Madera County Board of Supervisors Meeting Agenda for Tuesday, December 20, 2016

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Last Updated: Sunday, 18 December 2016 02:17

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Madera County Board of Supervisors Meeting Agenda for Tuesday, December 20, 2016 Regular Meeting 12/20/2016 8:30 AM   Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2))   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 2. CLOSED SESSION:   a. 2455 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 2446 : Request for Closed Session:     Public Employment, pursuant to Government Code Section 54957, Title of Position: Veterans Service Officer     AIS Closed Session BOARD LETTER   c. 2468 : Request for Closed Session:     Real Property Negotiator, pursuant to Government Code Section 54956.8, Agency Negotiator Eric Fleming, County Administrative Officer; Under Negotiation: Price, terms, and conditions of sale, exchange, or lease; Assessor's Parcel Numbers: 050-062-023; 050-062-024; 050-062-028; 050-062-029; 050-121-025; 050-143-005; 050-143-006; 050-142-005     AIS Closed Session BOARD LETTER   d. Report by County Counsel on Closed Session items.   9:30 A.M. 3. INVOCATION AND PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT:   CONSENT CALENDAR   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION 5. CONSENT CALENDAR ITEMS   A. APPROVAL OF MINUTES     1. Minutes of Dec 6, 2016 8:30 AM   B. 2418 : AUDITOR-CONTROLLER DEPARTMENT     Consideration of entering into Amendment to MCC No. 10413A-C-2016 with Gallina, LLP, to include preparation and review of schedules that will enable the County to comply with Financial Statement reporting standards, and to include the annual audit for the County for Fiscal Year ending June 30, 2017.     AIS Contract BOARD LETTER       PROPOSED CONTRACT AMENDMENT       MCC NO. 10413-C-2015       MCC NO. 10413A-C-2016   C. 2421 : AUDITOR-CONTROLLER DEPARTMENT     Audit Committees. 1.              Consideration of approval of Resolution establishing an Internal Audit Committee and defining the Committee's roles which will serve as a charter for the Internal Audit Division of the Auditor-Controller's Office. 2.              Consideration of approval of Resolution establishing an External Audit Committee and defining the Committee's roles.     AIS Resolution BOARD LETTER       External Audit Committee Resolution       Internal Audit Committee Resolution   D. 2423 : AUDITOR-CONTROLLER DEPARTMENT     Consideration of entering into an Agreement with Madera County Children and Families Commission for the Auditor-Controller to provide fiscal services to the Commission.     AIS Contract BOARD LETTER       Children and Families Commision Agreement   E. 2459 : BEHAVIORAL HEALTH SERVICES DEPARTMENT     Consideration of entering into State Agreement No. 16-93121 with the California Department of Health Care Services, outlining program performance specifications for the provision of community mental health services, for Fiscal Year 2016-2017.     AIS Contract BOARD LETTER       Standard Agreement DHCS FY16-17       2-1 Performance Contract Exh A 2016-17       2-2 MHP PC Exh B 2016-17       ExhC.MHP.1516       2-3 MHP PC Exh D ICSR 2016-17       2-4 MHP PC Exh E 2016-17       2-5 Exhibit E Attachment B 2016 IEA       3 Contractor Certification Clauses-307   F. 2319 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval to reaffirm Resolution No. 2015-101, declaring a local emergency due to the tree mortality disaster that exists in the County and throughout the State.     AIS Regular BOARD LETTER       RESOLUTION NO. 2015-101       10 30 15 State of California - Tree Mortality - Proclamation of a State of Emergency   G. 2461 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval of a Resolution in support of the request by the Council of California County Law Librarians' request to include a line item for County Law Libraries in the Governor's 2017 proposed budget.     AIS Regular BOARD LETTER       RESOLUTION IN SUPPORT OF COUNCIL OF CALIFORNIA COUNTY LAW LIBRARIANS' REQUEST FOR FUNDING       Letter to Board of Supervisor regarding Resolution for Governor's 2017 Proposed Budget   H. 2462 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval for the appointment of Supervisor David Rogers as delegate and Ahmad Alkhayyat, Director Public Works and Lorenzo Nadora, Public Works, as the 1st and 2nd alternate designees to the Representing Californian's Rural Counties (RCRC) Environmental Services Joint Powers Authority (ESJPA) and direct the Chief Clerk of the Board to provide confirmation of the county's appointment to RCRC.     