Madera County Board of Supervisors Meeting Agenda for Tuesday, October 18, 2016 – Agenda Items Include Biomass

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Last Updated: Sunday, 16 October 2016 05:47

Published: Sunday, 16 October 2016 05:46

Madera County Board of Supervisors Meeting Agenda for Tuesday, October 18, 2016 Regular Meeting 10/18/2016 8:30 AM  Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 2. CLOSED SESSION:   a. 2211 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 2213 : Request for Closed Session:     Public Employee Performance Evaluations, pursuant to Government Code Section 54957,Title of Position: County Administrative Officer     AIS Closed Session BOARD LETTER   c. 2274 : Request for Closed Session:     Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1), Madera County Farm Bureau vs. County of Madera, et al.     AIS Closed Session BOARD LETTER   d. 2264 : Request for Closed Session:     Public Employee Performance Evaluations, pursuant to Government Code Section 54957,Title of Position: Director of the Department of Corrections     AIS Closed Session BOARD LETTER   e. 2273 : Request for Closed Session:     Public Employment, pursuant to Government Code Section 54957, Title of Position:  Veterans Service Officer     AIS Closed Session BOARD LETTER   f. Report by County Counsel on Closed Session items.   9:30 A.M. 3. INVOCATION AND PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT:   CONSENT CALENDAR   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION 5. CONSENT CALENDAR ITEMS   A. APPROVAL OF MINUTES     1. Minutes of Oct 4, 2016 8:30 AM   B. 2214 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of approval to appoint Chuck Doud as a District 1 representative to the Madera County Behavioral Health Board, for a term of November 1, 2016 through November 1, 2019.     AIS Regular BOARD LETTER       Redacted Doud application   C. 2215 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of approval of the 2015-2016 Annual Report of the Madera County Behavioral Health Board as submitted.     AIS Regular BOARD LETTER       MCBHB Annual Report 2015-16   D. 2261 : CLERK OF THE BOARD/BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval to appoint Supervisor Max Rodriguez as the Primary Director and appoint Supervisor Tom Wheeler as Alternate Director to the California State Association of Counties (CSAC) Board of Directors for the 2016-2017 Association Year beginning November 29, 2016.     AIS Regular BOARD LETTER       Nomination of CSAC BOD Member for 2016-2017 Chairman and Chairman Pro Tem   E. 2221 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/ENVIRONMENTAL HEALTH DIVISION     Consideration of approval to authorize the Deputy Director of the Environmental Health Division to act as an agent to execute and submit an annual grant application to the U.S. Food and Drug Administration for the Voluntary National Food Regulatory Program Standard in the amount of $3,000.00.     AIS Regular BOARD LETTER   F. 2144 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Consideration of approval of a Resolution regarding special assessments on real property regarding unpaid Code Enforcement fees and penalties.     AIS Resolution BOARD LETTER       Exhibit A - ADHV Tax Assessments       Signed Resolution   G. 2245 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Consideration of approval of a Resolution authorizing the Community and Economic Development Director or his/or designee to enter into a Standard Agreement with the California Department of Housing and Community Development for the administration of a Housing Related Parks Program (HRPP) Grant.     AIS Resolution BOARD LETTER       Signed Resolution   H. 2195 : CORRECTIONS DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 16-130, in the amount of $289,849.00, and appropriate these funds to Madera County Department of Corrections Mentally Ill Offender Crime Reduction (MIOCR) Grant Program, Org 04640.  4 Votes Required     AIS TOA/RUR BOARD LETTER       MCC NO. 10414-C-2015       16-130 DOC MIOCR RUR for attachment   I. 2243 : CORRECTIONS DEPARTMENT     Consideration of entering into an Amendment to MCC No. 10547-C-2015 with Edovo/Jail Education Solutions, amending sections of the agreement pertaining to the Scope of Services, Compensation and Costs, and Notices and authorize Chairman to sign.     AIS Contract BOARD LETTER       Edovo Addendum to 10547-C-2015   J. 2162 : COUNTY ADMINISTRATION DEPARTMENT     Community Facilities District Formation. 1.              Consideration of entering into an Agreement with Seevers Jordan Ziegenmeyer, in an amount not to exceed $50,000.00, for Appraiser Services, effective October 1, 2016. 