Madera County Board of Supervisors Meeting Agenda for Tuesday, November 1, 2016

Details

Last Updated: Sunday, 30 October 2016 02:36

Published: Sunday, 30 October 2016 02:35

Madera County Board of Supervisors Meeting Agenda for Tuesday, November 1, 2016 Regular Meeting 11/1/2016 8:30 AM  Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 2. CLOSED SESSION:   a. 2296 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 2297 : Request for Closed Session:     Public EmployeePerformance Evaluations, pursuant to Government Code Section 54957,Title of Position: County Administrative Officer     AIS Closed Session BOARD LETTER   c. 2309 : Request for Closed Session:     Real Property Negotiator, pursuant to Government Code Section 54956.8, Negotiating Party: Eric Fleming, County Administrative Officer, and Paul Contreras, Assessor's Parcel Number: 059-200-004; under Negotiation: Price and Terms     AIS Closed Session BOARD LETTER   d. 2314 : Request for Closed Session:Added after posting of Agenda     Conference with Legal Counsel - Existing Litigation, pursuant to Government Code Section 54956.9 (d)(1), Madera County Farm Bureau vs. County of Madera, et al.     AIS Closed Session BOARD LETTER   e. 2302 : Request for Closed Session:     Public Employee Performance Evaluation, pursuant to Government Code Section 54957,Title of Position:  Chief of Development Services     AIS Closed Session BOARD LETTER   f. 2303 : Request for Closed Session:     Public Employee Discipline/Dismissal/Release, pursuant to Government Code Section 54957.     AIS Closed Session BOARD LETTER   g. Report by County Counsel on Closed Session items.   9:30 A.M. 3. INVOCATION AND PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT:   CONSENT CALENDAR   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION 5. CONSENT CALENDAR ITEMS   A. APPROVAL OF MINUTES     1. Minutes of Oct 18, 2016 8:30 AM   B. 2265 : AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS & MEASURES     Consideration of entering into an agreement with the California Crop Improvement Association (CCIA), in the amount of  $500.00, for seed certification activities for the period of July 1, 2016 through June 30, 2017 and authorize the Agricultural Commissioner to sign.     AIS Contract BOARD LETTER       CCIA 16 17 agmt CC   C. 2266 : AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS & MEASURES     Consideration of entering into Cooperative Agreement No. 16-0516-SF with the California Department of Food and Agriculture (CDFA), in the amount of $395,667.42, for Glassy-winged Sharpshooter (GWSS) insect trapping for a period July 1, 2016 through June 30, 2018, and authorize the Chairman to sign.     AIS Contract BOARD LETTER       GWSS 2016-18 CC   D. 2268 : AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS AND MEASURES     Consideration of entering into Cooperative Agreement No. 16-0234-SA with the California Department of Food and Agriculture, in the amount of $5,760.00 for Organic program inspections for a period of July 1, 2016 through June 30, 2017 and authorize the Chairman to sign.     AIS Contract BOARD LETTER       Organic Contract 16-17 CC   E. 2267 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of approval of the Mental Health Services Act (MHSA) Innovation (INN)Project to the Mental Health Service Oversight and Accountability Commission (MHSOAC) for Fiscal Years 2016-2021, and authorize Director of Behavioral Health and the Auditor-Controller to sign.     AIS Regular BOARD LETTER       Madera County final INN proposal 2016--2021 2016 1010 v2   F. 2249 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION     Consideration of entering into an Agreement with Madera County Children and Families Commission to provide building maintenance services at First 5 facilities.     AIS Contract BOARD LETTER       10.18.16 First 5 Contract_Unsigned   G. 2281 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION AND FIRE DEPARTMENT     Consideration of entering into an Amendment to Madera County Contract No. 9012D-C-2015 with Madera Valley Water Company to extend the lease term for Madera County Fire Station No. 3 to October 31, 2017.     AIS Contract BOARD LETTER       11.1.16 Lease Extension_Unsigned   H. 2224 : COUNTY ADMINISTRATION/HUMAN RESOURCES/OPERATIONS DIVISION     Consideration to adopt a Resolution amending the employer's health plan contribution for Superior Court employees and annuitants participating in the Public Employees' Retirement System (PERS), effective January 1, 2017.     