AIS Regular BOARD LETTER       2017 ESJPA Delagate and Alternate   I. 2448 : COMMUNITY CORRECTIONS PARTNERSHIP     Consideration of entering into an Agreement with Central Counseling, in an amount not to exceed $96,600.00 per year, to provide therapy and polygraph services at Probation Department Facilities.     AIS Contract BOARD LETTER       Central Counseling signed Contract 12 2016   J. 2435 : COMMUNITY CORRECTIONS PARTNERSHIP     Consideration of entering into an Agreement with the City of Chowchilla, in an amount not to exceed $193,300.00, and funded through the Community Corrections Partnership, for two (2) Chowchilla Police officers assigned to specialized collaborative task forces.     AIS Contract BOARD LETTER       Chowchilla PD Contract signed 12 2016   K. 2454 : COUNTY ADMINISTRATION DEPARTMENT     Consideration of approval of a Resolution approving Amended and Restated Local Goals and Policies for Community Facilities Districts.     AIS Resolution BOARD LETTER       Resolution Adopting Goals and Policies for CFDs   L. 2456 : COUNTY ADMINISTRATION DEPARTMENT     Consideration of approval of a Resolution approving a new Debt Management Policy in compliance with SB 1029.     AIS Resolution BOARD LETTER       Resolution Approving New Debt Management Policy       SB 1029   M. 2434 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION     Consideration of entering into an Amendment to MCC No. 10022B-C-2015 with Kitchell/CEM, Inc., for capital project management services, for a term expiring December 31, 2017.     AIS Contract BOARD LETTER       12.20.16 Kitchell Contract Amendment   N. 2427 : COUNTY ADMINISTRATION DEPARTMENT/GENERAL SERVICES DIVISION & DEPARTMENT OF CORRECTIONS     County Jail Security/Capital Projects. 1.              Consideration of approval of Transfer of Appropriations No. 16-165, in the amount of $75,000.00, transfer from Prov/Contingency-Appropriations for Contingency to General Fund - Operating Transfers Out Capital Project, for Fiscal Year 2016-2017. 4 Votes Required 2.              Consideration of approval of Receipt of Unanticipated Revenue No. 16-166, in the amount of $32,000.00, derived from General Fund, to be appropriated to Jail Security Upgrades - Building & Improvements. 4 Votes Required 3.              Consideration of approval of Receipt of Unanticipated Revenue No. 16-168, in the amount of $35,000.00, derived from General Fund, to be appropriated to Jail Central Plant - Building & Improvements. 4 Votes Required 4.              Consideration of approval of Receipt of Unanticipated Revenue No. 16-167, in the amount of $8,000.00, derived from General Fund, to be appropriated to Jail - SB 1022 - Buildings & Improvements. 4 Votes Required     AIS TOA/RUR BOARD LETTER       16-165 Contingency to Jail Projects TOA for attachment       16-166 Jail Security Proj RUR for attachment       16-167 Jail SB 1022 RUR for attachment       16-168 Jail Central Plant RUR for attachment   O. 2445 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Consideration of approval of a Resolution adopting the Schedule of Position Allocations.     AIS Resolution BOARD LETTER       Resolution & Position Allocation   P. 2447 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION     Consideration of approval to adopt the Salary Resolution and Fringe Benefit Schedules for the Elected, Classified and Unclassified Service.     AIS Resolution BOARD LETTER       Salary Resolution 12.20.2016   Q. 2457 : COUNTY CLERK-RECORDER & REGISTRAR OF VOTERS     Consideration of approval to adopt the certified results of the November 8, 2016 Consolidated Presidential General Election     AIS Regular BOARD LETTER       Official Election Summary November 8 2016   R. 2458 : LOWER SAN JOAQUIN LEVEE DISTRICT     Consideration of approval to re-appoint Case Vlot to the Lower San Joaquin Levee District Board of Directors, for a term ending December 2020.     