutes of May 17, 2016 8:30 AM   B. 1709 : AGRICULTURE COMMISSIONER/SEALER OF WEIGHTS & MEASURES     Consideration of approval of a Letter of Intent with the United States Department of Agriculture (USDA), to continue Fiscal Year 2015-2016 wildlife damage services until a Fiscal Year 2016-2017 agreement is approved by the Board of Supervisors, and authorize the Chairman of the Board to sign the Letter of Intent.     AIS Contract BOARD LETTER       WS info 16 17 contract       USDA Wildlife Services LOI 16 17   C. 1808 : ASSESSOR'S DEPARTMENT     Consideration of entering into Amendment to Agreement No. 6654M-C-2015 with Megabyte Systems, Inc., in the amount of $16,808.59 per month, to continue support and maintenance of the property tax software used by the Assessor's, Auditor's and Tax Collector/Treasurer's Office, for Fiscal Year 2016-2017.     AIS Contract BOARD LETTER       Megabyte_Maintenance_Agreement_FY16_17   D. 1768 : AUDITOR-CONTROLLER DEPARTMENT     Consideration of entering into Agreement with Bartel Associates, LLC, in the amount of $18,000.00, to provide actuarial services of the County's Retiree Healthcare Plan as of June 30, 2015 as required by Governmental Accounting Standards Board (GASB) Statement No. 45 Other Post Employment Benefits (OPEB) Actuarial Valuation Fee Estimate and Data Request, for use in the County's 2015-2016 and 2016-2017 financial statements.     AIS Contract BOARD LETTER       Bartel Associates 2015-16 OPEB contract   E. 1759 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into Agreement with Zaks Enterprises LLC D.B.A. Zaks Security One, in an amount not to exceed $52,000.00, for security patrol services at the Behavioral Health Services (BHS) building located at 209 E. 7th Street in Madera, for Fiscal Year 2016-2017.     AIS Contract BOARD LETTER       Zaks Enterprises, LLC Contract 16-17 with Contractors Signature   F. 1788 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into Agreement with Crisis Support Services of Alameda County, in an amount not to exceed $38,820.00, for provision of crisis intervention services by telephone, for Fiscal Year 2016-2017.     AIS Contract BOARD LETTER       Crisis Support Services Alameda County Contract FY 16-17 with Contractors Sign   G. 1807 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into Amendment to Agreement No. 10252A-C-2015, with California Health Collaborative, in an amount not to exceed $1,400,000.00, for the Perinatal Mental Health Integration Project (PMHIP) for Fiscal Years 2015-2019.     AIS Contract BOARD LETTER       Ca Health Collaborative 2nd Amendment FY 14-19 10252-C-2014 Contractors Sign   H. 1810 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 5     Consideration of approval to reaffirm Resolution No. 2015-101, declaring a local emergency due to the tree mortality disaster that exists in the County and throughout the State.     AIS Regular BOARD LETTER       RESOLUTION NO. 2015-101       10 30 15 State of California - Tree Mortality - Proclamation of a State of Emergency   I. 1797 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Consideration of approval of a Resolution approving the submittal of Fiscal Year 2015-2016 Community Development Block Grant (CDBG) NOFA Application to update the Signature Card for the Community Development Block Grant 15-CDBG-10573.     AIS Resolution BOARD LETTER       Signed Resolution   J. 1831 : COUNTY ADMINISTRATION DEPARTMENT     PG&E Lighting Retrofit Project. 1.              Consideration of approval to authorize the submittal of a Business Rebate Application to Pacific Gas & Electric (PG&E) for lighting retrofits at various County buildings, and authorize the County Administrative Office, on behalf of the Board, to sign the application and all required supporting documentation. 2.              Consideration of approval to authorize the County Administrative Officer, on behalf of the Board, to sign a contract with Heim Electric, Inc. To perform lighting retrofits only upon project approval by PG&E.     AIS Regular BOARD LETTER       Sample Agreement and Rebate Application   K. 1757 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION     Consideration of entering into Amendment to Agreement No. 5170-C-93 with R.M.R. Properties, to extend the lease term for Real Property located at 720 East Yosemite Avenue, Madera, for the Department of Social Services, to February 28, 2018.     AIS Contract BOARD LETTER       6.7.16 Lease Amendment   L. 1814 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Consideration of entering into Amendment to Agreement No. 9562A-C-2015, with TALX Corporation, for Unemployment Claims Administration through June 30, 2016, and authorize the Chairman to execute the Amendment/Extension.     