AIS Resolution BOARD LETTER       Resolution - PEMHCA 2017   I. 2270 : COUNTY COUNSEL DEPARTMENT     Consideration of approval to adopt the Conflict of Interest Code for the Madera County Grand Jury.     AIS Regular BOARD LETTER       SKMBT_C55416092114531   J. 2288 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Construction of Sidewalk on Avenue 12 between Roads 37 and 37 ½. 1.              Consideration of entering into an Agreement (15-108-RD), with Dawson-Mauldin Construction Inc., in the amount of $150,254.60 for the sidewalk construction along the south side of Avenue 12 between Road 37 and Road 37 ½  and authorize the Chairman to sign. 2.              Consideration of approval to authorize the Public Works Director to issue the Notice to Proceed. 3.              Consideration of approval to authorize the Auditor-Controller to issue Payments for contingencies up to 10% of the contract award amount per established County policy. 4.              Consideration of approval to authorize the Public Works Director to solely issue        and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Contract       Bid Results       Plans       Specifications   K. 2229 : SHERIFF-CORONER'S DEPARTMENT     Budget Adjustments. 1.              Consideration of approval for the Sheriff's Department to purchase a new boat for Bass Lake Patrol Operations. 2.              Consideration of approval of Receipt of Unanticipated Revenue No. 16-131, in the amount of $125,000.00, derived from Bass Lake Boating Fees Fund - Fund Balance to Operating Transfer Out, for Fiscal Year 2016-2017.  4 Votes Required 3.              Consideration of approval of Receipt of Unanticipated Revenue No. 16-132, in the amount of $125,000.00, derived from Sheriff Bass Lade Seasonal - Operating Transfer In to Equipment/Furniture>$5,000 and Temporary Salaries, for Fiscal Year 2016-2017.  4 Votes Required     AIS TOA/RUR BOARD LETTER       Boat Purchase GSA Letter Rogue Boatworks       Boat Purchase Invoice       64330 RUR $125000 OP TRANS OUT NOV2016       04030 RUR $125,000 TEMP SALARIES PURCHASE OF BOAT BL NOV2016   L. 2277 : SHERIFF-CORONER'S DEPARTMENT     Consideration of entering into an Agreement with State Center Community College District (SCCCD) for temporary Law Enforcement Services.     AIS Contract BOARD LETTER       State Center Community College District Agreement for Temporary LE Services   M. 2285 : SHERIFF CORONER'S DEPARTMENT     Consideration of approval to issue a Notice of Intent to award the contract to the recommended firm of Foster/Morrision for drafting and preparing the County's Local Hazardous Mitigation Plan.     AIS Contract BOARD LETTER       Notice of intent   N. 2286 : SHERIFF-CORONER'S DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 16-140, In the amount of $750.00, derived from Sheriff Canine Program - Contributions & Donations to Special Departmental Expense, for Fiscal Year 2016-2017.      AIS TOA/RUR BOARD LETTER       04033 RUR $750.00 NOV2016   O. 2269 : SOCIAL SERVICES DEPARTMENT     Consideration of entering into an Agreement with Exemplar Human Services, LLC. (Exemplar), in the amount of $240,000 per year, to provide customized automated performance management monitoring reports and services and authorize the Chairman to sign.     AIS Contract BOARD LETTER       Signed Contract   P. 2271 : SOCIAL SERVICES DEPARTMENT     Consideration to adopt a Resolution authorizing the Director, Kelly Woodard, to sign Employer Application - Wage Subsidy Program to participate in the Employers for the Expanded Subsidized Employment (ESE) Plan.     AIS Resolution BOARD LETTER       Madera ESE Employer Application 2016-17       Resolution   Q. 2278 : SOCIAL SERVICES DEPARTMENT     Consideration of entering into an Agreement with California State University Fresno Foundation, in an amount not to exceed $22,679.00, for the training of resource families for Fiscal Year 2016-2017.     AIS Contract BOARD LETTER       MCDSS_CSUF Foundation MOU 2016-17   R. 2287 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 33, FAIRMEAD/PUBLIC WORKS DEPARTMENT ADMINISTRATION DIVISION     Maintenance District No. 33, Fairmead for the New Well and Meters. 1.              Consideration to adopt a Resolution authorizing the Public Works Director or Deputy Director to execute a financial assistance application for a financing agreement from the State Water Resources Control Board. 