AIS Regular BOARD LETTER       LSJLD Committee Letter rec'd 11-21-16   S. 2463 : MADERA CEMETERY DISTRICT     Consideration of approval to re-appoint Jim Harper to the Madera Cemetery District Board of Trustees for a term ending at Noon on Monday, January 4, 2021.     AIS Regular BOARD LETTER       Madera Cemetery District Letters   T. 2345 : PROBATION DEPARTMENT     Consideration of approval of acceptance of the Proud Parenting Program grant with the Board of State and Community Corrections for Fiscal Year 2016-2017, and authorize the Chief Probation Officer to sign the agreement including any amendments thereof.     AIS Resolution BOARD LETTER       BOS Resolution 16-17   U. 2431 : PROBATION DEPARTMENT     Consideration of entering into an Agreement with Santa Cruz County Probation, in the amount of $125 per day, for placement of Juvenile Wards at the Madera County Correctional Boot Camp, and authorize the Chairman to sign the agreement.     AIS Contract BOARD LETTER       Santa Cruz County Contract Signed 12 2016   V. 2262 : PUBLIC HEALTH DEPARTMENT     Consideration of approval of Receipt of Unanticipated Revenue No. 16-141, in the amount of $95,375.00, derived from Health-WIC - Federal-Health to Permanent Salaries, Retirement, Health, Office Expense, Equipment<FA Limit, Advertising/Publication & Legal, Travel, FA>$5K, Intrafund Transfer, for Fiscal Year 2016-2017.  4 Votes Required     AIS TOA/RUR BOARD LETTER       16-141 Health WIC RUR for attachment   W. 2361 : PUBLIC HEALTH DEPARTMENT     Consideration of entering into a Facility Use Agreement with Madera County Children and Families Commission, in the amount of $8,062.08 per year, for the Healthy Beginnings Program (HBP) Services, for Fiscal Years 2016-2018, and authorize the Chairman to sign the agreement.     AIS Contract BOARD LETTER       First 5 Facility Use Agreement   X. 2432 : PUBLIC HEALTH DEPARTMENT     Tuberculosis Control Program. 1.              Consideration of entering into Agreement with California Department of Public Health, Tuberculosis Control Branch, for a base award of $45,351.00, and $2,494.00 for food, shelter, incentives, and enablers expenditures for Fiscal Year 2016-2017 and authorize the Chairman to sign along with the following: a.              Darfur Contracting Act b.              Contractor's Certification Clauses CCC-307 c.              Lobbying Certification 2.              Consideration of approval to authorize the Public Health Director to sign any subsequent documents or amendments required for the acceptance and execution of this agreement.     AIS Contract BOARD LETTER       Darfur Contracting Act       Contractors Certification Clauses       Special Terms and Conditions   Y. 2436 : PUBLIC HEALTH DEPARTMENT     Consideration of entering into Amendment to MCC No. 10655-C-2016 with County of Merced, Public Health Department for Quantiferon testing, and authorize the Chairman to sign the agreement.     AIS Contract BOARD LETTER       Revised agreement wMerced   Z. 2363 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Consideration of approval of a Resolution Summarily Vacating a portion of Right-of-Way on Business Route 41, south of Avenue 12 at the request of Riverstone Development, LLC.     AIS Resolution BOARD LETTER       Resolution       Exhibit A-Legal Description       Exhibit B-Exhibit Map   AA. 2366 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Consideration of approval of a Resolution to accept improvement work and authorize the filing of a Certificate of Completion for Madera County Contract Numbers: 3383-C-82, 3383A-C-83, and 3383B-C-84 with Paul B. Schmitz for the Lake Shore Water System, Waste Water System, and access road from Road 274 in Madera County.     AIS Resolution BOARD LETTER       Resolution       Certificate of Completion       MCC 3383-C-82       MC 3383A-C-83       MCC 3383B-C-84   AB. 2386 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Consideration of approval of a Resolution to accept the Grant Deed of property from Seven K. Endeavor, a California Corporation in conjunction with Parcel Map 4188, pertaining to APN 028-020-003.     AIS Resolution BOARD LETTER       Resolution       Grant Deed       Exhibit A-Legal Description       Exhibit B- Map for PM 4188   AC. 2272 : SHERIFF- CORONER'S DEPARTMENT     Consideration of approval to reaffirm Resolution No. 2015-087, proclaiming a local emergency created by the severe drought conditions that exist in the County and throughout the State.     