Madera County Board of Supervisors Meeting Agenda for Tuesday, January 3, 2017

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Last Updated: Monday, 02 January 2017 04:45

Published: Monday, 02 January 2017 04:45

Madera County Board of Supervisors Meeting Agenda for Tuesday, January 3, 2017 Regular Meeting 1/3/2017 9:00 AM   Board Chambers200 West 4th Street   1st Floor   Madera, CA 93637

Downloads:  Agenda  Agenda Packet    CALL TO ORDER     Roll Call 1. PRESENTATION OF COLORS - VFW POST 1981 2. PLEDGE OF ALLEGIANCE 3. INVOCATION 4. ADMINISTRATION OF OATH OF OFFICE FOR ELECTED OFFICIALS:     SWEARING IN BY REBECCA MARTINEZ, COUNTY CLERK     a. Supervisor Max Rodriguez, District No. 4     SWEARING IN BY CAROL POYTHRESS     b. Supervisor Robert L. Poythress, District No. 3 5. RE-ORGANIZATION OF THE BOARD OF SUPERVISORS   BREAK 6. ADDITIONS TO THE AGENDA: Items identified after preparation of the Agenda for which there is a need to take immediate action. Two-thirds vote required for consideration. (Government Code Section 54954.2(b)(2)) 7. PUBLIC COMMENT:   ALL MATTERS LISTED UNDER CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION 8. CONSENT CALENDAR ITEMS   A. APPROVAL OF MINUTES     1. Minutes of Dec 20, 2016 8:30 AM   B. 2489 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval of the 2017 Board of Supervisors Committee Membership Roster.     AIS Regular BOARD LETTER       2017 Committee Membership Roster       2017 GSFA DELEGATE AND ALTERNATE       2017 RCRC DELEGATE AND ALTERNATE   C. 2488 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval to appoint Supervisor Brett Frazier as Primary Delegate to serve on the Governing Board of the San Joaquin River Conservancy and Supervisor Max Rodriguez to serve as an Alternate Delegate, for a term ending December 31, 2020.     AIS Regular BOARD LETTER       BOS NOTICE OF APPOINTMENTS   D. 2490 : BOARD OF SUPERVISORS DEPARTMENT     Presentation of proclamation proclaiming January 22-28, 2017 as National School Choice Week.     AIS Regular BOARD LETTER       National School Choice Week Jan 22 - 28 2017   E. 2498 : BOARD OF SUPERVISORS DEPARTMENT     Consideration of approval to reaffirm Resolution No. 2015-101, declaring a local emergency due to the tree mortality disaster that exists in the County and throughout the State.     AIS Regular BOARD LETTER       Resolution No. 2015-101       State of California - Tree Mortality - Proclamation of a State of Emergency   F. 2477 : BOARD OF SUPERVISORS DEPARTMENT - DISTRICT NO. 5     Consideration of approval to accept the resignation from Anne Melrose and John Kilburn from the Coarsegold Resource Conservation District Board of Directors and appoint Wade Wheeler and Roger Tucker to fill the two vacant board seats, for terms ending November 30, 2021.     AIS Regular BOARD LETTER       12 01 2016 minutes       Resignation letter to the BOS 12 1 2016       Resignation letter to the BOS for John Kilburn 2016       Roger Tucker letter of appointment to the BOS       Wade Wheeler letter of appointment to the BOS       2016-12-21-WadeWheelerApplicationOfAppointment       CRCD-R Tucker   G. 2450 : PUBLIC HEALTH DEPARTMENT     County Medical Services Program Grant. 1.              Consideration of entering into an Agreement with County Medical Services Program (CMSP), in an amount of $100,000.00 per year, for the County Wellness & Prevention Pilot Project. 2.              Consideration of approval to authorize the Chairman to sign the Grant Agreement. 3.              Consideration of approval to authorize the Public Health Director to sign any subsequent documents or amendments required for execution of this agreement. 4.              Consideration of approval of Receipt of Unanticipated Revenue No.­­ 16-169­, in the amount of $100,000.00, derived from Health Administration - County Medical Services Program Grant Wellness and Prevention Grant Wellness to Permanent Salaries, Retirement, County Health Insurance, Office Expense, and Professional and Specialized Services, for Fiscal Year 2016-2017.  4 Votes Required     AIS TOA/RUR BOARD LETTER       CMSP Grant Agreement       RUR NO. 16-169   H. 2471 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Transportation Development Act (TDA) Local Transportation Funds (LTF) and State Assistance (STA) Funds. 