2.              Consideration to adopt a Resolution for Reimbursement of Project Expenditures. 3.              Consideration to adopt a Resolution authorizing the Public Works Director or Deputy Director to sign financing agreement, amendments and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); authorizing to approve claims for reimbursement; authorizing to execute budget and expenditure summary; sign the final release form and the certification of completion; and pledging and dedicating net water revenues from payment to DWSRF financing.     AIS Resolution BOARD LETTER       Signing Authority Resolution       Reimbursement Resolution       Pledge Revenue and Funds Resolution   S. 2290 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 6, LAKE SHORE/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Maintenance District No. 6 Lake Shore New Treatment Plant & Consolidation with Bass Lake. 1.              Consideration to adopt a Resolution authorizing the Public Works Director or Deputy Director to execute a financial assistance application for a financing agreement from the State Water Resources Control Board 2.              Consideration to adopt a Resolution authorizing the Public Works Director or Deputy Director to sign financing agreement, amendments and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); authorizing to approve claims for reimbursement; authorizing to execute budget and expenditure summary; sign the final release form and the certification of completion; and pledging and dedicating net water revenues from payment to DWSRF financing.     AIS Resolution BOARD LETTER       Resolution-Authorizing PW Director to Execute Financial Assistance Application       Resolution-Authorizing Pledged Revenue and Funds   T. 2291 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 7, MARINA VIEW/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Maintenance District No. 7 Marina View for New Treatment Plant & Consolidation with Bass Lake 1.              Consideration to adopt a Resolution authorizing the Public Works Director or Deputy Director to execute a financial assistance application for a financing agreement from the State Water Resources Control Board. 2.              Consideration to adopt a Resolution authorizing the Public Works Director or Deputy Director to sign financing agreement, amendments and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); authorizing to approve claims for reimbursement; authorizing to execute budget and expenditure summary; sign the final release form and the certification of completion; and pledging and dedicating net water revenues from payment to DWSRF financing.     AIS Resolution BOARD LETTER       Resolution-Authorizing PW Director to Execute Financial Assistance Application       Resolution-Authorizing Pledged Revenue and Funds   U. 2292 : BOARD OF DIRECTORS SPECIAL DISTRICTS/MAINTENANCE DISTRICT NO. 10A, MADERA RANCHOS/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Maintenance District No. 10A Madera Ranchos for New Well & Pipeline Connection with Valley Teen Ranch 1.              Consideration to adopt a Resolution authorizing the Public Works Director or Deputy Director to execute a financial assistance application for a financing agreement from the State Water Resources Control Board 2.              Consideration to adopt a Resolution authorizing the Public Works Director or Deputy Director to sign financing agreement, amendments and certifications for funding under the Drinking Water State Revolving Fund (DWSRF); authorizing to approve claims for reimbursement; authorizing to execute budget and expenditure summary; sign the final release form and the certification of completion; and pledging and dedicating net water revenues from payment to DWSRF financing.     AIS Resolution BOARD LETTER       Resolution-Authorizing PW Director to Execute Financial Assistance Application       Resolution-Authorizing Pledged Revenue and Funds   V. 2299 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE ARE 2A/2B, BASS LAKE/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Consideration to adopt a resolution to reject all bids for the County Service Area 2A/2B (CSA-2A/2B) Bass Lake sanitary sewer pump station improvements project in Madera County (Contract No. 11-021-LS) and authorize the Public Works Director to begin negotiations with the lowest bidder.     