2.              Consideration of entering into a Deposit and Reimbursement Agreement with Rio Mesa Holdings, LLC. for initial costs associated with the formation of the Tesoro Viejo Community Facilities District.     AIS Contract BOARD LETTER       Appraiser Agreement - Seevers Jordan Ziegenmeyer       Deposit and Reimbursement Agreement   K. 2235 : COUNTY ADMINISTRATION DEPARTMENT     Veterans Service Officer Agreements. 1.              Consideration of entering into an Amendment to MCC No. 10250-C-2014 with the County of Fresno for the provision of a Veterans Services Officer for the period of November 1, 2016 through March 31, 2017. 2.              Consideration of approval to designate the Fresno County Veterans Services Officer as the Madera County Veterans Services Officer for the purpose of meeting County Veterans Service Office (CVSO) requirements.     AIS Contract BOARD LETTER       Amendment to 10250-C-2014   L. 2255 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Consideration of approval of a Resolution adopting the amended Policy and Guidelines to the County's Sexual Harassment/Discrimination Prevention Policy.     AIS HR/Personnel BOARD LETTER       BOS Item - Resolution and SH-Discrim Policy - Oct 2016       Policy and Guidelines on Discrimination and Harassment (Revised - Redlined Version) (00437257-2x7AD00)       CAamendedFEHAregsEmployersApril_1_2016_Final   M. 2256 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     First hearing to consider Ordinances adding Chapter 2.34 to Title 2 of the Madera County Code establishing the 'Department of Veterans Services' and Amending Section 2.15.020 of Chapter 2.15 of Title 2 pertaining to the County's Public Administrator-Public Guardian function;Waive the Reading and Set the Second Hearing for November 1, 2016.     AIS Ordinance BOARD LETTER       Veterans Services - Ordinance Creating Department (00465514x7AD00       DSS - Public GuardianAdmin_Ordinance Amending 2 15 020 of County Code (00465520-1x7AD00)   N. 2231 : FIRE DEPARTMENT     Consideration of approval for Madera County Fire to start utilizing a Madera County Fire/CAL FIRE Dual logo.                  AIS Regular BOARD LETTER       CAL FIRE Madera County Fire   O. 2240 : FIRE DEPARTMENT     Consideration of approval for the Madera County Fire Department to move forward with the purchase of a Type 2 Fire Engine to be placed at Tesoro Viejo temporary fire station site.     AIS Regular BOARD LETTER   P. 2259 : PROBATION DEPARTMENT     Consideration of entering into an Agreement with ECN Polygraph & Investigations to provide polygraph testing and background investigations for the law enforcement agencies within the County including the following:  Probation, Sheriff, Corrections, and the District Attorney.     AIS Contract BOARD LETTER       ECN signed contract 10 2016   Q. 2260 : PROBATION DEPARTMENT     Consideration of entering into an Agreement with Zak's Security to provide Hospital Guard Security Services as necessary.     AIS Contract BOARD LETTER       Zak's signed contract 10 2016   R. 2232 : PUBLIC HEALTH DEPARTMENT     Medical Surge Capacity Planning and Preparedness activities. 1.              Consideration of entering into an Agreement with Madera Community Hospital, in an amount not to exceed $13,865.00, for the All Hazard Planning and Emergency Preparedness/Medical Surge Capacity Preparedness activities, for Fiscal Year 2016-2017, and authorize the Chairman to sign. 2.              Consideration of entering into an Agreement with Valley Children's Hospital, in an amount not to exceed $13,865.00, for the All Hazard Planning and Emergency Preparedness/Medical Surge Capacity Preparedness activities, for Fiscal Year 2016-2017, and authorize the Chairman to sign.     AIS Contract BOARD LETTER       MCH Contract       VCH Contract   S. 2242 : PUBLIC HEALTH DEPARTMENT     Consideration of entering into a Facility Use Agreement between the Madera Children & Families Commission First 5 Madera and the County of Madera Public Health Department (MCPHD), for the Women, Infant, and Children (WIC) Program, and authorize the Chairman to sign.     AIS Contract BOARD LETTER       Chow Agreement   T. 2220 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Consideration of approval of a Resolution to adopt the Measure T Annual Expenditure Plan for Fiscal Year 2016-2017.     AIS Resolution BOARD LETTER       Annual Expenditure Plan for FY 2016-2017   U. 2253 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Consideration of approval of Transfer of Appropriations No. 16-135,  in the amount of $161,311.00, transfer from Rds-Admin Professional & Specialized Services to Roads Shop - Fixed Assets-Equipment, for Fiscal Year 2016-2017.     