AIS Regular BOARD LETTER       Resolution No. 2015-087   AD. 2438 : TREASURER-TAX COLLECTOR DEPARTMENT     Consideration of approval of a Resolution directing the sale of tax defaulted properties at public auction.     AIS Resolution BOARD LETTER       Resolution       Board Authorization Sales Report 2017   AE. 2439 : TREASURER-TAX COLLECTOR DEPARTMENT     Consideration of approval of a Resolution rescinding the tax sale of APN 050-192-007-000.     AIS Resolution BOARD LETTER       County Counsel Consent       Resolution       Alvarez Consent Form       Attachment 3       Attachment 7       Attachment 5   AF. 2440 : TREASURER-TAX COLLECTOR DEPARTMENT     Consideration of entering into Agreement with Bid4Assets for internet tax sale services.     AIS Contract BOARD LETTER       Bid4Assets Contract   AG. 2441 : TREASURER-TAX COLLECTOR DEPARTMENT     Consideration of approval of the Investment Policy for calendar year 2017.     AIS Regular BOARD LETTER       Investment Policy 2017 Redlined       Investment Policy 2017   AH. 2444 : VETERANS SERVICE'S DEPARTMENT     Annual County Subvention and Medi-Cal Cost Avoidance Contracts for Veteran Services, for Fiscal Year 2016-2017. 1.              Consideration of entering into Agreement with California State Department of Veterans Affairs, for the Annual County Subvention Program. 2.              Consideration of entering into Agreement with California State Department of Veterans Affairs, for the Annual Medi-Cal Cost Avoidance Program.     AIS Contract BOARD LETTER       Subvention Program Agreement       Medi-Cal Cost Avoidance Program Agreement   AI. 2460 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 8A, NORTH FORK/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Maintenance District No. 8A, North Fork (MD-8A). 1.              Consideration of approval to rescind previous Resolution No. 2016-195 passed on June 7, 2016. 2.              Consideration of approval of a Resolution authorizing entering in to a Funding Agreement with the State Water Resources Control Board and designating the Public Works Director or designee signing authority for the County Maintenance District 8A, North Fork Bottled Water Project.     AIS Resolution BOARD LETTER       Resolution   AJ. 2466 : BOARD OF DIRECTORS SPECIAL DISTRICT/MAINTENANCE DISTRICT NO. 10A, MADERA RANCHOS/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     MD10A Madera Ranchos ACO Account. 1.              Consideration of approval of Transfer of Appropriations No. 16-173, in the amount of $200,000.00, from Appropriations for Contingency to Cash Flow Loan and Interest on Special Districts Loan, for Fiscal Year 2016-2017.  4 Votes Required 2.              Consideration of approval of Receipt of Unanticipated Revenue No.16-173, in the amount of $200,000.00, derived from MD10A to be appropriated to Road Mitigation Fund - Cash Flow Loan and Interest Income, for Fiscal Year 2016-2017. 4 Votes Required     AIS TOA/RUR BOARD LETTER       BUDGET ADJUSTMENT AUTHORIZATION-TOA/RUR # 16-173 6. REGULAR SESSION:   a. 2433 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION AND SHERIFF-CORONER'S DEPARTMENT     Discussion and consideration of approval to amend the Classification Plan by adding the class of Senior Deputy Coroner, and; 1.              Set the salary for Senior Deputy Coroner at Range 250 (PFB2 0115), $4,329 - $5,262 per month ($51,957 - $63,154 annually, $24.98 - $30.36 per hour). 2.              Designate the Senior Deputy Coroner class as overtime eligible, pursuant to the Fair Labor Standards Act (FLSA). 3.              Allocate the Senior Deputy Coroner class to the Professional Unit for bargaining purposes. 4.              Direct the Human Resources/Operations Division of County Administration to amend the Position Allocation within the Sheriff's Office (Org Key #04034 - Morgue Operations) as follows, effective January 1, 2017: a.              Eliminate 2.0 FTE positions allocated to the class of Deputy Sheriff.              b.              Add 2.0 FTE positions and designate the allocations to the established class of Deputy Coroner. c.              Flexibly staff the existing 1.0 FTE position of Deputy Coroner with the newly established class of Senior Deputy Coroner (1.0 FTE Senior Deputy Coroner or Deputy Coroner). d.              