AIS Resolution BOARD LETTER       Resolution   W. 2300 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE ARE 2A/2B, BASS LAKE/PUBLIC WORKS DEPARTMENT/MUNICIPAL SERVICES DIVISION     Consideration to adopt a Resolution to reject all bids for the County Service Area 2A/2B (CSA-2A/2B) Bass Lake Waste Water Treatment Plant Improvement Project in Madera County (Contract No. 11-021-WWTP) and authorize the Public Works Director to begin negotiations with the lowest bidder.                  AIS Resolution BOARD LETTER       Resolution   X. 2301 : FISH AND GAME FINE COMMITTEE     Fish and Game Fine Committee Funding Recommendations. 1.              Consideration of approval for funding in the amount of $1,500.00 for Project No. 242, Hensley Lake Fishery Habitat Enhancement. 2.              Consideration of approval for funding in the amount of $1,000.00 for Project No. 243, Eastman Lake Fishery Habitat Enhancement. 3.              Consideration of approval for funding in the amount of $2,200.00 for Project No. 244, Hensley Lake Upland Habitat Enhancement.     AIS Regular BOARD LETTER       Fish and Game Fine Committee Letter 6. REGULAR SESSION:   a. 2199 : SOCIAL SERVICES DEPARTMENT     Presentation of Proclamation naming November 2016 as "National Adoption Month".     AIS Regular BOARD LETTER       2016 Adoption Proclamation   b. 2298 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Discussion and direction to staff to prepare an Ordinance requiring a 1:1 groundwater balance on new development projects.     AIS Regular BOARD LETTER       Attachment 1   c. 2282 : COUNTY ADMINISTRATION DEPARTMENT     Discussion and consideration of approval of a policy to establish criteria and guidelines for the installation of monuments in County parks, facilities, and properties.     AIS Regular BOARD LETTER       County Monuments Policy   d. 2254 : COUNTY ADMINISTRATION DEPARTMENT/FIRE DEPARTMENT     Discussion and consideration of approval of a Fire Equipment Replacement and Reserve Policy.     AIS Regular BOARD LETTER       Fire Equipment Replacement and Reserve Policy       Sample Fleet Scoring       Fire Apparatus Fleet Outlook   e. 2283 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION AND SHERIFF'S DEPARTMENT     Sheriff's Facility Storage and Parking Lot Expansion Project. 1.              Discussion and consideration of entering into an Agreement with Pierce Construction, in the amount of $44,800.00, for demolition, grading, and compaction services related to the Sheriff's Department storage and parking lot expansion project. 2.              Discussion and consideration of entering into an Agreement with Torres Fence Co., Inc., in the amount of $15,650.00, to install fencing and rolling gate at the Sheriff's Department new storage area. 3.              Discussion and consideration of entering into an Agreement with Red Wave Comm., Inc., in the amount of $11,500.00, to provide a camera and security system to monitor the new storage area. 4.              Discussion and consideration of entering into an Agreement with Tim R. Trull Electric, Inc., in the amount of $17,323.00, to provide labor and materials to install electrical to the new storage area. 5.              Discussion and consideration of approval of Transfer of Appropriations No. 16-143, in the amount of $75,000.00, transfer from Local Law Enforcement - Appropriation for Contingency  and Sheriff-Coroner - Permanent Salaries to Local Law Enforcement - Operating Transfer Out-Capital Project and Sheriff-Coroner- Operating Transfers Out Capital Project.  4 Votes Required 6.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No. 16-144, in the amount of $75,000.00, derived from Local Law Enforcement and Sheriff-Coroner, to be appropriated to New Sheriff's Facility - Bldgs & Improvements, for multiple fiscal years.  4 Votes Required     AIS TOA/RUR BOARD LETTER       11.1.16 Pierce Construction Contract       Torres Fence Contract       Red Wave Contract       Tim Trull Contract_Draft       16-143 Sheriff Parking Lot TOA for attachment       16-144 Sheriff Parking Lot RUR for attachment   f. 2276 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Amendment to Classification Plan - Supervising District Attorney Criminal Investigator & Employee Reallocation. 1.              