AIS Contract BOARD LETTER       Talx Corporation - Contract Extension through June 2016       Talx Corporation - 2012-2015 Agreement       Talx Corporation - Contract Extension through December 2015 (Fully Executed Version)   M. 1823 : COUNTY COUNSEL DEPARTMENT     Consideration of approval to direct the Board Clerk to decline to authorize the issuance of Tax and Revenue Anticipation Notes (TRANs) of Bass Lake Joint Union School District, Chawanakee Unified School District, Golden Valley Unified School District, Madera County Board of Education and Yosemite Unified School District.     AIS Regular BOARD LETTER       Denial Memorandum re issuance of TRANS for 5 districts (00439335x7AD00)       DS C letter for denial of issuance of TRANS for 5 Districts (00439333x7AD00)       School Dist Resolutions re 16-17 TRANs (00439248x7AD00)   N. 1766 : PUBLIC HEALTH DEPARTMENT     Consideration of entering into a Facility Use Agreement between the Madera Children & Families Commission - First 5 Madera and the County of Madera Public Health Department (MCPHD), for the Women, Infant, and Children (WIC) Program, and authorize the Chairman to sign the agreement.     AIS Contract BOARD LETTER       Revised WIC Contract with 1st 5 for Chowchilla   O. 1780 : PUBLIC HEALTH DEPARTMENT     Consideration of entering into Amendment to Agreement No. 10587-C-2016 with A3 Concepts,LLC, to increase the maximum compensation by an additional $6,018.00, for consultation and grant writing service for submitting application for California Accountable Communities for Health Initiative Grant (CACHI), and authorize the Chairman to sign the agreement.     AIS Contract BOARD LETTER       Amended Contract for A3 Concepts   P. 1786 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT DIVISION     Transit Facility in Madera County. 1.              Consideration of entering into Agreement with LANCO General Contractor, Inc.,in the amount of $285,985.00, for the construction of Interior Remodel & Accessibility Upgrades at Transit Facility in Madera County. 2.              Consideration of approval to authorize the Public Works Director or his designee to issue the Notice to Proceed. 3.              Consideration of approval to authorize the Auditor-Controller to issue payments for contingencies up to 10% of the contract award amount per established County policy. 3.              Consideration of approval to authorize the Public Works Director or his designee to issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Bid Results       CONTRACT       PLANS & SPECIFICATIONS   Q. 1762 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Consideration of approval of the Madera County Transportation Commission (MCTC) Applications for Transportation Development Act (TDA) Local Transportation Funds (LTF) and State Transit Assistance (STA) funds for Fiscal Year 2016-2017 and carryover Fiscal Year 2009-2010 LTF funds, and authorize the Public Works Director to execute the applications for submittal to the Madera County Transportation Commission for adoption.     AIS Resolution BOARD LETTER       Transportation Development Act Application       Local Transportation Fund Estimate   R. 1805 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Consideration of approval of a Resolution certifying the County Maintained Road Mileage Report for year ending December 31, 2015.     AIS Resolution BOARD LETTER       Resolution   S. 1782 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 15-109, in the amount of $2,298.11, derived from Sheriff Emergency Operations - Other Governmental Agencies to Overtime and Special Departmental Expenses, for Fiscal Year 2015-2016.  4 Votes Required     AIS TOA/RUR BOARD LETTER       04041 - RUR $2,298.11 Calaveras County Butte Fire Reimb JUNE2016   T. 1783 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue (RUR)  No. 15-104, in the amount of $21,500.00, derived from Sheriff K-9 Program - Contributions & Donations to Fixed Assets Equipment>$5,000, for Fiscal Year 2015-2016.  4 Votes Required     AIS TOA/RUR BOARD LETTER       04033 RUR CANINE PROGRAM $21,500 JUNE2016   U. 1784 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval to submit a Minute Order authorizing the application for the Edward Byrne Memorial Justice Assistance Grant Program 2016 Local Solicitation for Fiscal Year 2016-2017, which further authorizes the Sheriff and County Administrative Officer to endorse necessary forms, certifications and assurances for submission and for modifications, when indicated or needed.     AIS Regular BOARD LETTER   V. 1583 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval to reaffirm Resolution No. 2015-087, proclaiming a local emergency created by the severe drought conditions that exist in the County and throughout the State.     AIS Regular BOARD LETTER       Resolution No. 2015-087   W. 1652 : SOCIAL SERVICES DEPARTMENT     Consideration of entering into a Memorandum of Understanding (MOU) with First 5 Madera County to provide early intervention services.                                