AIS TOA/RUR BOARD LETTER       Budget Adjustment Authorization   V. 2250 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS     Request to Deed Surplus Property to Madera Unified School transfer of Title to Madera Unified School District. 1.              Consideration to of approval of request from Madera Unified School District to donate a 15 foot strip of land, approximately 9,454.65 square feet, APN: 011-240-016, also known as Outlot ‘A’ of Eastside Homes No. 2, which is adjacent to the future elementary school site located at the northwest corner of Road 28 (Tozer) and ‘A’ street. 2.              Consideration to of approval of a Resolution approving donation and declaring APN: 011-240-016 (Outlot A) as Surplus Property and authorizing the Chairman to execute a deed to transfer title to the property to Madera Unified School District.     AIS Resolution BOARD LETTER       Resolution       Grant Deed       Map-Outlot A and school site       Letter to County   W. 2257 : PUBLIC WORKS DEPARTMENT/MAINTENANCE & OPERATIONS DIVISION     Chowchilla Area Transit Express Services. 1.              Consideration of entering into an Agreement with the City of Chowchilla, in the amount of $105,087.00, to provide CATX transit services to county residents, for Fiscal Year 2016-2017. 2.              Consideration of approval to authorize the Public Works Director and Deputy Public Works Director to approve invoices. 3.              Consideration of approval to authorize the Public Works Director and Deputy Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Agreement       Madera City Council Resolution # 96-16   X. 2258 : PUBLIC WORKS DEPARTMENT/MAINTENANCE & OPERATIONS DIVISION     Dial-A-Ride Services. 1.              Consideration of entering into Agreement with the City of Madera, in the amount of $601,418.00, to provide Dial-A-Ride (DAR) services to county residents, Fiscal Year 2016-2017. 2.              Consideration of approval to authorize the Public Works Director to approve invoices. 3.              Consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Agreement   Y. 1776 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval to reaffirm Resolution No. 2015-087, proclaiming a local emergency created by the severe drought conditions that exist in the County and throughout the State.     AIS Regular BOARD LETTER       Resolution No. 2015-087   Z. 2110 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 16-134, in the amount of $25,365.00, derived from Sheriff Canine Program - Contributions & Donations to Professional & Specialized Services and Special Departmental Expense, for Fiscal Year 2016-2017.  4 Votes Required     AIS TOA/RUR BOARD LETTER       04033 RUR $25,365 OCT2016   AA. 2111 : SHERIFF-CORONER'S DEPARTMENT     Consideration of entering into an Agreement with Tyler Technologies, in the amount of $46,206.00, for Civil Software License and Professional Services, for Fiscal Year 2016-2017.     AIS Contract BOARD LETTER       Tyler Tech   AB. 2241 : SHERIFF-CORONER'S DEPARTMENT     Consideration of entering into an Equitable Sharing Agreement with the Untied States Department of Justice, for the Federal Asset Forfeiture Funds held by the Sheriff's Department.     AIS Contract BOARD LETTER       ESA 2015-2016 SEPT2016   AC. 2205 : SOCIAL SERVICES DEPARTMENT     Madera County Interagency Children and Youth Services Council Annual Report 2015-2016. 1.              Consideration of approval of the updated Members and Alternates to Madera County Interagency Children and Youth Services Council for the 2015-2016 year. 2.              Consideration of approval of the list of Members and Alternates to the Madera County Interagency Children and Youth Services Council for the 2016-2017 year. 3.              Consideration of approval of the Interagency Children and Youth Services Council 2015-2016 Program Reports. 4.              Consideration of approval to adopt the Madera County Interagency Children and Youth Services Council 2015-2016 target populations as continued focus for 2016-2017.     AIS Regular BOARD LETTER       Interagency Annual Report 2015-2016 Approved PDF   AD. 2137 : TREASURER-TAX COLLECTOR DEPARTMENT     Credit Card and E-Check Fee payment services. 1.              Consideration of entering into an Agreement with Official Payments Corporation for credit card and electronic check payment services. 2.              Consideration of approval to authorize the Treasurer-Tax Collector to absorb the e-check fee as a cost of doing businessand to be paid from available appropriations in line item 00510-721400: Tax Collector-Professional & Specialized Services.     