Add 1.0 FTE position and designate the allocation as flexibly staffed with the established classes of Program Assistant I or II (1.0 FTE Program Assistant I or Program Assistant II).     AIS HR/Personnel BOARD LETTER       Senior Deputy Coroner 11_16   b. 2422 : ANIMAL SERVICES DEPARTMENT     Discussion and consideration of approval to appoint Elisa Bilios to the position of Animal Services Assistant at E step of salary range, effective January 1, 2017.     AIS HR/Personnel BOARD LETTER   c. 2465 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 3     Discussion and consideration and of entering into an Amendment to MCC No. 7662-C-2004, Memorandum of Understanding between the County of Madera and the North Fork Rancheria of Mono Indians.     AIS Contract BOARD LETTER       Amendment to North Fork MOU       Copy of Exhibit 1 - First Amendment to MOU County 101416   d. 2464 : COUNTY ADMINISTRATION DEPARTMENT     Discussion and consideration of entering into an Amendment to Lease Agreement, MCC No. 10584-C-2016, with Margaret Jamison, as Trustee of the Margaret A. Jamison Trust for the lease of the Black Hawk Ranch property.     AIS Contract BOARD LETTER       PROPOSED AMENDED AGREEMENT       MCC NO. 10854-C-2016   e. 2442 : PUBLIC HEALTH DEPARTMENT     Discussion and consideration of approval to appoint Brian Gamble to the position of Office Assistant II at E step of salary range 135, CB2 1214, Clerical (Salary Classification Schedule) and to compensate him an additional 10% above the “E” step in this classification, effective January 1, 2017.     AIS HR/Personnel BOARD LETTER   f. 2437 : OFFICE OF INFORMATION TECHNOLOGY DEPARTMENT     Security Appliance. 1.              Presentation and discussion of Madera County Criminal Justice Information Security. 2.              Discussion and consideration of approval to purchase a firewall for the Sheriff's Department in the amount of $46,500.00. 3.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No 16-170, in the amount of $46,500.00, derived from the Reserve for Information Technology System Replacement to Information Technology - Maintenance of Equipment, Software Maintenance/Modification, and Equipment/Furniture>$5,000, for Fiscal Year 2016-2017.  4 Votes Required     AIS TOA/RUR BOARD LETTER       16-170 IT Sheriff Firewall RUR       maderacountycriminaljusticeinformation   g. 2451 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Proposed Interim Financing for the Road Fund. 1.              Discussion and consideration of approval of Transfer of Appropriations No. 16-171, in the amount of $350,000.00, from Roads Mitigation Fees - Appropriation for Contingency to Roads Mitigation Fees - Cash Flow Loan. 4 Votes Required 2.              Discussion and consideration of approval of Receipt of Unanticipated Revenue No.16-172, in the amount of $550,000.00, derived from Roads Mitigation Fees to be appropriated to Roads Administration - Cash Flow Payback. 4 Votes Required     AIS TOA/RUR BOARD LETTER       Budget Adjustment Authorization-RUR # 16-172       Budget Adjustment Authorization-TOA #16-171   h. 2449 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Discussion and consideration of entering into an Amendment to MCC No. 8511-C-2008 and Supplemental Agreement with Shimmick Construction (Madera Quarry, Inc.) for Completion of Road 209 Improvements, and authorize the Chairman to execute the agreement.     AIS Contract BOARD LETTER       Amendment to Road 209 Agreement   i. 2102 : ASSESSOR'S DEPARTMENT     Discussion and consideration of approval of an Ordinance amending Chapter 3.05 of Madera County Code to create a fee for appeals for non-owner-occupied parcels and to modify the existing fee for Findings of Fact.     AIS Ordinance BOARD LETTER       Revised Ordinance for Assessment Appeal Deposits and Fees - for 12/20/16       Assessment Appeal Fee Ordinance Amendment - Presented 12/06/16       AAB Meeting 12-01-16 - MO 8.c - ID 2102 - Proposed Ordinance   10:00 A.M. HEARINGS 7. PUBLIC HEARINGS: 8. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 9. SUPERVISORS AND STAFF REPORTS   CLOSED SESSION: CONTINUE FROM 8:30 A.M. SESSION 10. CHAIRMAN'S FAREWELL & PRESENTATION 11. ADJOURNMENT

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