AIS Contract BOARD LETTER       First 5 AmeriCorps MOU 16-18   X. 1796 : TREASURER-TAX COLLECTOR     Consideration of approval of a Resolution delegating investment authority to the County Treasurer-Tax Collector, for Fiscal Year 2016-2017.     AIS Resolution BOARD LETTER       Resolution   Y. 1785 : WORKFORCE DEVELOPMENT BOARD OF MADERA COUNTY     Appointments. 1.              Consideration of approval to appoint Elizabeth Wisener - CAPMC, Mike Lopez - Steel Metal Workers Union #104, and Laura Gutile - Private Sector, to the Workforce Development Board, for 3 year term. 2.              Consideration of approval to reappoint Pat Gordon - JBT, to the Workforce Development Board, for an additional 3 year term from 7/16/16 to 7/16/19.     AIS Regular BOARD LETTER       2016.6.7 Elizabeth Wisener app       2016.6.7 Mike Lopez app       2016.6.7 Laura Gutile app   Z. 1813 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE AREA NO. 19, ROLLING HILLS/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Consideration of approval of a Resolution determining that there is a need to continue the emergency action authorized by Resolution No 2016-068, for County Service Area (CSA) No. 19, Rolling Hills.  4 Votes Required     AIS Resolution BOARD LETTER       RESOLUTION   AA. 1711 : BOARD OF DIRECTORS SPECIAL DISTRICTS/COUNTY SERVICE AREA 19, ROLLING HILLS/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Water Meters Installation & Pipeline Replacement for County Service Area No. 19, Rolling Hills (CSA-19). 1.              Consideration of approval of a Resolution authorizing reimbursement of project expenditures. 2.              Consideration of approval of a Resolution of Madera County Services Area No. 19, Rolling Hills authorizing the Public Works Director or designee to sign financing agreement, amendment, and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); authorizing to approve claims for reimbursement; authorizing to execute budget and expenditure summary; authorizing to sign the final release form and the certification of project completion; and pledging and dedicating net water revenues from to payment of DWSRF financing. 3.              Consideration of approval of a Resolution authorizing the Public Works Director or designee to execute a financial assistance application for a financing agreement from the State Water Resources Control Board.     AIS Resolution BOARD LETTER       Resolution_Reimbursement       Resolution_Signing Authority       Resolution_Pledge Revenues and Funds   AB. 1790 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT 8A, NORTH FORK/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES     Consideration of approval of a Resolution authorizing the Public Works Director or designee, on behalf of Maintenance District No. 8A, North Fork, to execute a financial assistance application for a financing agreement from the State Water Resources Control Board for the North Fork Emergency Project.     AIS Resolution BOARD LETTER       RESOLUTION   AC. 1794 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 19, PARKWOOD/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES     Consideration of approval of Receipt of Unanticipated Revenue No. 15-106, in the amount of $50,000.00, derived from MD19 Parkwood Improvement Fund - USDA Grant to Buildings and Improvements, for Fiscal Year 2015-2016.     AIS TOA/RUR BOARD LETTER       Budget Adjustment Authorization form   AD. 1787 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 24, TEAFORD MEADOWS/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Feasibility Study for New Well and Storage Tank for Maintenance District (MD) No. 24, Teaford Meadows. 1.              Consideration of approval of a Resolution of Maintenance District No. 24, Teaford Meadows authorizing the Public Works Director or designee to sign financing agreement, amendments, and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); authorizing to approve claims for reimbursement; authorizing to execute budget and expenditure summary; authorizing to sign the final release form and certification of project completion; and pledging and dedicating net water revenues from to payment of DWSRF financing. 2.              Consideration of approval of a Resolution authorizing the Public Works Director or designee to execute a financial assistance application for a financing agreement from the State Water Resources Control Board.     AIS Resolution BOARD LETTER       Resolution-Signing Authority       Resolution-Pledge Revenues and Funds   AE. 1756 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 33, FAIRMEAD/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES     Waste Water Treatment Plant funding for Maintenance District (MD) No. 33, Fairmead 1.              Consideration of approval to rescind Resolution 2016-027. 2.              Consideration of approval of a Resolution for Pledged Revenues and Fund(s) for Maintenance District No 33, Fairmead.     AIS Resolution BOARD LETTER       Resolution