AIS Contract BOARD LETTER       Check Processing Chart       Official Payments Services Agreement   AE. 2158 : WATER AND NATURAL RESOURCES DEPARTMENT     Consideration of entering into an Agreement with San Joaquin River Exchange Contractors Water Authority.     AIS Contract BOARD LETTER       AGREEMENT   AF. 2225 : WORKFORCE DEVELOPMENT BOARD OF MADERA COUNTY     Consideration of approval of the re-appointment of Ruben Zarate, to the Workforce Development Board of Madera County, for an additional 3 year term.     AIS Regular BOARD LETTER   AG. 2252 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT 22A, OAKHURST SEWER/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Consideration of approval of a Resolution transferring 2.0 sewer units from APN 064-070-093 to APN 064-070-087 in Maintenance District No. 22A, Oakhurst Sewer.     AIS Resolution BOARD LETTER       Resolution 6. REGULAR SESSION:   a. 2185 : PUBLIC HEALTH DEPARTMENT     Presentation of proclamation declaring October 23 - 29, 2016 as “Lead Poisoning Prevention Week” in Madera County.     AIS Regular BOARD LETTER       Lead Proclamation   b. 2193 : BOARD OF SUPERVISORS - DISTRICT NO. 5     Discussion and consideration of approval to sign on to a multi-county letter to the California Public Utilities Commission (CPUC) regarding the importance of baseload and flexible generation power including biomass.     AIS Regular BOARD LETTER       Counties' letter to CPUC re 50% RPS (2)   c. 2238 : AUDITOR-CONTROLLER DEPARTMENT     Discussion and consideration of entering into an Agreement with Sunguard Public Sector, LLC to upgrade the County's financial system.     AIS Contract BOARD LETTER       SunGard DRAFT Contract       MADERA COUNTY MASTER CONTRACT NO. 003   d. 2239 : AUDITOR-CONTROLLER DEPARTMENT     Upgrade to the County's financial system to One-Solution. 1.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 16-121, in the amount of 256,160.00, derived from General Fund Revenues - Current Secured Property Tax and Property Tax In-Lieu VLF to Information Technology-One Solution Upgrade - Fixed Assets, for Fiscal Year 2016-2017. 2.              Discussion and consideration of approval of Transfer of Appropriations No. 16-122, in the amount of 450,630.00, transfer from Information Technology - Fixed Assets to Information Technology-One Solution Upgrade - Fixed Assets, for Fiscal Year 2016-2017.     AIS TOA/RUR BOARD LETTER       RUR No. 16-121       TOA No. 16-122   e. 2189 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION & PROBATION DEPARTMENT     Probation/Boot Camp Tenant Improvement Project. 1.              Discussion and consideration of entering into an Agreement with Divcon Inc., in the amount of $2,153,000.00, for construction of the Madera County Probation Boot Camp project, and authorizing issuance of the Notice to Proceed. 2.              Discussion and consideration of approval of a Resolution awarding the contract to Divcon Inc., and overruling all bid protests. 3.              Discussion and consideration of entering into an Agreement with Core Business Interiors, in the amount of $201,440.61, for the procurement and installation of new furniture for the Madera County Probation Boot Camp project. 4.              Discussion and consideration of approval of Transfer of Appropriations No. 16-138, in the amount of $2,150,000.00, transfer from Juvenile Justice-Appropriations for Contingencies and Supplemental Law Enforcement Services Fund Juvenile Justice-Appropriations for Contingencies to Operating Transfer Out.  4 Votes Required 5.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 16-139, in the amount of $427,625.00, derived from CCIPA PC 1230-1233 - Fund Balance to be appropriated to CCIPA PC 1230-1233 - Operating Transfers Out, for multiple fiscal years.  4 Votes Required 6.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 16-138, in the amount of $2,577,625.,00, derived from Juvenile Justice, Local Law Enforcement Services Fund Juvenile Justice, and CCIPA PC 1230-1233, to be appropriated to Bootcamp/Probation Improvements - Bldgs & Improvements, for multiple fiscal years.  4 Votes Required     AIS Contract BOARD LETTER       10.4.16 Divcon Contract_Unsigned       10.4.16 Resolution Overruling Protest       10.4.16 BMY Madera CO Probation Boot Camp PROTEST LETTER 9-1-16       10.4.16 MCPB Bid Protest Response to BMY       10.18.16 Core Contract_Unsigned       10.18.16 16-138 Boot Camp TOA RUR for attachment       10.18.16 16-139 CCIPA RUR for Boot Camp for attachment   f. 2233 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION AND DEPARTMENT OF CORRECTIONS     County Jail Upgrades. 