1.              Consideration of approval of the revised applications for Fiscal Year 2016-2017 TDA Local Transportation Funds (LTF) and State Transit Assistance (STA) applications that include carryover Fiscal Year 09/10 LTF funds. 2.              Consideration of approval to authorize the Public Works Director to execute the applications for submittal to the Madera County Transportation Commission (MCTC).     AIS Regular BOARD LETTER       FY 16-17 Local Transportation Fund Application (Revised)       FY 16-17 State Transit Assistance Application (Revised)   I. 2479 : PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     Consideration of entering into a Cooperative Agreement with the County of Fresno to Perform Right-of-Way Tasks related to the Joint San Joaquin River Bridge Replacement Project on Italian Bar Road, and authorize the Chairman to execute the agreement.     AIS Contract BOARD LETTER       COOPERATIVE AGREEMENT   J. 2428 : SHERIFF- CORONER'S DEPARTMENT     Consideration of approval of Transfer of Appropriations No. 16-164, in the amount of $50,000.00, transfer from Sheriff Administration - Professional & Specialized Services to Equipment/Furniture>$5000, for Fiscal Year 2016-2017.     AIS TOA/RUR BOARD LETTER       TOA NO. 16-164   K. 2453 : SOCIAL SERVICES DEPARTMENT     Consideration of approval to amend the CalWORKs Plan for the reimbursement rate for participants.     AIS Regular BOARD LETTER       Board briefing letter transportation policy 2016   L. 2481 : WATER AND NATURAL RESOURCES DEPARTMENT     Consideration of entering into an Agreement with Davids Engineering, for engineering services to perform groundwater data compilation and analysis in accordance with the Sustainable Groundwater Management Act. (Chowchilla Subbasin)     AIS Contract BOARD LETTER       Exhibit A - Chowchilla Subbasin Proposal       Chowchilla Subbasin Cost Summary       Chowchilla SB Contract   M. 2482 : WATER AND NATURAL RESOURCES DEPARTMENT     Consideration of entering into an Agreement with Davids Engineering, for engineering services to perform groundwater data compilation and analysis in accordance with the Sustainable Groundwater Management Act. (Madera Subbasin)     AIS Contract BOARD LETTER       Exhibit A - Madera Subbasin Proposal       Madera Subbasin Cost Summary       Madera SB Contract   THE FOLLOWING ITEMS WILL BE DISCUSSED ON A NONAPPOINTMENT BASIS, NOT NECESSARILY IN THE ORDER LISTED 9. REGULAR SESSION:   a. 2473 : COUNTY ADMINISTRATION DEPARTMENT     Community Facilities District Formation - Tesoro Viejo. 1.              Discussion and consideration to adopt a Resolution of Intention to establish a Community Facilities District No. 2017-1 (Tesoro Viejo) and to authorize the Levy of Special Taxes Therein and setting the Public Hearing for February 7, 2017 at 10:00 A.M. 2.              Discussion and consideration to adopt a Resolution of Intention to Incur Bonded Indebtedness for Community Facilities District No. 2017-1 (Tesoro Viejo) and setting the Public Hearing for February 7, 2017 at 10:00 A.M.     AIS Resolution BOARD LETTER       Resolution of Intention to Establish CFD and Levy Special Taxes       Resolution of Intention to Incur Bonded Indebtedness   b. 2469 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE AREA NO. 2A/2B, BASS LAKE/PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     County Service Area 2A/2B Bass Lake Sanitary Sewer Project. 1.              Discussion and consideration of entering into an Agreement with Clark Bros, Inc., in the amount of $3,590,266.00, for County Service Area 2A/2B (CSA-2A/2B) Bass Lake Sanitary Sewer Pump Station Improvements Project in Madera County (Contract No. 11-021-LS) project and authorize the Chairman to execute the agreement. 2.              Discussion and consideration of approval to authorize the Public Works Director to issue the Notice to Proceed. 3.              Discussion and consideration of approval to authorize the Auditor-Controller to issue Payments for contingencies up to 10% of the contract award amount per established County policy. 4.              