Discussion and consideration to amend the Classification Plan by adding the class of Supervising District Attorney Criminal Investigator. 2.              Discussion and consideration of approval to set the salary for Supervising District Attorney Criminal Investigator at Range 301 (POB2 0115), $6,138.00 - $7,461.00 per month ($73,660.00 - $89,534.00 annually, $35.41 - $43.04 per hour). 3.              Discussion and direction to designate the Supervising District Attorney Criminal Investigator class as overtime eligible, pursuant to the Fair Labor Standards Act (FLSA). 4.              Discussion and direction to allocate the Supervising District Attorney Criminal Investigator class to the Peace Officer Unit for bargaining purposes. 5.              Discussion and direction to Human Resources/Operations Division of County Administration to amend the Position Allocation within the District Attorney's Office (Org Key #03510) as follows:               a.              Add 1.0 FTE position and designate the allocation to the newly established class of Supervising District Attorney Criminal Investigator (funded effective January 1, 2017). 6.              Discussion and direction to reallocate identified employees to the class of Senior District Attorney Criminal Investigator and Chief District Attorney Criminal Investigator, which are title changes only, effective November 1, 2016.     AIS Regular BOARD LETTER       Supervising DA Crim Inv - 10_16       District Attorney Criminal Investigator_10.16       Senior District Attorney Criminal Investigator_10.16       Chief District Attorney Criminal Investigator_10.16   g. 2284 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Discussion and consideration of approval to amend the Job Specification for Veterans' Service Officer, formerly titled Veterans' Service Officer/Public Guardian/Public Administrator.     AIS HR/Personnel BOARD LETTER       VeteransServiceOfficer_11 16 (Redlined Version)       VeteransServiceOfficer_11 16 (Final Version)   h. 2227 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Establishment of Revised Speed Limit on Rd 417 just east of State Route 41. 1.              Discussion and consideration of approval of the Engineering and Traffic Speed Survey conducted on Road 417 just east of State Route 41 for the Dollar General Development. 2.              First Hearing to introduce Ordinance amending Chapter 10.35 of the Madera County Code to establish the recommended speed limit on Road 417; Waive the Reading and Set the Second Hearing for November 15, 2016.     AIS Ordinance BOARD LETTER       Summary of Proposed Ordinance       Ordinance Amending Speed Zone for Road 417   i. 2289 : BOARD OF DIRECTORS SPECIAL DISTRICTS/COUNTY SERVICE AREA NO. 21/PUBLIC WORKS DEPARTMENT     Discussion of County-owned property located within Cascadel Woods and direction to staff on how to transfer title(s) as it relates to the dissolution of County Services Area No. 21, Cascadel Woods (CSA-21).     AIS Regular BOARD LETTER   10:00 A.M. HEARINGS 7. PUBLIC HEARINGS:   a. 2256 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Second hearing to consider Ordinances adding Chapter 2.34 to Title 2 of the Madera County Code establishing the 'Department of Veterans Services' and Amending Section 2.15.020 of Chapter 2.15 of Title 2 pertaining to the County's Public Administrator-Public Guardian function.     AIS Ordinance BOARD LETTER       Veterans Services - Ordinance Creating Department (00465514x7AD00       DSS - Public GuardianAdmin_Ordinance Amending 2 15 020 of County Code (00465520-1x7AD00)       Final - DSS - Public GuardianAdmin_Ordinance Amending 2 15 020 of County Code (00465520-1x7AD00)   b. 2228 : COUNTY ADMINISTRATION DEPARTMENT     Second hearing to consider an Ordinance of the County of Madera adding Chapter 3.18 to Title 3 (Revenue and Finance) of the Madera County Municipal Code imposing a One Percent Transactions and Use Tax: Public Safety Sales Tax Measure to be administered by the California State Board of Equalization.     AIS Resolution BOARD LETTER       Presentation       Notice of Public Hearing       Ordinance and Resolution PSST - Attachment       Resolution No. 2016-290       Proposed Ordinance       Resolution No. 2016-289       Madera County PSST Expenditure Plan 101016 GV25 Ballot 8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 9. SUPERVISORS AND STAFF REPORTS   CLOSED SESSION: CONTINUE FROM 8:30 A.M. SESSION 10. ADJOURNMENT