1.              Consideration of entering into an Agreement with L&H Airco, LLC, in the amount of $49,850.00, to furnish and install an Alerton BACnet "BACtalk" Energy Management System for the HVAC system at the County Jail. 2.              Consideration of entering into an Agreement with Cash & Lincoln Fence, CO. dba Valley Fence Co., in the amount of $60,775.00, to furnish and install perimeter razor wire fencing at the County Jail. 3.               Consideration of approval of Transfer of Appropriations No. 16-136, in the amount of $110,625.00, transfer from Jail Phase II - Kitchen- Bldgs & Improve to Jail Phase II - Kitchen - Operating Trans Out - General Fund. 4.              Consideration of approval of Receipt of Unanticipated Revenue No. 16-137, in the amount of $110,65.00, derived from Jail Phase II - Kitchen - Operating Trans Out - General Fund, to be appropriated to DOC Admin - Bldg & Improve.  4 Votes Required     AIS TOA/RUR BOARD LETTER       10.18.16 L&H Airco Contract_unsigned.doc       10.18.16 Valley Fence Contract_unsigned.doc       16-136 Jail Kitchen TOA for DOC for attachment       16-137 DOC Upgrades RUR for attachment   g. 2247 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Discussion and direction to authorize staff to initiate a mid-cycle supervisorial district boundary change and to work with a qualified professional to perform the work necessary to create population estimates.     AIS Regular BOARD LETTER       Memorandum regarding Supervisor District Boundary Changes 10-13-16 (0046Added after posting of Agenda   h. 2248 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Discussion and direction to authorize staff to gather public comment and proceed to amend Title 17 and 18 to comply with State law and to adjust the ordinance to fit the need of the citizens of Madera County.     AIS Regular BOARD LETTER   i. 2251 : WATER AND NATURAL RESOURCES DEPARTMENT     County Groundwater Sustainability Agency. 1.              Discussion and direction on forming a County Groundwater Sustainability Agency in the Madera Subbasin. 2.              Discussion and direction on responsibility and management for state-owned prison properties in the Madera Subbasin as it relates to the Sustainable Groundwater Management Act. 3.              Discussion and direction on partnering in a Groundwater Sustainability Agency with other agencies and one Mutual Water Company in the Northeastern portion of the Chowchilla Subbasin. 4.              Discussion and direction on entering into an agreement with the San Joaquin  River  Exchange Contractors Water Authority for services to implement a Groundwater Sustainability Plan in the Delta-Mendota Subbasin. 5.              Discussion and direction regarding water meter compliance and enforcement.     AIS Regular BOARD LETTER       PRESENTATION   10:00 A.M. HEARINGS 7. PUBLIC HEARINGS:   a. 2228 : COUNTY ADMINISTRATION DEPARTMENT     Public Hearing for consideration of the following actions regarding the proposed Public Safety Sales Tax Measure.  4 Votes Required 1.              Discussion and consideration of approval of a Resolution approving the Expenditure Plan for a Proposed Public Safety Transactions and Use Tax of One Percent for the unincorporated area, as required by the provisions of the laws of the State of California. 2.              Discussion and consideration of approval of an Ordinance of the County of Madera adding Chapter 3.18 to Title 3 (Revenue and Finance) of the Madera County Municipal Code imposing a One Percent Transactions and Use Tax: Public Safety Sales Tax Measure to be administered by the California State Board of Equalization. 3.              Discussion and consideration of approval of a Resolution Calling for and Giving Notice of the Holding of a Special Municipal Election to be held on March 7, 2017, to present to Voters in the Unincorporated Area of Madera County a Specific Use Tax Measure for Public Safety to Levy a Transactions and Use Tax of One Percent, as required by the provisions of the laws of the State of California.     AIS Resolution BOARD LETTER       Notice of Public Hearing regarding proposed public safety sales tax measure (00465519x7AD00)       10.18.16 Ordinance and Resolution PSST - Attachment       10.18.16 Public Safety Sales Tax Measure - Resolution       10.18.16 Public Safety Sales Tax Measure - Ordinance       10.18.16 Public Safety Sales Tax Measure - Reso Expenditure Plan       Madera County PSST Expenditure Plan 101016 GV25 Ballot 8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 9. SUPERVISORS AND STAFF REPORTS   CLOSED SESSION: CONTINUE FROM 8:30 A.M. SESSION 10. ADJOURNMENT