Discussion and consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Contract   c. 2470 : BOARD OF DIRECTORS SPECIAL DISTRICT/COUNTY SERVICE AREA NO. 2A/2B, BASS LAKE/PUBLIC WORKS DEPARTMENT/CAPITAL IMPROVEMENT PROJECTS DIVISION     County Service Area 2A/2B Bass Lake Waste Water Treatment Plant. 1.              Discussion and consideration of entering into an Agreement with Clark Bros, Inc., in the amount of $5,468,780.00, for County Service Area 2A/2B (CSA-2A/2B) Bass Lake Waste Water Treatment Plant Improvement Project in Madera County (Contract No. 11-021-WWTP) project and authorize the Chairman to execute the agreement. 2.              Discussion and consideration of approval to authorize the Public Works Director to issue the Notice to Proceed. 3.              Discussion and consideration of approval to authorize the Auditor-Controller to issue Payments for contingencies up to 10% of the contract award amount per established County policy. 4.              Discussion and consideration of approval to authorize the Public Works Director to solely issue and approve Contract Change Orders in accordance with Public Contract Code, not to exceed authorized contingencies.     AIS Contract BOARD LETTER       Contract   d. 2478 : TREASURER-TAX COLLECTOR DEPARTMENT     Discussion and consideration of approval of a Resolution approving the Treasurer’s purchase of bonds, pursuant to government code section 53601 issued by the Madera County Public Finance Authority to finance public improvements in County Service Area 2A/2B Bass Lake in the amount not to exceed $7,700,000 maturing by 9/1/2033 for lift station collection systems and wastewater treatment system and related improvements for Bass Lake, County Service Area (CSA) No. 2A/2B.     AIS Resolution BOARD LETTER       Resolution   e. 2485 : PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Discussion and consideration of approval of a Resolution approving an Installment Sale Agreement, in an aggregate principal amount not to exceed $7,700,000.00, to finance wastewater improvement projects, and approving related documents and actions.     AIS Resolution BOARD LETTER       Resolution-Approving Installment Sale Agreement       Installment Sale Agreement       Indenture of Trust     BOARD OF SUPERVISORS ACTING AS THE DIRECTORS OF THE MADERA COUNTY PUBLIC FINANCING AUTHORITY   f. 2483 : BOARD OF DIRECTORS OF THE MADERA COUNTY PUBLIC FINANCING AUTHORITY/PUBLIC WORKS DEPARTMENT/ADMINISTRATION DIVISION     Discussion and consideration of approval of a Resolution authorizing the issuance of Wastewater Revenue Bonds, in an aggregate principal amount not to exceed $7,700,000.00, to finance wastewater improvement projects, and approving related documents and actions.                  AIS Resolution BOARD LETTER       Resolution-Public Financing Authority       Installment Sale Agreement       Indenture of Trust     RESUMING AS THE BOARD OF SUPERVISORS   g. 2487 : BOARD OF SUPERVISORS DEPARTMENT     Presentation by Michael Bocccadoro, Executive Director for Dairy Cares, will present a summary of their 2016 Sustainability Report.     AIS Regular BOARD LETTER       Sustainability Presentation 2016   h. 2467 : AUDITOR-CONTROLLER DEPARTMENT     Discussion and consideration of approval of a Resolution appointing Darla Weiser as a Retired Annuitant to the position of Deputy Auditor-Controller Extra Help, waiving the 180 day wait period from the date of retirement and making findings in support thereof, effective January 4, 2017.     AIS Resolution BOARD LETTER       Retired Annuitant Resolution   i. 2484 : COUNTY ADMINISTRATION DEPARTMENT/HUMAN RESOURCES/OPERATIONS DIVISION & SOCIAL SERVICES DEPARTMENT     Amendment to Classification Plan - Legal Assistant I/II/III. 1.              Discussion and consideration of approval to amend the Classification Plan by adding the classes of Legal Assistant I, Legal Assistant II and Legal Assistant III. 2.              Discussion and direction to set the salary ranges for the Legal Assistant class series as follows: a.              Legal Assistant I: Range 198 (UB2 1114), $3,612 - $4,390 per month ($43,349 - $52,691 annually, $20.84 - $25.33 per hour) b.              Legal Assistant II: Range 228 (UB2 1114), $4,195 - $5,099 per month ($50,346 - $61,196 annually, $24.20 - $29.42 per hour) c.              Legal Assistant III: Range 248 (UB2 1114), $4,635 - $5,634 per month ($55,627 - $67,615 annually, $26.74 - $32.50 per hour)               3.              Discussion and direction to designate the Legal Assistant I/II/III classes as overtime eligible, pursuant to the Fair Labor Standards Act (FLSA). 4.              Discussion and direction to allocate the Legal Assistant I/II/III classes as Unrepresented for bargaining purposes.  5.              Discussion and direction to amend the Classification Plan by eliminating the class of Legal Assistant. 6.              Discussion and direction to the Human Resources/Operations Division of County Administration to amend the Position Allocation within the Department of Social Services as follows, effective January 1, 2017: a.              Amend the current 1.0 FTE position allocated to the class of Legal Assistant to the class series of Legal Assistant I/II/III.     AIS HR/Personnel BOARD LETTER       Legal Assistant I-II-III_ 12.16 (Final)       Legal Assistant I-II-III_ 12.16 (Redlined Version)   j. 2480 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/ENVIRONMENTAL HEALTH DIVISION     Onsite Wastewater Treatment System (OWTS) and draft Local Agency Management Program (LAMP). 1.              Introduce and waive the full reading of an Ordinance amending Chapter 13.54 of Title 13 of the Madera County Code entitled “Onsite Wastewater Treatment System” and receive comments on the associated draft Local Agency Management Program. 2.              Discussion and consideration to authorize submittal of the Madera County draft Local Agency Management Program (LAMP) and amended Onsite Wastewater Treatment System Chapter 13.54 of Title 13 of the Madera County Code to the Central Valley Regional Water Quality Control Board (RWQCB) for their review and approval after adoption.     AIS Ordinance BOARD LETTER       Ordinance Amending Chapter 13 54 of Article II of Title 13 (00480499x7AD00)       Draft Madera County LAMP 12.20.16       RWQCB FACT SHEET   10:00 A.M. HEARINGS 10. PUBLIC HEARINGS:   a. 2476 : COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT/PLANNING DIVISION     Hearing to consider the request of Bob Shockley for a Letter of Public Convenience and Necessity to obtain a Type 20 off-premise license to allow the sale of beer and wine from a service station and minimart.  The property is owned by SOBAJE, PAUL and is located on the west side of Highway 41, approximately 0.24 miles north of its’ intersection with Road 209 (no situs), Madera.  The parcel is accessed via Highway 41.  The parcel (APN 051-146-012) is zoned CRM (Commercial, Rural, Median).  The General Plan is HSC (Highway Service Commercial).  The O’Neals Area Plan is RC (Rural Commercial).     AIS Regular BOARD LETTER       Exhibit A-1 - General Plan Map       Exhibit A-2 - O'Neals Area Plan Map       Exhibit B - Zoning Map       Exhibit C - Assessor's Map       Exhibit D-1 - Site Plan       Exhibit D-2 - Floor Plan       Exhibit D-3 - Elevations Plan       Exhibit D-4 - Fuel Islands Plan       Exhibit D-5 - Landscape Plan       Exhibit E - Aerial Map       Exhibit F - Topographic Map       ABC Application       ABC Licenses Map       Operational Statement 11. PENDING LEGISLATION - Discuss, Support or Oppose Legislation Presented by Supervisors and/or Staff 12. SUPERVISORS AND STAFF REPORTS 13. CLOSED SESSION:   a. 2493 : Request for Closed Session:     Conference with Labor Negotiators, pursuant to Government Code Section 54957.6, County Negotiators: Adrienne Calip and Ken Caves, Employee Organization: All Units     AIS Closed Session BOARD LETTER   b. 2475 : Request for Closed Session:     Real Property Negotiator, pursuant to Government Code Section 54956.8, Agency Negotiator Eric Fleming, County Administrative Officer; Under Negotiation: Price, terms, and conditions of sale, exchange or lease; Assessor's Parcel Number 049-085-022     AIS Closed Session BOARD LETTER   c. 2474 : Request for Closed Session:     Public Employee Performance Evaluations, pursuant to Government Code Section 54957, Title of Position: Chief Clerk to the Board     AIS Closed Session BOARD LETTER   d. Report by County Counsel on Closed Session items. 14. ADJOURNMENT